Presentation on theme: "Facilitator Check List"— Presentation transcript:
1 Facilitator Check List COVER LETTER WORKSHOPFacilitator Notes:The facilitator checklist is provided for you to make sure you have all items for the presentation.Facilitator Check List1
2 CHECK IN Introductions of group members Individual and group goals for the workshopIce BreakerFacilitator Notes:Introductions can include name, job positions the individuals are interested inGoals:Each member identifies what they want to learn/accomplish in the workshop and shares with the group. Facilitator writes this down in the “Parking Lot” on the board or flip chart.Definition of Parking Lot:Ideas and topics are written either on a flip chart or white board by the facilitator and are addressed during the presentation. This allows the group to stay focused and discuss the goals they have set as a group or on a one to one basis. At the end of the presentation return to the “Parking Lot” and review and discuss as a group if the presentation was successful and if their goals were met.
3 Cover Letter Word Search ICE BREAKER!!!Ice Breaker Definition:An icebreaker is a short, effective exercise to engage a group. It may be chosen for its message or so members can learn something new about each other. It also can help to nudge "immovable" participants and improve the atmosphere of the group. For example, during introductions, the facilitator might ask each member to share their name, something they like to do in their spare time or what job there interested in.Cover letter word search: Click on the above link and it will take you to the activity. Divide participants into groups and had them the word search. Ask them to complete the sheet and the group that finishes first is given a prize.The Little known fact: Ask participants to share their name, where they live and one little known fact about themselves. You can also adapt this game by asking the group to something true or a lie about themselves and the group must guess if it’s true or not.The training game link is a website that offers other group icebreakers for you to use.Other links: andCover Letter Word SearchTraining Games
4 OBJECTIVETo provide the skills and tools for creating and preparing your own cover letter.
5 AGENDA What is a cover letter? What is the purpose of a cover letter. Contents of a cover letter?Why researching the company is so important.Customizing your cover letter.Key Concepts:Focus on how participants will successfully complete their cover letter worksheet by the end of the session.Highlight that they will leave with enough concrete information to get started working on there cover letter.
6 WHAT IS A COVER LETTER? Options: Group Discussion Ask the group if they know what a cover letter is and what its used for.Ask the group why the employer may want a cover letter included with there application package.Write there answers on the board.Give a prize to who gets the answer right or who comes the closest to the answer.Potential answersIntroduction to employers in your own voice (not in point form).
7 Cover Letter Worksheet Cover Letter Checklist A cover letter is a formal introduction to your resume and accompanies it when applying for a job.Facilitator Notes:Click on the link to show the group what a cover letter looks like.Introduce the group to the cover letter worksheets and click on the link on the left hand side to show the participants a cover letter example.Cover Letter WorksheetCover Letter ChecklistCover Letter Example
8 WHAT IS THE PURPOSE OF A COVER LETTER? Facilitator notes:Ask the group what they think is the purpose of a cover letter?Write the participants answers on the boardDiscussion Helper/Potential answers to the questionTo allow employer to hear who you are and what you have to offer in your own voice. (Sentences rather than point form)To target your application packageTo show your interest and fit for that position/companySets you apart from the pack of applicantsShows your communication skills and style ( written)Show cases your research skills by what you reference/answer the ads
9 Presents your interest, qualifications, and availability to the employer Its YOUR chance to make a good first impressionFacilitator notes:Talk to the group about the importance of making a first impression and presenting there interest and qualifications in the position.Discussion:What are first impressions when writing a cover letter?The layoutCorrect spellingThe presentation of the packageGrammarYour qualificationsResearching the companyAddressing the letterActivity:Do’s and Don'ts when writing cover letters Card game.
10 Copyright 2008 – Pacific Community Resources ACTIVITY BREAKOptional Activity: Do’s and Don’tsParticipants are put into groups of 2-4 (example) and given a set of cards. participants are asked to put the cards in piles under DO’S and DON’TS. Once the task is completed discuss as a group why they picked them. Explain the importance of what to include and not include in a cover letter.This activity is used to stress the importance of First impressions when writing a cover letter and how it may come across to a future employer.Do’s and Don’tsCopyright 2008 – Pacific Community Resources
11 A good cover letter will prompt an employer to look at your credentials. i.e., your resume A bad cover letter or no cover letter is enough to cause an employer to move on to the next applicant.
12 TYPES OF COVER LETTERS Facilitator Notes: Talk to the group about the different types of cover letters and the importance of understanding the differences between the 3 types.Show participants the 3 types of letters by clicking on the link in the right hand corner or include as a handout.Letter of ApplicationCover Letter InquiryT-Zone Cover Letter
13 CONTENTS OF A COVER LETTER HeadingsSalutation/GreetingOpening paragraphMiddle paragraphClosing paragraphYours Truly/SincerelySignature and enclosureOptions:Ask participants what they think should be included in the sections of a cover letter?Brainstorm with participants and write on board.Activity:
14 TARGETTING YOUR COVER LETTER Tell the employer why you would be valuable to the company, how you can deliver results.Back up your skills with accomplishment statements relating to the position and company’s goals from your past experiences.Facilitator notes:Discussion:Ask the participants if they have ever found it really hard or have struggled writing a cover letter for a job?Ask them if they have ever thought about the position they are applying for and have them think “ is this position really a good match for me?”Ask the question “ why am I struggling.”Stop, Rest, and Asses the situation and the position you are applying for. Think of that “GUT CHECK MOMENT”14
15 TARGETTING YOUR COVER LETTER Address the letter to a specific readerInclude your objective, accomplishments, and your interest in the position. This shows you took the time to read and learn about the position.Facilitator notes:Discussion:Ask the participants if they have ever found it really hard or have struggled writing a cover letter for a job?Ask them if they have ever thought about the position they are applying for and have them think “ is this really position a good match for me?”Ask the question “ why am I struggling.”Stop, Rest, and Asses the situation and the position you are applying for. Think of that “GUT CHECK MOMENT”
16 ACTIVITY BREAK Optional activities: Review Game: Read out parts of a cover letter and have the participants ring a bell when they know the answer. Give each participant a card when they answer correctly. Once they have 3 cards they can pick a prize.Cover Letter Building CardsCopyright 2008 – Pacific Community Resources
17 HEADINGS Your Heading Name Address City, Province, Postal Code Phone numberDateCompanies HeadingName of EmployerTitle of EmployerName of OrganizationAddressCity, Province, Postal CodeFacilitator notes:Have participants fill in there headings on there worksheets.Click on the link in the right hand corner to show examples of matching resume, cover letter and reference sheets. Talk about the importance of branding the cover letter to match the rest of the application package.Cover LetterExamples of Branding
18 SALUTATIONS/GREETING Preferred SalutationsDear Mr.Dear Mrs.Dear Ms.Dear Dr.Dear Sir or MadamAlternate SalutationsAttention: Personal ManagerAttention: Name of Organization RepresentativeFacilitator notes:Ask the participants what they think are appropriate salutations to use in a cover letter.Brainstorm as a group and write on the board.Discuss why not to use “TO WHOM IT MAY CONCERN”Its too genericDoesn’t show your keen interest or you ability to research the contact personDiscuss HOW to get the contact personPhoneInternet searchReverse phone numberYellow PagesDo not use “To Whom It May Concern”Cover Letter
19 COVER LETTER OPENINGThe position you are applying for and the competition number if givenWhere you saw the posting. Include name and date of publicationIf you were referred for the position, give the name of that personExpress your interest for the positionFacilitator notes:Ask the group what they think should be included in the opening paragraph.Brainstorm as a group and write on the board.ACTIVITY:Show examples of different opening paragraphs and ask the group if they are appropriate or not.DISCUSSION:the opening paragraph should only be oneSpeak to the process of the openingState it is always the hardest part but you want to create a “HOOK” to peak the readers interest
20 OPENING EXAMPLEPlease accept my resume in response to the posting for the position of Cashier with ABC Company located in the Vancouver Sun on February 1, Having been a long time customer of ABC Company and knowing your products and services are ones I can proudly stand behind, I was excited at the prospect of joining your team. As you will see my experience and qualifications are a perfect fit for the position.20
21 OPENING EXAMPLEOur Mutual friend, Mr. John Marley suggested I contact you to inquire about possible openings in ABC Company for a Front Line Manager position, as he thought strongly that my experience and qualifications would be an excellent fit for your organization.Cover Letter
22 COVER LETTER BODY Why you are suited for the job How your skills and qualifications match the specific job requirements listed in the addInclude related experience, training, and attributesTry to list at least 2 examplesFacilitator notes:Ask the group what they think should be included in the body paragraph.Brainstorm as a group and write on the board.Show examples of different body paragraphs and ask the group if they are appropriate or not.DISCUSSION:Could be more than one paragraph, depending on the positionExamples:Front line customer service-keep it short.Management, supervisor, director, etc may be longer.
23 RESEARCH THE COMPANY What makes that company/organization Why are they there?Hiring trends/employment needsThe companies historyDesired qualifications and skillsGeneral job informationFacilitator Notes:Ask the participants why they think its important to research the company.Ask participants what type of things they should be looking for when researching the company?DISCUSSION/ACTIVITYHow do you research a company?Take participants through an example of researching a company: Look at their website, find their mission statement, Find their career section and read the job postings.Click on the link in the right hand corner to link to Google and search the web for employers that your clients may be interested in applying for.Example of sites:Safeway RBCPCRS Earls McDonalds Red RobinStarbucks Walmart
24 BODY CONTINUE TELL THE READER: What makes you well suited to the job or companyHow your values, work ethic, skills align with the mission, vision and values of the organization.Talk about why you are the right type of person for this job/team or companyClearly explain how you are the missing piece in their employee puzzle.Focus on the EMPLOYERFacilitator notes:Refer to the slide of researching the company and the importance of understanding what the employer is looking for.
25 BODY EXAMPLEI am confident that my experience along with my educational background and commitment to professional excellence will enable me to serve both you and your clients/customers well.Facilitator notes:
26 BODY EXAMPLEI would like to take this opportunity to introduce myself to you. I am a reliable, and energetic individual who enjoys interacting with others. I take pride in building strong customer relationships, and I am client focused. I have been recognized as being honest, responsible, and self motivated. I enjoy working in a fast paced environment and thrive on contributing to a team. I am confident that my positive attitude, excellent interpersonal skills, and honesty will fulfill the requirements of this position.Facilitator notes:Cover Letter26
27 CLOSING PARAGRAPHRestate your interest in the position and mention how you will be an asset to the companyState your interest in meeting with the employer for an interview to discuss your skills and passion in personList your contact information and when you can be reached to book your interviewInclude your home phone number, cell number and or address.Include an action/next step informing the employer you will be in contact with them.Facilitator notes:Ask the group what they think should be included in the closing paragraph.Brainstorm as a group and write on the board.Activity:Show or read out loud examples of different closing paragraphs and ask the group if they are appropriate or not.
28 EXAMPLESI would welcome the chance to meet with you to discuss how my qualifications will exceed your expectations. I can provide excellent references upon request. I can b e reached at or by at I look forward to hearing from you. Thank you for your time and consideration.I would like to thank you for taking the time to consider my resume. I am looking forward to meeting with you to discuss this employment opportunity. You can contact me at or by at
29 CLOSING PARAGRAPHS Best Better OK I would like to thank you for taking the time to consider my resume. I am looking forward to meeting with you to discuss this employment opportunity. You can contact me at or by atI would welcome the chance to meet with you to discuss how my qualifications will exceed your expectations. I can provide excellent references upon request. I can be reached at or by at I will follow up with a phone call next week to discuss things further.BestBetterOKI look forward to hearing from you soon and having the opportunity to discuss my qualifications for the positionCover Letter
34 CHECK OUT Closing Activity Feedback Forms Resource Packages THANK YOU FOR YOUR TIME!Notes:Facilitator is to address the personal goals in the parking lotDid the participants succeed? Are there any questions left unanswered?Provide participants with feedback forms to fill outPass out packagesCheck out activities:Toy StoryUsing Lego's, Tinker Toys, clay, log cabins, etc., have each person or small group build a model of the main concept that they have just been presented. After a given time period, have each person or team present their model to the group. They should describe how their model relates to their work or the subject being taught. Encourage creativity!Ball-TossThis is a semi-review and wake-up exercise when covering material that requires heavy concentration. Have everyone stand up and form a resemblance of a circle. It does not have to be perfect, but they should all be facing in, looking at each other. Toss a nerf ball or bean bag to a person and have tell what they thought was the most important learning concept was. They then toss the ball to someone and that person explains what they though was the most important concept. Continue the exercise until everyone has caught the ball at least once and explained an important concept of the material just covered.Process BallThis is similar to the above exercise, but each person tells one step of a process or concept when the ball is tossed to them. The instructor or learner, in turn, writes it on a chalkboard or flip chart. For example, after covering "Maslow's Hierarchy of Needs," you would start the ball toss by having everyone give one step in the pyramid of needs, e.g. Safety, Physiological, Esteem, etc