1. 2006 Capitol Area Council Philmont Contingent
3/23/2005
Philmont 2006 Council Contingent
Contingent Advisor: Sid Covington , (cell)
Scout Advisor: Martin Payne x16
621-x-01 through 621-x-08 and 703-x-01 through 703-x-08

2. Agenda tonight Philmont Contingent Travel plans Financial
Trek planning
Communications
Questions

3. You get to experience this with Philmont’s programs!
What is Philmont?
Philmont is a BSA high adventure base for camping and training.
Philmont is a working ranch:
Cattle Horses
Burros Buffalo
History:
Early Ponil people
Jicarilla Apache/Moache Ute
Beaubien-Miranda — Maxwell Land Grant
Waite Phillips
Boy Scouts of America
You get to experience this with Philmont’s programs!

4. Philmont Experience Philmont “Experience” More than backpacking!
Programs:

5. Philmont Experience

6. What does Philmont look like?
Near Colorado Border in north central New Mexico
Valle Vidal: ~40,000 acres No trails, 3 – 4 camps
Philmont: 137,493 acres 330 miles trails, ~120 backcountry camps
Country’s:
Valle Vidal Rolling country, spacious meadows, limited water, large Elk population, buffalo, LNT, no trails, no permanent facilities
North Country Highest elevations (Baldy), gold mining, dramatic vista’s
Central Country Much elevation change, dense forest
South Country Narrow valleys, more creeks, best fishing, warmer
Sid’s House!
In summer 2004, over 28,000 campers.
~350/day arrive, ~350/day depart
~4,000 in backcountry at any time.

7. Philmont Vocabulary/Jargon
Trek/Expedition
“Bear-muda” Triangle
Programs
Itinerary #
Camps
Staffed
Trail
Dry
Day
Expedition #
— 12 day Backpacking
Cavalcades (8-day horseback)
Ranch Hands (8-day working, 8-day Cavalcade)
Rayado Trek (20-day backpacking)
R.O.C.S. (21-day conservation school/backpacking)
OA Trail Crew (7-day Service, 7-day backpacking)
Autumn Adventure (Any length, can be adult only)
Kanik (Winter weekend program)
Ranger/Ranger Mile
CHQ/Camping Headquarters/Base Camp
PTC/Philmont Training Center
Tent City
Trailbound
Homebound
Yum-yum & Oops Bag
Floaters/Sinkers
Bears/Mini-bears
Rangers:
Very well trained.
Very competent.
Sometimes wrong!
Never in doubt!
Always have an answer!
What you do.
Where you go. 9
You will make this choice in March, 2006.
When it is.
Who you are.

8. Philmont Crew A “Crew” goes on a trek at Philmont.
The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.”
By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female.
A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.

9. Contingent Organization:
Scouting Advisor
(Professional)
Martin Payne
Contingent Advisor
(Volunteer)
Sid Covington
Logistics, travel to and from Philmont
At Philmont and on the trail
Bus Leader
Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures.
Crew
“Crew” is made up of:
Crew Leader (youth)
The Crew Leader is in charge!
The crew always stays together on the trail!
Chaplain’s Aide (youth)
Crew Advisor (Adult)
Crew Members

10. Travel Plans Travel will be on 57 passenger buses Austin to Philmont:
San Antonio City Tours
Austin to Philmont:
Departure Dates: Tuesday, Sunday, June 20, 2006 July 2, 2006 — 5:00 am The bus will drive straight through to Philmont, with stops for lunch and dinner. Arrival time at Philmont is approximately 9:30 pm (MDT).
Philmont to Austin:
Return Dates: Monday, Saturday, July 3, 2006 July 15, 2006 — ~10:30 pm The bus will depart Philmont ~ 6:30 am (MDT) and stop for lunch and dinner on return to Austin.

11. Meet Your Ranger (or early Day 1)
Daily Trek Schedule:
Day 0 — Travel — Austin to Philmont – CHQ/Tent City? (Tue 6-20/Sun 7-2)
Day 1 — Camping HQ/Tent City — (Wed 6-21/Mon 7-3)
Financial Check-in Logistics (bring wall map)
Medical Re-check Services (food, equipment)
Equipment shakedown* Crew Photo*
Museum tours (optional) Opening campfire * may do morning of Day 2
Day 2 — Depart CHQ/1st Day on trail (Thu 6-22/Tue 7-4)
Day 3 — 2nd Day on trail, first full day (Fri 6-23/Wed 7-5)
Day 4 — 3rd Day on trail, Ranger Departs am (Sat 6-24/Thu 7-6) …… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (Sat 7-1/Thu 7-13)
Day 12 — Return to Camping HQ/Tent City (Sun 7-2/Fri 7-14)
Return equipment Financial check-out
SHOWERS! Trip to Cimarron
Souvenirs Closing Campfire
Day 13 — Travel — Philmont to Austin (Mon 7-3/Sat 7-15)
Meet Your Ranger (or early Day 1)
“Arrival Day”

12. Participant Expenses:
Description
Cost Per Person
Cost per Crew
Bus Transportation
$93
$1,116
Philmont Fee
520
6,240
Travel meals
2 Dinners 2 Lunches
14 12
Bus Snacks 8 96
Maps
1 set/participant 15
180
Contingent duffle bag/Shoulder Strip 21
252
Additional night/bkfst 12
144
Administrative 25
300
Contingency
Total: $745
$8,940
“Campers spend an average of $100 at Philmont’s trading posts.”

13. Financial Policies
Each crew is financially responsible for 12 participants (12 x $745 = $8,940).
There may be some local Scholarship money available for 2006.
There will probably be Waite & Genevieve Phillips Scholarship money available (October, 2005)
Let us know early if there are financial issues!

14. Payment Schedule:
April 4, 2005 $ per participant $2,235 per crew
August 1, 2005 $ per participant $ 2,235 per crew
December 7, 2005 $ per participant $ 2,235 per crew
February 6, 2006 $ per participant (Balance due) $ 2,235 per crew
Create a payment schedule for your crew that collects money in advance of these payments!

15. Contingent Participants
Expedition #
Unit
Contact
Participants
Youth
Adult
Male
Female
621-x-01
Troop 9
Daryn Crawford 9 3 1
621-x-02
Troop 17
Dennis Borel 4 2
621-x-03
Troop 49
Ronnie Franke 8 5
621-x-04
Troop 204
Don Mayer
621-x-05
Troop 365
David Tabb
621-x-06
Troop 399
Mark Marshall
621-x-07
Troop 377
Kate Derr
621-x-08
Crew 2770
Carol Swanson
703-x-01
Troop 459
Stewart Myrick
703-x-02
Troop 52
Patrick Blackwell
703-x-03
Troop 128
Larry Farris 10
703-x-04
Troop 135
Steve Allen
703-x-05
Troop 441
Mike Moriarty
703-x-06
Troop 513
Bob Powledge
703-x-07
Crew 513
Mike O'Brien 6
703-x-08
Contingent Group
T B D
192 TOTAL PARTICIPANTS:
137 7 44

16. Equipment Philmont-issued: Crew provided: Cooking gear Bear bags/rope
Food Water purifier (?)
Tents Dining fly & poles
Crew provided:
Stoves Ground cloths
Tent pins First Aid Kit
Water containers (collapsible)

17. What kind of personal “stuff” do we need to take?
Good rain gear!
Backpack — with rain cover
Sleeping bag with pad & sleeping clothes
Shorts & crew tee shirt(s)
Over-the-ankle boots
Lots of socks — liners & outer
Camera
Spices
Bowl, spoon, cup
Water bottles (3 - 1 qt)
Pocketknife
Flashlight
Compass & maps
Rope/Cord
Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents
You really don’t need all that stuff!

18. Planning Timeline (approximate):
December, 2005 — Crews will receive Planning Guide, medical forms
March, 2006 — Crews will receive TREKS 2006 book
Itineraries:
Select 5 itineraries
Return postcard with 5 selections
Philmont will inform you of the itinerary assigned
Equipment & Packing lists - Guidebook to Adventure
Program information
Crew Leader/Chaplain’s Aide/Advisor Information (job descriptions)

19. Contingent Meetings October/November 2005:
Review 2005 Contingent
Review logistics/schedules
Distribute Planning Guide
Distribute Medical forms
Discuss Itinerary selection
March/April, 2006 (May not have meeting!)
Distribute TREKS 2006 books
Distribute Guidebook to Adventure books (packing lists)
Distribute Philmont Overview wall map
April/May, 2006:
Distribute Duffle Bags
Distribute topographic maps
Distribute Crew Advisor & parent information
Collect final paperwork

20. “Philmont Rules”
Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2006) OR (have completed the 8th grade and be at least 13 years of age prior to participation.) Philmont will not make any exceptions to the age requirement!
One person (preferably two) per Crew must be currently certified in Red Cross Standard First Aid & CPR.
Participants MUST meet height/weight guidelines.
Participants MUST use 2006 Philmont Health & Medical Record form — physical within 12 months.
Should have at least three adults per crew, maximum of 4 (for Philmont, an adult is a person over 21).
If one crew from Contingent comes off mountain, all do!

21. Itinerary Selection
Be cognizant of the desires and capabilities of your Crew.
Weigh selection toward programs that the crew wants to participate in.
Consider Distance & Difficulty.
Consider Elevation — maximum & daily change.
Area:
South
Central
North
Valle Vidal
Ask your crew what they want to do & where they want to go!

22. Communications E-mail to Crew Advisor. Web site:
Links to:
General Information
2006 Contingent
Send with questions to:
Phone:
Home: (512)
Cell: (512)
Fax: (512)
New Mexico: (505)

23. Let me know of errors, suggestions, things to add/delete.
Web Site Structure
General Information
2006 Contingent
Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & Policies
Medical Considerations
Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) Philmont Trail food menu
Tips (descriptive) Philmont Trek Hints (descriptive)
Let me know of errors, suggestions, things to add/delete.
2001 Contingent
2005 Contingent
Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (daily trek schedules, transportation, uniform)
Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) Meeting Information (presentations, meeting agendas)

24. Questions?