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PPMR Provider Performance Management Review How to Navigate and Read PPMR Reports Press the F5 key on your keyboard to begin Click to advance to the next.

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Presentation on theme: "PPMR Provider Performance Management Review How to Navigate and Read PPMR Reports Press the F5 key on your keyboard to begin Click to advance to the next."— Presentation transcript:

1 PPMR Provider Performance Management Review How to Navigate and Read PPMR Reports Press the F5 key on your keyboard to begin Click to advance to the next slide

2 This tutorial will help you gain a better understanding of how to read and navigate the PPMR. The presentation utilizes animated slides. Please click to advance to the next slide when prompted to do so. You may exit the slideshow at any point by pressing the Esc key on your keyboard. Provider names and consumer identifying information have been blurred for privacy. Next Description

3 Special Note for Medicaid Only Providers: PPMR reports are frequently grouped by funding source and you will see reference to this grouping several times in the tutorial. Medicaid only providers will only have one funding source, ‘Medicaid’, and will not see a funding source group for ‘All Contract Sources’. Next Description

4 You can select PPMR data from a 3 month quarter or a year. The first step is to pick the ending date for the period of time you would like. For instance, if you would like to view data for the entire year of 2012 you would select the time period ending on 12/31/2012. Select a date to continue Select Date Screen

5 The next step is to select whether you would like to view 3 months or 1 year of data. Since we are going to use data from the entire year of 2012, you would select ‘For the Last Year’ to continue. Select a time frame to continue Select Time Frame Screen

6 Each report in the PPMR is separated by age group. For instance, if you were to select the ‘0-17, 18+’ grouping you would see data for individuals aged 0-17 on one page of the report, and data for individuals 18+ on another. Select an age group to continue Select Age Group Screen

7 There are 34 different report measures available in the PPMR. You have the option to view reports for each individual measure, or you may choose to see all the measures in one summary report. Select all measures to continue Select Measure Screen

8 There are three summary reports available. ‘Summary (PPMR)’ displays data for each measure together for comparison between measures and time periods. ‘Summary by Provider Type’ displays each measure on a separate page to compare your performance on each measure with other provider types. ‘PPMR Summary by Provider’ allows interested parties to quickly see how providers score across all their indicators. Select a Report Screen Select the report to continue

9 This is the PPMR Summary report. As you can see by the headers on the left, this report is grouped by funding source and age group. For example, there will be a separate report page for each age group within each funding source. Next PPMR Summary 1

10 For each measure, you will see how your scores compare to the state average. Next PPMR Summary 2

11 Looking at Outpatient Change in CAR: Domain 1, this provider’s score was above the state average score. Next PPMR Summary 3

12 Provider Denominator is the total number of consumers included in this measure. Provider Numerator is the number of consumers with a positive indicator for this measure. Next PPMR Summary 4

13 Please note that since CAR scores under 20 are not counted, the denominator for each CAR score group may vary even though all nine domains are reported for every consumer. Next PPMR Summary 6

14 Since the provider score for this measure was higher than the state score, there is an up arrow in the Provider vs State column. Next PPMR Summary 5

15 For any measure where the Provider Score is below the State Score, there will be a down arrow in the Provider vs State column Next PPMR Summary 6

16 Scanning the Provider vs State column for down arrows is a quick way to identify areas you may need to focus on. Next PPMR Summary 7

17 Rank is your rating on a measure compared to other like provider types. This provider ranked #2 out of the 14 total providers in its provider type group on the Outpatient Change in CAR: Domain 1 measure. Next PPMR Summary 8

18 The Quartiles column shows whether your rank for a measure was in the bottom 25% (frown symbol), middle 50% (neutral symbol), or top 25% (smile symbol). Next PPMR Summary 9

19 The Previous Time Period section shows your score for each measure during the previous time period. For example, the report time period is for the entire year of 2012 so the previous time period would be the entire year of 2011. Next PPMR Summary 10

20 In 2011, 221 out of 776 total consumers had a positive indicator for the Outpatient Change in CAR: Domain 1 measure. The provider score was 28.5. Next PPMR Summary 11

21 Since the current time period score of 37.6 is greater than the previous time period score of 28.5, there is a thumbs up symbol in the Current vs Previous column. A thumbs down symbol in this column indicates the current score is lower than the previous score. Next PPMR Summary 12

22 The last row of the PPMR is a summary of all the indicator columns. Looking at this row is an easy way to gauge overall performance for the report group. Next PPMR Summary 13

23 There are three summary reports available. ‘Summary (PPMR)’ displays data for each measure together for comparison between measures and time periods. ‘Summary by Provider Type’ displays each measure on a separate page to compare your performance on each measure with other provider types. ‘PPMR Summary by Provider’ allows interested parties to quickly see how providers score across all their indicators. Select a Report Screen Select the report to continue

24 The Summary by Provider Type report is grouped by age group, measure, and level of care. You will see a separate report page for each level of care and age group within each of the 28 PPMR measures. Next Summary by Provider Type 1

25 This report page is comprised of data for Outpatient consumers aged 0-17 and focuses on the Change in CAR Scores: Any Domain measure. Next Summary by Provider Type 2

26 Each agency or provider is classified under a Provider Type Group. Next Summary by Provider Type 3

27 Looking at the ODMHSAS CMHC group, you can see that there are a total of 14 providers in this group. Next Summary by Provider Type 4

28 This provider group served a total of 9,469 consumers, 7,383 of which had a positive indicator for this measure. Next Summary by Provider Type 5

29 The positive percent for this Provider Type group is 78%. This percentage is also represented in the bar graph to the right. Next Summary by Provider Type 6

30 You will also see your individual provider or agency data highlighted in yellow. The provider name is listed (blurred) along with the provider type group to which it belongs. Next Summary by Provider Type 7

31 There are three summary reports available. ‘Summary (PPMR)’ displays data for each measure together for comparison between measures and time periods. ‘Summary by Provider Type’ displays each measure on a separate page to compare your performance on each measure with other provider types. ‘PPMR Summary by Provider’ allows interested parties to quickly see how providers score across all their indicators. Select a Report Screen Select the report to continue

32 The PPMR Summary by Provider report is grouped by Provider Type, Funding Source, and age group. You will see a separate report page for each Provider Type and Funding Source within each age group. Next

33 This report page is comprised of data for ODMHSAS CMHCs from all contract sources for clients 18 and older. Next

34 For each provider, total counts of all indicators from the PPMR Summary report are listed. The counts show how many times the provider is above/below the state average, the number of indicators they are in the bottom/middle/top ranking in the state, and the number of times the provider’s yearly score is better than the last year. Next

35 Percents for each category are also displayed. Next

36 There are 34 different report measures available in the PPMR. You have the option to view reports for each individual measure, or you may choose to see all the measures in one summary report. Select measure to continue Select a Measure Screen

37 There are 7 different reports available for each of the 34 individual PPMR measures. Select report to continue Select a Report Screen

38 The Trend Line report is grouped by age group, funding source, and level of care. There will be a separate report page for each level of care and funding source within each age group for this measure only. Next Trend Line Report 1

39 This report compares your positive percent for the measure with the statewide percent over an extended period of time. The number of quarters included may vary depending on available data. Next Trend Line Report 2

40 Looking at the FY11-4 th Quarter, you can see that this provider had a total of 697 consumers included in the count for this measure and 585 of those had a positive indicator. The positive percent was 83.9%. Next Trend Line Report 3

41 The same data is displayed with system wide counts for comparison. Whenever system wide counts are available, only like provider types are included. Since this provider is an ODMHSAS CMHC, only other CMHCs are included in the system wide counts. Next Trend Line Report 4

42 The positive percent for each quarter is also displayed in a chart. You can see above that this provider maintains a positive percent above the statewide percent across the time period. Next Trend Line Report 5

43 There are 7 different reports available for each of the 34 individual PPMR measures. Select report to continue Select a Report Screen

44 The Drill Down report is grouped by provider location, age group, funding source, and level of care. There will be a separate report page for each level of care, funding source, and age group within each location for this measure only. Next Drill Down Report 1

45 Each consumer count in this report is broken out by positive change, no change, and negative change for the measure. Next Drill Down Report 2

46 Consumer counts are also broken down by episode type. Change can be measured from Admission to the last CDC 42, or from Admission to Discharge (Planned or Unplanned). Next Drill Down Report 3

47 Percentages are displayed to the right Next Drill Down Report 4

48 Sometimes certain consumers are excluded from counts. Please refer to the report description for exclusion criteria. Next Drill Down Report 5

49 You can drill down to view information for the consumers that make up each count. Click the plus symbol next to the count to expand the positive count for unplanned discharges. Drill Down Report 6

50 Individual data for each consumer is displayed. Next Drill Down Report 7

51 There are 7 different reports available for each of the 34 individual PPMR measures. Select report to continue Select a Report Screen

52 The Ranking report is grouped by age group, funding source, and level of care. There will be a separate report page for each level of care and funding source within each age group for this measure only. Next Ranking Report 1

53 This report ranks each provider within the provider type group by their positive score on the report measure. Next Ranking Report 2

54 Your individual provider or agency data is highlighted in yellow and your provider type group is bolded. Next Ranking Report 3

55 As you can see, the provider in this example is ranked below the average for their provider type group. Their positive percent for this measure is 10.1%. Next Ranking Report 4

56 There are 7 different reports available for each of the 34 individual PPMR measures. Select report to continue Select a Report Screen

57 The Clinician Report is grouped by provider location, age group, funding source, and level of care. There will be a separate report page for each level of care, funding source, and age group within each provider location for this measure only. Next Clinician Report 1

58 Results for the report measure are broken down by individual clinician. Next Clinician Report 2

59 You can see that this clinician served a total of 8 consumers in this report group. 4 had a positive change on this measure and 4 had no change. This clinician’s positive score is 50% Next Clinician Report 3

60 By clicking the plus symbol to the left of the clinician, you can drill down to see individual data for each consumer. Clinician Report 4

61 Consumers are broken out by episode type. Change can be measured from Admission to the last CDC 42, or from Admission to Discharge (Planned or Unplanned). Next Clinician Report 5

62 Individual consumer information is displayed along with a checkmark to indicate whether they had a positive or negative change, no change, or were excluded. Next Clinician Report 6

63 There are 7 different reports available for each of the 34 individual PPMR measures. Select report to continue Select a Report Screen

64 The Demographic Report is grouped by age group, funding source, and level of care. There will be a separate report page for each level of care and funding source within each age group for this measure only. Next Demographic Report 1

65 In this report, consumer counts are broken out by each field on the CDC. Next Demographic Report 2

66 For each CDC field category, consumer counts are broken out by positive change, no change, negative change, and excluded. Next Demographic Report 3

67 This report can be useful in identifying demographics which perform better or worse on a particular measure. Next Demographic Report 4

68 There are 7 different reports available for each of the 34 individual PPMR measures. Select report to continue Select a Report Screen

69 The Pie Chart Report is grouped by age group, funding source, and level of care. There will be a separate report page for each level of care and funding source within each age group for this measure only. Next Pie Chart Report 1

70 This report compares your performance on the measure with performance system wide. Whenever system wide counts are available, only like provider types are included. Since this provider is an ODMHSAS CMHC, only other CMHCs are included in the system wide counts. This report compares your performance on the measure with performance system wide. Whenever system wide counts are available, only like provider types are included. Since this provider is an ODMHSAS CMHC, only other CMHCs are included in the system wide counts. Next Pie Chart Report 2

71 Consumer counts are broken out by episode type. Change can be measured from Admission to the last CDC 42, or from Admission to Discharge (Planned or Unplanned). Consumer counts are broken out by episode type. Change can be measured from Admission to the last CDC 42, or from Admission to Discharge (Planned or Unplanned). Next Pie Chart Report 3

72 Counts for positive change, no change, negative change, and excluded are displayed for each episode type. Counts for positive change, no change, negative change, and excluded are displayed for each episode type. Next Pie Chart Report 4

73 Percentages are displayed to the right. Percentages are displayed to the right. Next Pie Chart Report 5

74 Data is also displayed in pie charts. You can see by the blue shaded area that this provider has a greater positive percent than the system wide percent. Data is also displayed in pie charts. You can see by the blue shaded area that this provider has a greater positive percent than the system wide percent. Next Pie Chart Report 6

75 Report Navigation & Toolbars PICIS Report Toolbar PPMR Quick Links Page Navigation The blue arrows can be used to go forward and backward between report pages. To go to a specific page, type the page number in the text box and press enter on your keyboard. Page Navigation The blue arrows can be used to go forward and backward between report pages. To go to a specific page, type the page number in the text box and press enter on your keyboard. Navigation & Toolbars 1

76 Report Navigation & Toolbars PICIS Report Toolbar PPMR Quick Links Zoom By adjusting the zoom, you can make reports bigger or smaller. This can be useful when sizing a report to fit the viewing window. Zoom By adjusting the zoom, you can make reports bigger or smaller. This can be useful when sizing a report to fit the viewing window. Navigation & Toolbars 2

77 Report Navigation & Toolbars PICIS Report Toolbar PPMR Quick Links Find Text To search a report for a specific text, type it in the box and click Find. Click Next to locate subsequent occurrences. Find Text To search a report for a specific text, type it in the box and click Find. Click Next to locate subsequent occurrences. Navigation & Toolbars 3

78 Report Navigation & Toolbars PICIS Report Toolbar PPMR Quick Links Export Data To export report data, select the desired format from the dropdown and click Export. Export Data To export report data, select the desired format from the dropdown and click Export. Navigation & Toolbars 4

79 Report Navigation & Toolbars PICIS Report Toolbar PPMR Quick Links Main Menu Clicking the green arrow will take you back to the main menu, beginning with time period selection. Main Menu Clicking the green arrow will take you back to the main menu, beginning with time period selection. Navigation & Toolbars 5

80 Report Navigation & Toolbars PICIS Report Toolbar PPMR Quick Links Report Selection Clicking the page icon will bring you back to the report selection screen for the current measure. Report Selection Clicking the page icon will bring you back to the report selection screen for the current measure. Navigation & Toolbars 6

81 PICIS Report Toolbar Report Navigation & Toolbars PPMR Quick Links Measure Selection Clicking the ruler icon will bring you back to the measure selection screen. Measure Selection Clicking the ruler icon will bring you back to the measure selection screen. Navigation & Toolbars 7

82 For additional assistance with PPMR reports, please contact the PICIS Helpdesk Local Phone: 405-521-6444 Toll Free Phone: 1-855-521-6444 Email: gethelp@odmhsas.org Contact Information


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