1. Developments concerning the Community Plant Variety Office of the European Union (CPVO) online application system Meeting on the development of a prototype electronic form Second Meeting Geneva, October 24, 2013 Jean Maison, Marc Rouillard 1

2. Current status system running since March 2010 98% of existing paper TQs are covered (193 as of today) System available in English, French, Dutch and German CPVO online application system

3. Some statistics 3

4. Evolution of the number of on-line applications

5. Proportion of on line applications per crop sector in 2013

6. Proportion of on line applications per country in 2013

7. Future developments: Promotion of the system:  Targeted to clients not using the system  Some clients do not want to use the system: Signature issue Link to the internal system Investigations on integrating online payments Plans to generate paper TQs forms from e-TQs The application form and the technical questionnaire

8. Sharing the system with National authorities 8

9. Pilot project defining the various issues to be considered Two participating National Offices: GEVES (France) and Naktuinbouw (Netherlands) Applications for PVR or NLI made via a centralised web site www.plantvarieties.eu Sharing the system with National authorities

12. 12Structured exchange of Data 3 Select an existing application in a procedure and transfer it to another procedure National set of questions CPVO set of questions Authorities National set of questions www.plantvarieties.eu Form 1 Country 2 Procedure PBR National listing CPVO set of questions Core set of questions

13. Current status of the pilot project  testing with a panel of clients (until December 15, 2013)  Three species (Lettuce, Tomato and Maize)  National Offices receive flat files, and ad hoc database exports Sharing the system with National authorities

14. Current status of the pilot project:  On a IT point of view Back-Office program ported to web to ease access (internal test phase) Procedures created to export database and files Request received from Naktuinbouw to use CPVO exchange platform for file transfers Sharing the system with National authorities

15. Positive points:  Most clients of National Offices also clients to CPVO are already used to the system are willing to build on their knowledge of the system  Already some feedback from National Offices and Clients Sharing the system with National authorities

16. Points to be addressed:  VCU specificities from paper forms difficult to convert to e-forms (e.g. electrophoresis for Maize, technological characteristics for Wheat)  Current derivation of National forms from “Core” forms not optimal Logical behaviours not transferred National specific questions not taken over automatically Sharing the system with National authorities

17. After the testing phase  The objective of the project was to assess the conditions (technical, IT involvement, financial) under which the project could be enlarged to other species to other countries Conclusion in the beginning of 2014 Sharing the system with National authorities

18. In the medium term, it is the objective of the Office to set up an electronic exchange of data that would allow examination offices to process information automatically in future.  The XML project Sharing the system with National authorities

19. Thank you for your attention 19