1. Hints and tools to get an Environmental Management System started Dr. Thomas Hruschka EcoBusinessPlan Vienna www.hru@m22.magwien.gv.at http://www.oekobusinessplan.wien.at Tel:+43/1/4000-88296

2. What are your targets establishing EMS? just for IONAS Public Relations to get a positive image we are forced to do a need to stay in business protect environment management wants it legal compliance to structure your processes besides all that: to save money

3. employees Do you know your surrounding field? companies connected regional, local, authorities business partners labour – organisations (Unions, …) business organisations (Chamber of Commerce,...) politics NGO’s

4. Whom do you need from outside? Get them on board!

5. Whom do you need in your company for establishing EMS successfully? People for your team environmental manager risk manger member of the general management representative of worker’s council technician ……  involve them any time in the process Do not “fight” alone, establish a team structure! Supporters you need for realisation PR - officer marketing expert somebody of each business unit procurement officer book keeper …..  inform them any time of the process

6. Intersect the project in achievable milestones! Milestones will set targets for the team, motivate and generate a feeling of success structure! M1M2M3M4 EMS

7. Do you know your main environmental deficits? Try to get a quick overview - use a simple plan of site! mark your operating sector your machines production units important supply units traffic areas neighbouring sites streets, rivers, … …

8. Do you know your main environmental deficits? Inform your employees and use their specific knowledge - draw an environmental weather chart!  involve your employees from the beginning in the process  their intuitive answers are important information  where do they mark positive and negative points  you need just 2 minutes per person  these information is the basis for your ecomaps

9. Do you know your main environmental deficits? Mark the information on the plan of site, one for every environmental aspect (energy, waste, …)! urgent! Immediately activity necessary important aspect keep an eye on this attention! activity necessary

10. Do you know your main environmental deficits? As result you will get your 7 ecomaps your basic information of environmental hotspots in your company!  plan of site  water  soil  air, smell, dust, noise  energy  waste  risks

11. Do you know your input and output? Collect all the input/output data! you will find those dates:  in the book keeping  on the energy bills  at your waste desposer  ….

12. Do you know your input and output? gas (m3) electricity MWh emissions (t) CO2 (t) raw material 2 (t) 45% Operating suppl product (t) 64% waste (t) 25% losses (t) 11% raw material 1 (t) 25% company water (m3) waste water (m3) The EcoBusnessPlan developed an excel-tool to collect those data, to draw automatically a scheme and to generate automatically a basic version of an environmental report. A joint cooperation could make it possible to translate and share the tool and make it possible to adapt it for your needs.

13. Document your environmental performance! A database could store the results, show your efforts to the public and makes your projects available for others! The EcoBusnessPlan database is ready to be translated into English. A joint cooperation could make it possible to share the database and make it possible to adapt it for your needs.

14. Communicate at any time during the process! Open-minded communication is the basis of a process which is reliable to your surrounding! Choose the adequate way of communication – media and topics (!) for your target groups:  employees  management  b2b-contacts  authorities  media  public  NGO’s ...

15. Celebrate the milestones of the project! Celebration forms the team tighter and motivates to do the next steps!

16. Summary of topics  Think about the targets  Who is your surrounding  Form a team and look for support  Get a brief overview  Involve employees to find hot spots  Define your in- and output  Collect your data  Communicate  Celebrate and don’t forget!