1. ONS Congress 09 - the 34 th Annual Congress Jeanne Held-Warmkessel, MSN, RN, AOCN ®, ACNS-BC Congress 2009 team leader

2. The Process Evolves With Experience An educational platform was developed by the team using documents and information Topics on the platform are diverse with the goal of meeting attendees and members educational needs

3. ONS Documents Strategic plan Education agenda Research agenda Legislative action Environmental scan Needs assessment data

4. ONS Information Educational needs assessments Evaluations from prior congress attendees Hot issues and coming trends Concerns and ideas of members, SIGs Councils and committees

5. The 09 Congress Team Team leader Team leader elect Local liaisons for 09 and for 10 Members just like you – staff, APNs, managers, inpatient, outpatient Abstract leader (researcher) from ANR SIG Different regions of the country

6. National Office Staff Education Team Director of Education Project Manager Meeting Planner and staff Administrative Assistant

7. Call for topics Done electronically Due after congress and prior to the team planning meeting Topics from the educational platform and other topics submitted by members, confirmed speakers, committees, councils, SIGs and focus groups

8. Topic submissions Catchy but not silly title Brief topic description with content outline Level of content Target audience Submitter information Sponsor such as SIG Coordinator and speakers

9. Speakers Try to avoid any conflicts of interest with speakers Geographic and cultural diversity Experts Presentation skills Meet deadlines

10. Level of content Introductory – no prior knowledge needed Intermediate – provide in-depth content to experienced participants who have some working knowledge related to the topic Advanced – prepared for nurses with 3+ years of experience in the topic

11. Types of sessions Pre-congress sessions – full day (7 hrs) and half day (3.5 hrs) Instructional sessions – 90 minutes of didactic presentation, provide “how to” information Discussion sessions - 90 minutes in length with built in time for discussion and participation by the audience

12. Types of sessions Special sessions and topics vary by year, usually 90 minutes Joint sessions with other organizations International sessions

13. Special sessions Nominated lectureships Bench to bedside Distinguished Researcher Clinical Lecture Mara Mogensen Flaherty Memorial Lecture

14. Podium and poster sessions Call for abstracts is near the end of the year Research, clinical practice, education and leadership abstracts are selected Podium sessions – usually 3-4 abstracts per session Poster sessions – two during meeting

15. Topic selection Reviewed by team Topics that are well developed and best fit the platform and educational needs of the members and attendees Using the education agenda and ONS strategic plan Those that best fit are selected for presentation Variety of topics including clinical, leadership, research and administration

16. Team responsibilities Review all ONS documents and evaluations in order to discuss topic ideas for education platform Develop conference goals and objectives Topic selection and coordinator notification Liaison with coordinator Discuss coordinator responsibilities Updating coordinators with reminders

17. Team responsibilities Assist and mentor coordinators with speaker selection, slide preparation, content and speaker development Attend meetings and participate in conference calls Review of syllabus slides Attend and audit congress sessions, provide support and assistance to coordinators and others when needed during sessions

18. Team responsibilities Collaborate with ONS education team and other ONS teams Local liaison helps to coordinate local arrangements to support conference Abstract team receives scored abstracts and selects abstracts for podium and poster presentation

19. Deadlines July – topic confirmation August – letters to coordinators, speaker upload system ready September (early) – program information and forms uploaded October/November – call for abstracts January – abstracts due February – syllabus slide set due April – final slides due

20. Benefits of coordinating and speaking Great experience Network and collaborate with other experts Professional experience and development Your opportunity to shine Honoraria

21. Coordinator responsibilities Meeting deadlines for speaker upload system Mentoring speakers Assisting speakers with slide development Submitting slide sets on time and in appropriate format Using the online resources available on the speaker upload system

22. Congress needs you! Ideas Mentorship Enthusiasm Creativity

23. Feedback from 08 Coordinators thoughts on the change in times and dates for the SIG meetings

24. Questions?