1. Collaborative Procurement
TF-MSP, Amsterdam
19th March, 2015
Paul Rouse
Head of Procurement

2. Legal obligations Directive 2014/24/EU – 26th February 2014
“First principles”:
Equal treatment
Non-Discrimination
Transparency
Proportionality
Applies to GEANT
Applies to many NRENs and Institutions
Few exemptions
Background
Approaches
Practical
Next Steps

3. Objectives for collaborative procurement
Economies of scale
Open up markets – allow us to access suppliers/markets previously uninterested in us
Efficiency – average OJEU costs €60k
Use of scarce skills
Background
Approaches
Practical
Next Steps

4. Routes – 1. Framework Agreements
Variation in National Procurement Legislation
Suppliers
Contracting Authorities (CA) e.g. NREN
Centralised Purchasing Body (CPB)
Framework Agreement
In line with EC Directive 2014
Exploit scarce procurement skills
Lower prices/efficient procurement
Background
Approaches
Practical
Next Steps

5. Routes – 2. Dynamic Purchasing System
Variation in National Procurement Legislation
Suppliers
Contracting Authorities (CA) e.g. NREN
Centralised Purchasing Body (CPB)
Framework Agreement
In line with EC Directive 2014
Exploit scarce procurement skills
Lower prices/efficient procurement
Background
Approaches
Practical
Next Steps

6. Routes – 3. In-house “Teckal”
NREN 1
NREN 2
NREN 3
NREN x
Teckal Organisation
Not Reverse
Supplier(s)
Teckal Tests:
Control 2. 80% of activities 3. Private equity
Background
Approaches
Practical
Next Steps

7. Routes – 5. In-house “Hamburg”
NREN 1
NREN 2
NREN 3
NREN x
Supplier(s)
Hamburg Tests:
Cooperation 2. Public Interest 3. <20% Market
Background
Approaches
Practical
Next Steps

8. Practical Application
PRISM – DWDM Framework
Limited adoption
Confirmed variation of EU Procurement Regulations
Splunk
Insufficient aggregated demand
Licence model incompatible with separate legal entities
DANTE World Service
Cloud
Sustainable model
Ensuring adoption
In-house
Background
Approaches
Practical
Next Steps

9. Next Steps Find a solution to in-house arrangements
Due diligence on National Legislation
Resourcing
Not gambling with our credibility – ensuring buy-in and the supplier returns on their business case
Don’t get left behind – this makes sense!
Background
Approaches
Practical
Next Steps

10. Thank you!