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Delivering Environmental Monitoring Data to Decision Makers CSIN Learning Event #22 Presentation by Carissa Wieler Canadian Sustainability Indicators Network.

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Presentation on theme: "Delivering Environmental Monitoring Data to Decision Makers CSIN Learning Event #22 Presentation by Carissa Wieler Canadian Sustainability Indicators Network."— Presentation transcript:

1 Delivering Environmental Monitoring Data to Decision Makers CSIN Learning Event #22 Presentation by Carissa Wieler Canadian Sustainability Indicators Network

2 Introductions Please spend 1 minute introducing yourself Please spend 1 minute introducing yourself Your name Your name Your area of work Your area of work Your interest in this topic Your interest in this topic

3 Order of Introductions Barb Buckland, Environment Canada Barb Buckland, Environment Canada Bob Cox, BC Ecosystems Branch Bob Cox, BC Ecosystems Branch Bill Dalton, Ontario Ministry of Natural Resources Bill Dalton, Ontario Ministry of Natural Resources Nancy Doucet, Centre for Sustainable Watersheds Nancy Doucet, Centre for Sustainable Watersheds Marlene Doyle, Ecological Monitoring and Assessment Network Marlene Doyle, Ecological Monitoring and Assessment Network Israel Dunmade, Mount Royal College, Alberta Israel Dunmade, Mount Royal College, Alberta Mattu Gevan, Environment Canada Mattu Gevan, Environment Canada Lynn Husted, BC Ministry of Water, Land and Air Protection Lynn Husted, BC Ministry of Water, Land and Air Protection Wendy Kalkan, Municipality of Pincher Creek, Alberta Wendy Kalkan, Municipality of Pincher Creek, Alberta Steve Litke, Fraser Basin Council Steve Litke, Fraser Basin Council Tadeu Malheiros, University of Sao Paulo, Brazil Tadeu Malheiros, University of Sao Paulo, Brazil Tom Niemann, BC Ministry of Forests and Range Tom Niemann, BC Ministry of Forests and Range Lionel Normand, Toronto and Region Conservation Lionel Normand, Toronto and Region Conservation Carey Oglivie, Environment Canada Carey Oglivie, Environment Canada Andy Sharpe, Clean Annapolis River Project Andy Sharpe, Clean Annapolis River Project Luc Vescovi, Ouranos Luc Vescovi, Ouranos

4 Premise for Research How can monitoring groups be more strategic about delivering their information to decision-makers? How can monitoring groups be more strategic about delivering their information to decision-makers? As part of that strategy, how can monitoring groups convert their data into information and knowledge in a way that can be used by decision-makers? As part of that strategy, how can monitoring groups convert their data into information and knowledge in a way that can be used by decision-makers?

5 Research Goals To identify practices that enable community-based monitoring groups to successfully deliver their data to decision- makers. To identify practices that enable community-based monitoring groups to successfully deliver their data to decision- makers. To address both the push and the pull for environmental monitoring data. To address both the push and the pull for environmental monitoring data.

6 Data Decision-Makers and Policy-Makers Community –Based Monitoring Groups

7 Sometimes, its hard to coordinate the push and pull… …even when theres a connection

8 Research Protocol Literature review Literature review 15+ semi-structured interviews with 6 community monitoring groups: 15+ semi-structured interviews with 6 community monitoring groups: Rocky Mountain Trench National Resources Society, BC Rocky Mountain Trench National Resources Society, BC Arctic Borderland Ecological Knowledge Coop, Northern Canada Arctic Borderland Ecological Knowledge Coop, Northern Canada Black River First Nation / Tembec, Manitoba Black River First Nation / Tembec, Manitoba Monitoring the Moraine, ON Monitoring the Moraine, ON H2O Chelsea, ON H2O Chelsea, ON Atlantic Coastal Action Plan, Cape Breton Atlantic Coastal Action Plan, Cape Breton

9 Research Outputs Training session at the Ecological Monitoring and Assessment Network (EMAN) National Science Meeting Training session at the Ecological Monitoring and Assessment Network (EMAN) National Science Meeting Paper and worksheets distributed via EMAN and CSIN Paper and worksheets distributed via EMAN and CSIN

10 This Learning Event Opportunities for engagement: Ideas and practices for delivering data and knowledge to decision-makers Ideas and practices for delivering data and knowledge to decision-makers Feedback on approach and concepts Feedback on approach and concepts

11 Who here is familiar with the Ecological Monitoring and Assessment Network (EMAN) and/or the Canadian Community Monitoring Network (CCMN)? Who here is familiar with the Ecological Monitoring and Assessment Network (EMAN) and/or the Canadian Community Monitoring Network (CCMN)? Who is planning on attending EMANs National Science Meeting in Winnipeg? Who is planning on attending EMANs National Science Meeting in Winnipeg? Quick Poll

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14 What is an impact strategy? proactiveadaptive It is proactive in nature, and adaptive in a public policy environment where priorities of governments and citizens can shift and change. real progress An impact strategy consists of the steps you take to ensure that the work you do will leverage real progress on key issues or concerns.

15 An impact strategy builds on communications activities… Impact Strategy Traditional Communications Activities Purpose Goal is to effect change and to identify your potential role as a change agent. Goal is to ensure people understand the findings and recommendations. Audience Small group of key actors and those who have access to those actors. Broader audiences. Timing Developed at the beginning of a monitoring and assessment process, monitored and adjusted throughout the process. Part of the impact strategy; usually implemented towards the end of the strategy when findings and recommendations are known.

16 UNEPs Impact Strategy Adopted by the United Nations Environmental Protection Agency (UNEP) Adopted by the United Nations Environmental Protection Agency (UNEP) IISDs Knowledge and Communications Team developed this approach internally IISDs Knowledge and Communications Team developed this approach internally UNEP subsequently expressed interest in it UNEP subsequently expressed interest in it It is being applied in UNEPs Global Environmental Outlook (GEO) Resource Book It is being applied in UNEPs Global Environmental Outlook (GEO) Resource Book A capacity building manual for integrated environmental assessment (IEA) A capacity building manual for integrated environmental assessment (IEA)

17 Components of an Impact Strategy Creating the change statement. What you would like the impact of your monitoring data to be? Creating the change statement. What you would like the impact of your monitoring data to be? Relationship management. Identify the key actors and processes that you are seeking to influence, and build connections to them. Relationship management. Identify the key actors and processes that you are seeking to influence, and build connections to them. Knowledge management. Gather and analyze the data. Knowledge management. Gather and analyze the data. Opportunity management. Move the knowledge into the hands of those you want to influence. Opportunity management. Move the knowledge into the hands of those you want to influence. Monitoring and improvement. Determine whether your impact strategy is working, and adjust it as necessary. Monitoring and improvement. Determine whether your impact strategy is working, and adjust it as necessary.

18 Step 1. What is the change you seek? Step 2. Who are the people and what are the processes that are positioned to have influence on the change? Step 3. What knowledge do they/we need? Step 4. What are the key opportunities to communicate? Step 5. Monitoring and Evaluation

19 Impact Strategy Knowledge and Opportunity Management Relationship Management Push Pull

20 Step 1. What is the change you seek? What would you like to see changed or done differently as a result of your monitoring? What would you like to see changed or done differently as a result of your monitoring? An impact statement may be broad, may identify key policy mechanisms, or may focus on one priority area. An impact statement may be broad, may identify key policy mechanisms, or may focus on one priority area.

21 Examples of Change Statements A change statement may be broad, such as getting policy makers to use the data. A change statement may be broad, such as getting policy makers to use the data. Key departmental decision-makers will use the information gathered during the monitoring to develop policy priorities around integrated watershed management. (adapted from ACAP CARP)

22 The change statement could identify key policy mechanisms. The change statement could identify key policy mechanisms. The Committee on the Status of Endangered Wildlife in Canada (COSEWIC) will declare the yellow lamp mussel a Red Listed Species, as a result of our monitoring work. (adapted from ACAP Cape Breton) Examples of Change Statements

23 The change statement could focus on one key priority you want your findings to address. The change statement could focus on one key priority you want your findings to address. The municipality will use the information gathered from our monitoring to assess the performance of current water quality policies. (adapted from Monitoring the Moraine) Examples of Change Statements

24 Step 1. What is the change you seek? Step 2. Who are the people and what are the processes that are positioned to have influence on the change? Step 3. What knowledge do they/we need? Step 4. What are the key opportunities to communicate? Step 5. Monitoring and Evaluation

25 Step 2. Who are the people and what are the processes that are positioned to have an influence on the change you seek? (Relationship Management) What are the perspectives of those you want to reach? What are the perspectives of those you want to reach? How do these people acquire information? How do these people acquire information? Who do they trust? Who do they trust? Who are the people they listen to, and how can you reach them? Who are the people they listen to, and how can you reach them? The core concept of relationship management is maintaining the connections and influence over time.

26 Practices Identify policies and processes your monitoring could influence Identify policies and processes your monitoring could influence find out from local planners what policies the municipality would like to monitor but havent (within the realm of your interest area) (MTM) find out from local planners what policies the municipality would like to monitor but havent (within the realm of your interest area) (MTM) find out what processes are currently underway, such as the red listing of a species (ACB), or long term plans that will require monitoring (MTM) find out what processes are currently underway, such as the red listing of a species (ACB), or long term plans that will require monitoring (MTM)

27 Practices Become knowledgeable about who the opinion leaders and champions are in the community Become knowledgeable about who the opinion leaders and champions are in the community start by talking with representatives from various stakeholder groups; find out who is who and what the relationship dynamics are (RMTS) start by talking with representatives from various stakeholder groups; find out who is who and what the relationship dynamics are (RMTS) attend stakeholder meetings and other events that helps you understand the perspectives of those you want to build relationships with (RMTS) attend stakeholder meetings and other events that helps you understand the perspectives of those you want to build relationships with (RMTS) host a local workshop and invite a broad range of people; follow up with those who attend (they will likely be the champions) (MTM) host a local workshop and invite a broad range of people; follow up with those who attend (they will likely be the champions) (MTM)

28 Build relationships with leaders and champions Build relationships with leaders and champions meet with the new mayor and/or councilors, provide brief materials, a concise overview of your work and make a small, yet clear request (RMTS) meet with the new mayor and/or councilors, provide brief materials, a concise overview of your work and make a small, yet clear request (RMTS) invite multiple stakeholders to sit on an advisory board for your group – include scientists, planners, industry, NGOs (MTM, RMTS, ABEKC) invite multiple stakeholders to sit on an advisory board for your group – include scientists, planners, industry, NGOs (MTM, RMTS, ABEKC) overcome us/them barriers by identifying common goals that work for all of us (MTM, RMTS) overcome us/them barriers by identifying common goals that work for all of us (MTM, RMTS) Practices

29 Your thoughts (10 minutes) What has been your experience with identifying people and processes that you would like to influence? What has been your experience with identifying people and processes that you would like to influence? What have been the take away messages from your experience? What have been the take away messages from your experience?

30 Step 1. What is the change you seek? Step 2. Who are the people and what are the processes that are positioned to have influence on the change? Step 3. What knowledge do they/we need? Step 4. What are the key opportunities to communicate? Step 5. Monitoring and Evaluation

31 Analyze what they need to know, and what you need to know that will help them take or influence the decision. Consider how to build trust in your final product, such as using trusted monitoring protocols. Consider how to build trust in your final product, such as using trusted monitoring protocols. Increase the relevance and salience of your findings by including decision makers and stakeholders in the process. Increase the relevance and salience of your findings by including decision makers and stakeholders in the process. Ensure greater legitimacy through participation of scientists in the knowledge development process. Ensure greater legitimacy through participation of scientists in the knowledge development process. Step 3. What knowledge do they need and do we need? (knowledge management)

32 Step 3. What knowledge do they need and do we need? Convert your data into information and knowledge that can be more directly applied by policy makers. Convert your data into information and knowledge that can be more directly applied by policy makers.

33 Examples The Arctic Borderlands Ecological Knowledge Coop provided insight into relationships between weather, snow, overflow, caribou calving, and local livelihoods. This led to further research at a University. The Arctic Borderlands Ecological Knowledge Coop provided insight into relationships between weather, snow, overflow, caribou calving, and local livelihoods. This led to further research at a University. Monitoring the Moraine partnered ecological monitoring and policy monitoring to better understand their inter-relationships in the Oak Ridges Moraine. Capacity to monitor both science and implementation of policy is increasing in the community. Monitoring the Moraine partnered ecological monitoring and policy monitoring to better understand their inter-relationships in the Oak Ridges Moraine. Capacity to monitor both science and implementation of policy is increasing in the community.

34 One way moving from data to knowledge

35 Your thoughts (10 minutes) What has been your experience with turning data into information and knowledge for delivering to those you want to influence? What has been your experience with turning data into information and knowledge for delivering to those you want to influence? What have been some of the key lessons learned? What have been some of the key lessons learned?

36 Step 1. What is the change you seek? Step 2. Who are the people and what are the processes that are positioned to have influence on the change? Step 3. What knowledge do they/we need? Step 4. What are the key opportunities to communicate? Step 5. Monitoring and Evaluation

37 Step 4. What are key opportunities to communicate? (opportunity management) Move knowledge into the hands of those you want to influence. Take advantage of key windows to move the monitoring findings into the hands of others, and creating opportunity directly. The development of key messages is essential in this step. Key messages are short, simple, plain language statements that capture the essence of the work.

38 Develop a communications strategy Include: Communication goals Communication goals Target audiences Target audiences Objectives for each audience Objectives for each audience Guidelines Guidelines Strategy Timetable Strategy Timetable Contact database Contact database

39 Practices Provide annual reports to a target audience (like city council) (H20 Chelsea) Have your report translated by someone working at city hall (i.e. a sustainability coordinator) to better reach policy makers (H2O Chelsea) Keep it simple, be relevant, use clear and plain language for all audiences (ABEKC) Follow issue cycles in the media and develop sticky messages (H2OChelsea, MTM)

40 Step 1. What is the change you seek? Step 2. Who are the people and what are the processes that are positioned to have influence on the change? Step 3. What knowledge do they/we need? Step 4. What are the key opportunities to communicate? Step 5. Monitoring and Evaluation

41 Measure incremental changes in attitudes, actions and behaviours. Measure incremental changes in attitudes, actions and behaviours. Identify and map incremental changes that will lead to decisions or changes you are seeking. Identify and map incremental changes that will lead to decisions or changes you are seeking. Track interactions with your contacts and the media. Track interactions with your contacts and the media.

42 A Possible Continuum of Behaviour Changes in Target Actors Receiving information Receiving information Information sent to target actors Information sent to target actors Meetings are set up with target actors Meetings are set up with target actors Seeking and processing information Seeking and processing information Target actors seek information from others to verify information from monitoring report Target actors seek information from others to verify information from monitoring report Media reports messages that are consistent with monitoring data Media reports messages that are consistent with monitoring data Acting Acting Target actors issue new policy briefs, white papers, frameworks, regulations, other responses. Target actors issue new policy briefs, white papers, frameworks, regulations, other responses. Demanding Demanding Target actors ask for more work from monitoring group (e.g., follow-up investigations, additional monitoring parameters). Target actors ask for more work from monitoring group (e.g., follow-up investigations, additional monitoring parameters).

43 Examples of Incremental Changes City Council meets specifically to review H20 Chelseas Annual Report and develop a response strategy. City Council meets specifically to review H20 Chelseas Annual Report and develop a response strategy. The Arctic Borderland Ecological Knowledge Coop was asked to provide data for an Environmental Assessment process in the McKenzie Delta. The Arctic Borderland Ecological Knowledge Coop was asked to provide data for an Environmental Assessment process in the McKenzie Delta. The yellow lamb mussel was declared a red listed species based on monitoring data from ACAP Cape Breton. The yellow lamb mussel was declared a red listed species based on monitoring data from ACAP Cape Breton.

44 What are you thoughts about the Impact Strategy approach? What are you thoughts about the Impact Strategy approach? What are its strengths and limitations? What are its strengths and limitations? What parts were more or less clear than other parts? What parts were more or less clear than other parts? Your thoughts (10 minutes)


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