1. H. MAINAUD DURAND PACMAN WP0 OUTLINE Project management structure Project monitoring PACMAN key milestones & deliverables Schedule Funding consideration PACMAN kick-off meeting 20/11/2013

2. WP6 Diss & Outreach M. Modena Supervisory Board CERN, HEXAGON, ETALON, ELTOS, METROLAB, DMP, SIGMAPHI, TNO, NI DELFT, CRANFIELD, SANNIO univ., LAPP, ETHZ,IFIC, SYMME WP0 Management H. Mainaud Durand WP5 Training N. Catalan Lasheras WP4 Beam Instrumentation M. Wendt WP3 Precision mech. & stabilization M. Modena WP2 Magnetic Measurements S. Russenschuck WP1 Metrology & Alignment H. Mainaud Durand ESR1.3 ESR4.1 ESR3.1 ESR3.2 ESR3.3 ESR2.2 ESR2.1 ESR1.2ESR1.1 ESR4.2 Management team Adm. Assistant: Alexandra Hati Project management structure

3. Supervisory Board Management team WP leaders Selection committee Financial management Approve & oversee implementation of the training programme Monitor & evaluate overall progress of the research training programme Ensure exchange of best practice with the associated partners Approve the work plan, Personal Career Development plan and the exploitation plan Communicate to/from the associated partners Organize & prepare documentation for the SB Communicate & report to the EC Coordinate the research training programme Organize network-wide training Prepare the research plan & exploitation plan Review the Personal Career Development plans Manage the WP research programme Manage & follow-up the progress of individual research projects Overview the integration of the ESR into the research teams Prepare with supervisors & ESRs the Personal Career Development plans Disseminate best practices & projects results

4. Composition of the Supervisory Board Associated partnerScientist in charge (in annex 1)Represented today by Cranfield UniversityProf. Paul Shore DMPDr Fernando MirapeixAlicia Gomez EltosMaria Elena CruccoliniPascal Lequerre EtalonDr Heinrich Schwenke ETH ZürichProf. Markus Rothacher Hexagon MetrologyNorbert Steffens IFIC (CSIC)Dr Angeles Faus-Golfe LAPPDr Andrea JeremieDr Laurent Brunetti MetrolabPhilip Keller National InstrumentsAugusto MandelliJoel Clerc University of SannioPasquale Arpaia SigmaphiMarie Julie LerayDr Mathieu Cavellier SYMMEDr Eric PairelDr Bernard Caron TNODr Roland van VlietTeun van den Tool TU DelftProf. R.H. Munnig SchmidtJo Spronk

5. Decision making procedure Change in the research training programme Executive decision (by the Management Team) Approval by the SB Agreement by EC project officer Implementation of the change If impact on contractual obligations Dispute solving levels WP leaderManagement team Supervisory board

6. OUTLINE Project management structure Project monitoring PACMAN key milestones & deliverables Schedule Funding consideration

7. Project monitoring Follow-up of the progress of the individual research projects: Research results obtained and deviations if any Scientific highlights and achievements Publications Preparation / follow-up of common technical tasks / objectives Supervisors meeting Every two weeks Update of PACMAN schedule (MS Project) Status of the WP research programme Status of the progresses of individual research projects Effectiveness of networking, communication and decision- making between stakeholders Effectiveness of the training events and conferences Implementation and analysis of the proposed training activities Implementation and analysis of the proposed dissemination and outreach activities WP leaders meeting Every six months Preparation of the progress reports for EC Management team meeting Every two weeks Status and update of the schedule Status and preparation of the training activities Status and preparation of the dissemination & outreach activities AOB (space for PACMAN, recruitment, etc.) Update of PACMAN schedule (MS Project)

8. OUTLINE Project management structure Project monitoring PACMAN key milestones & deliverables Schedule Funding consideration

9. Milestone no. List of milestonesMonth in annex 1 Month proposed M0-1Kick-off meeting (and supervisory board #1)M3Nov. 2013 M0-2All ESRs recruitedM7March 2014 M0-3Supervisory board meeting #2M12Sept. 2014 Supervisory board meeting #3M24Sept. 2015 Supervisory board meeting #4M36Sept. 2016 Supervisory board meeting #5M48Aug. 2017 M0-4Periodic Appraisal (supervisor-fellow) #1M18Feb. 2015 Periodic Appraisal (supervisor-fellow) #2M26Feb. 2016 List of Milestones

10. List of Deliverables Deliverable no. DeliverableNatureDiss.Month in annex A Month proposed D0-1Kick-off meeting minutesReportCOM4Dec. 2013 D0-2WebsitePUM6Feb. 2014 D0-3Minutes of SB#2ReportCOM13Oct. 2014 Minutes of SB#3ReportCOM25Oct. 2015 Minutes of SB#4ReportCOM37Oct. 2016 Minutes of SB#5ReportCOM49Oct. 2017 D0-41 st progress reportReportCOM13Oct. 2014 Midterm reportReportCOM20April 2015 1 st periodic reportReportCOM25Sept. 2015 2 nd progress reportReportCOM37Sept. 2016 2 nd periodic reportReportCOM49Oct. 2017 Final reportReportCOM49Oct. 2017 Dissemination: PU = Public, CO = Confidential, only for members of the consortium

11. OUTLINE Project management structure Project monitoring PACMAN key milestones & deliverables Schedule Funding consideration

12. PACMAN Organization: schedule Start date = 1/09/2013

13. Start of contract : beginning of 2014 – summer 2014 During the first months, the ESR will be located near his/her CERN supervisor He/she will follow a lot of trainings He/she will prepare the state of the art under the supervision of its academic supervisor Preparation of a personal career development plan (with CERN supervisor and WP5 leader) Secondments in industry (summer 2014 – end of 2015) ESR under the supervision of the designated supervisor on site Training at university R&D and validation on a dedicated mock-up (summer 2014- end of 2015) Preparation of the integration in the Final Prototype Alignment bench Presentation of the subject and first results in the first PACMAN workshop All the students and mock-ups in the same building Validation in the common alignment test facility (mid 2016): Presentation of the results in the second PACMAN workshop Finalization of the writing of the PhD thesis Schedule from the student’s point of view

14. OUTLINE Project management structure Project monitoring PACMAN key milestones & deliverables Schedule Funding consideration

15. Money: what are we paid for? Eligible expenses for the activities carried out by the PhD student: Cost of living Travel allowance Mobility allowance Participation expenses for events Eligible expenses for the activities carried out by the host organization (CERN): Contribution to the research / training / transfer of knowledge programme expenses Contributions to the organization of international conferences Workshops and events Management of activities Brussels contribution dos not cover purchase of project equipment.

16. Money: who can claim what? PhD student: Training courses at CERN Conferences, workshops (travel, registration, subsistence allowance) Books Secondments (travel and subsistence allowance) Training courses outside CERN (travel, training fees, subsistence allowance) Visits to their university supervisor (travel, subsistence allowance) Outreach activities (travel, subsistence allowance) CERN supervisor, WP leader: Visits to the university / industry supervisor (travel, subsistence allowance) Outreach activities outside CERN (travel, subsistence allowance)

17. Money: who can claim what? Associated partner (PhD supervisor, industry supervisor, associated partner representative): o Student follow-up at CERN (travel, CERN hostel, subsistence allowance) 1 time per year o Participation to the Supervisory Board, to the PACMAN workshops, workshop on IP and technology transfer, to dissemination and outreach events (travel, CERN hostel, subsistence allowance) o Organization of a training at CERN, initiated by PACMAN (travel, CERN hostel, subsistence allowance, additional materials needed for the training)

18. Money: how? Procedure for travel: o For the PhD student and CERN supervisor: Request permission by e-mail to WP leader Attach e-mail approval to EDH document o For the WPL: Request permission by e-mail to Hélène Attach e-mail approval to EDH document o Associated partner travel: Request permission by e-mail to WP leader All travel claims must be accompanied by: o Copy of approval obtained prior to travel (or invitation letter) o Tickets and all boarding cards for travel o Receipts / proof of purchase o No papers no refund by Brussels TravelAsk Alexandra to book flights via CERN travel agency CERN hostelAsk Alexandra to book a room Subsistence allowance150 CHF /day