Presentation on theme: "Collaboration Champions"— Presentation transcript:
1Collaboration Champions One – Day Workshopby Dwaine M. SouvenyAlberta Regional Consortia
2"Coming together is a beginning, keeping together is progress, and working together is success."- Henry Ford-
3People talk collaboration They emphasize the importance of it Yet when it comes to walking the talk Do we really embrace it? What does Collaboration TRULY mean? What is collaboration – what is not collaboration? What are the principles of effective collaboration? How do we DO collaboration – is it a matter of will or skill?
4Purpose: Mobilization of Collaborative Practices Levels of MobilizationFacilitator Leadership Training (2 days)Championship Development Training (1 day)School/agency based training (1 – 11 approximately 1 hour sessions based on each of principles)Alberta Regional Consortia
5Purpose: Mobilization of Collaborative Practices Facilitator Leadership Training (2 days)To provide Collaboration Facilitation Leaders with knowledge, skills, activities and resources forImplementing Collaborative Practices within their communitiesCo-facilitating a 1 day training program within their communitiesBecoming Collaboration ChampionsAlberta Regional Consortia
6Purpose: Mobilization of Collaborative Practices Championship Development Training (1 day)To provide Community Collaboration Champions with the knowledge, skills, activities and resources forImplementing Collaborative Practices within their communitiesFacilitating school and/or agency based training with a focus on using the resources to promote the principles of collaborationAlberta Regional Consortia
7Purpose: Mobilization of Collaborative Practices School/agency Based FacilitationFor the Community Collaboration Champion to utilize the resources in a facilitated manner with school and agency based personnel such that it enhances collaborative practices and wrap around principlesFacilitating Collaboration sessions within their school, agency or program based one or more of the eleven Principles of CollaborationAlberta Regional Consortia
8Alberta Regional Consortia GOALSUnderstand what Collaborative Practices…based on wraparound principles is and what it is notDiscuss the importance and relevancy of collaborationPractice and creatively develop activities to illustrate concepts and principlesIntroductions:Alberta Regional Consortia
9Alberta Regional Consortia GOALS continuedEffectively utilize the excellent resources that have been developedClarify the next steps in championing a culture of collaborationIntroductions:Alberta Regional Consortia
10Alberta Regional Consortia ObjectivesParticipants will:Be provided with specific resources from which to utilize in the development of their one-day training program with their community membersBe provided with a variety of activities from which to choose to facilitate their training programLearn about the resources that have been developed – and how to utilize these to promote understanding of Collaborative practices and principlesAlberta Regional Consortia
11Alberta Regional Consortia Objectives continuedLearn about and utilize the ‘Focused Conversation Guide’ and have practice using the techniques during the review of videos representing the 11 Collaborative PrinciplesGain an appreciation of how to respond to constructive comments and criticism about the collaborative processAlberta Regional Consortia
12Agenda Welcome/Introductions Names, roles, expectationsCollaborative Practices…based on wraparound principlesBackgroundDefinedWhat it is and what it is notCompared to other modes of interactionBenefits
13Agenda continued Implementation of Collaborative Practices/Principles Utilization of Resources:Collaborative Conversations (Art of Focused Conversation)Video Series and principlesChallenges in CollaborationTop 10 reasons why not to collaborateHow not to be discouragedNext steps: Planning and Support
14Welcoming Expectations Everyone has wisdom We need everyone’s wisdom for the wisest result There are no wrong answers The whole is greater than the sum of it’s parts Everyone will hear others and be heard You can always change your mind
15Introductions Individual activity Look through pictures Select one that you feel represents you in your role regarding collaborationShare your view with the rest of the groupCan purchase pictures or cut out of magazines
16The Wrap Around Process In the Setting the Direction Framework (June 2009), the wraparound process is defined as a “philosophy of care that includes a definable planning process involving the student and family that results in comprehensive, coordinated supports and services to achieve improved learning outcomes and improved quality of life”.As part of Action on Inclusion, Alberta Education priorized the need for promotion, prevention and intervention strategies that demonstrate effectiveness in providing coordinated and integrated supports and services for children, youth and families.
17Alberta Regional Consortia What is Collaboration?ActivitySmall Group Discussion: What are key aspects to True Collaboration Include on Workbook and Flip ChartDiscuss what the key aspects are as derived from activity and knowledgeFacilotator write on flip chart and post – participants write in work bookAlberta Regional Consortia
18Collaborationis a process for setting collective priorities, and incorporating different perspectives. This is reflected in the way people commit to working together to meet their shared goals.allows for the blending of perspectives, expertise, resources and shared accountability and responsibility.
19Continuum Less Intense More Intense CompeteCo-existCommunicateCooperateCoordinateCollaborateIntegrationCompetition for students, resources, partners, public attention.No systematic connection between school authorities or the Ministry.Inter-district and Ministry information sharing about collaboration tools.As needed, often informal, interaction, on discrete activities.Organizations systematically adjust and align work with each other for greater outcomes; no joint planning.Longer term interaction based on shared mission, goals; shared decision-makers and resources.Fully integrated programs, planning, funding.Adapted from: Hoskins, L and Angelica, E Forming Alliance: Working Together to Achieve Mutual Goals. Wilder Foundation
20What Collaborative Practices is NOT? An initiative, pilot or prescribed programA mandated service delivery modelHigh fidelity wrap-around services (for individuals with severe behaviour challenges)An “add-on” to what you are already doingAlberta Regional Consortia
21The wisdom of the community always exceeds the knowledge of the experts Peter Kenyon
22Key CharacteristicsAlberta’s Approach to Collaborative Practices is about:Establishing a culture of collaborationSharing commitment and responsibilityBlending perspectives, resources and expertise
23Benefits of Collaboration FINISHED FILES ARE THE RESULT OF YEARS OF SCIENTIFIC STUDY COMBINED WITH THE EXPERIENCE OF YEARS In small groups identify how collaboration contributes to successful outcomes? (at the school, authority and/or community levels)ActivityHave participants indicate 1) if they can count to 10 2) know what the upper case F looks like 3) count the Fs in the above sentence 4) write their answer down on a piece of paper 5) respond with the number when called upBridge – when sometimes over look the strengths in a person and we sometimes miss out on benefits of processes such as collaboration. The task is to identify the benefits of collaboration. List these on flip chart and participants write in handbook.
24Old African ProverbBy doing it alone…. you can do it fast To do it well…. do it together
25Personal StoriesActivityThink about (and be prepared to share) a specific example where you and/or your school authority/agency/organization have demonstrated collaborative practices in action. “A shift from me to we”
26Benefits of Collaboration Research Study Increased knowledge and understanding of partner mandatesStrengthen relationships and ability to navigate within and between systems to find innovative solutionsEnhanced capacity to support student and/or familyImproved functioning across various environmentsImproved access to services and supports
27Using a Collaborative Approach Reduces gaps in and the overlap of servicesEnhances relationships among all members of the school and communityFocuses on the strengths of the child or youth, thus promoting optimism and motivationIncreases the community’s capacity to address the needs of children and youth
28Alberta Regional Consortia Supports and Strategies may look different in different parts of the province, depending on local contextSchool authorities, with their community partners, will be able to access a range of coordinated supports to meet the needs of students and their families.Students and their families will have the right supports at the right time at the right place.Alberta Regional Consortia
29From Research to Action Alberta’s Approach to Collaborative Practices
3011 wraparound principles CollaborationShared leadershipTeam basedSchool-community linkedPersistentFamily voice and choiceCulturally responsiveNatural supportsIndividualizedStrength basedData informedIntro to the video… 11 principles have been grouped into themes:Collaboration,Shared leadership,Family voice and choice andIndividualized.The 11 wraparound principles, that are foundational to Alberta’s Approach to Collaborative Practices are:CollaborationShared LeadershipTeam basedSchool-community linkedPersistentFamily voice andCulturally responsiveNatural supportsIndividualizedStrength basedData
3111 Principles of Collaboration and the Wrap Around Process ActivityIn small groups, review each of the Principles within a specific area (blue, green, orange) on the Booklet (Self reflective tool) and Provide a specific example to share with the larger group that illustrates that principleSeparate the participants into 3 groups, provide them with the Booklet with the definitions of each of the principles and then provide them with the instructions for the two tasks. After the time allotted have them return to the larger group and systematically share each of the examples that they have come up with.
32Supporting Materials Video Series - Introductory Video ActivityVideo Series - Introductory VideoIntroduction to the 11 wraparound principlesThe Alberta's Approach to Collaborative Practices... based on wraparound principles introductory video is a composite of the 11 principles of a wraparound approach that emerged from a literature review and comprehensive case studies in Alberta schools.Introductory Video (1) 00:06:00The Alberta’s Approach to Collaborative Practices – an introduction to the 11 wraparound principles provides a starting point for conversations related to local collaborative practices. It is recommended that the introductory video be viewed prior to viewing the individual video(s) that have been selected by the school or authority.This video was developed to:clearly articulate the foundational wraparound principles of Alberta's Approach to Collaborative Practices, begin to build a common understanding of the foundational principles, provide an opportunity for reflection on successes and challenges related to local supports and services for children, youth and their families, inspire and engage schools and community partners as they collaborate to address the needs of vulnerable students and their families within the context of their school and community, and build capacity for Collaborative Practices... based on wraparound principles between schools and their community partner
33Alberta Regional Consortia Supporting MaterialsVideo Series - Introductory VideoIntroduction to the 11 wraparound principlesOr just Google: Alberta education - collaborativeThe Alberta's Approach to Collaborative Practices... based on wraparound principles introductory video is a composite of the 11 principles of a wraparound approach that emerged from a literature review and comprehensive case studies in Alberta schools.Introductory Video (1) 00:06:00The Alberta’s Approach to Collaborative Practices – an introduction to the 11 wraparound principles provides a starting point for conversations related to local collaborative practices. It is recommended that the introductory video be viewed prior to viewing the individual video(s) that have been selected by the school or authority.This video was developed to:clearly articulate the foundational wraparound principles of Alberta's Approach to Collaborative Practices, begin to build a common understanding of the foundational principles, provide an opportunity for reflection on successes and challenges related to local supports and services for children, youth and their families, inspire and engage schools and community partners as they collaborate to address the needs of vulnerable students and their families within the context of their school and community, and build capacity for Collaborative Practices... based on wraparound principles between schools and their community partnerAlberta Regional Consortia
34Video Series Purpose The Videos Are intended to be used as starting points for discussion about collaborative practices based on wrap around principlesUse wordless stories to represent successes and challenges associated with each wrap around principle
35Video Series Scope The Videos Some scenes in the videos are of a sensitive nature and may evoke strong emotional responses from some viewers.The videos are meant as examples and do not address all aspects of the very complex challenges faced by children, youth and their familiesNote to presenters – Given the potentially very emotional (and for some individuals – personal) nature of the videos it is important to be very sensitive and aware of the reactions of the participants. In addition to preparing the participants to the potential for emotional reactivity to the videos ensure that there is time to debrief as a group following the video as well as, if necessary, debriefing on a more private interpersonal basis.
36Video Series Variation The videos are not presented in order of prioritySchools and their partners are NOT expected to reflect on all eleven principles during a given time periodThe video to view and discuss should be selected based on local interests and needs
37The VideosThe videos are NOT in order of priority and schools and their partners are NOT expected to reflect on all 11 principles during a given time period.Prioritization and selection of a principle for discussion are based on local needs.Child, youth and family situations requiring integrated supports and services based on wraparound principles extend far beyond the examples portrayed in these videos.These examples are for discussion purposes only.
38Supporting Materials Collaborative Conversation Guide Video series - Introductory VideoWraparound principles videos (11)Collaborative Conversation GuideThis guide is the companion piece to the videos and is provided to assist leaders guide staff as they:Examine, reflect, discuss local collaborative practices and how the principles of a wraparound approach can be embedded in the foundation of those activities,Celebrate the local collaborative practices that already exists,Reinforce the value of building a foundation for collaboration based on wraparound principles that supports local children, youth and their families, andDetermine the local call for action and commit to next steps to improve success for children, youth and families.**This document is marked as a working copy and is intended to be: added to, revised to meet the local context and updated as new information is developed.
39Guiding Collaborative Conversations TechniquesThe Art of Focused ConversationWorld CaféVisual ExplorerWithin the Conversation Guide 3 techniques are provided as examples of ways to facilitate conversations. Website information is provided for more detailed information on each of these. The conversation guide presents the Art of Focused Conversation in detail for each of the videos.
40The Art of Focused Conversation Levels of Thinking Objective questions: dealing with data and sensory information Reflective questions: related to personal reactions and associations Interpretive questions: about meaning, significance and implications Decisional questions: concerned with resolutionExamples:Objective – What did you see happening?Reflective – what emotions did the video elicit?, What did this remind us of?Interpretive – What does this situation tell us about what we are doing now?Decisional – What could we be doing differently now?
41Collaborative Conversation Tools (for each of the principles) Facilitator Instructions: a step-by-step guide for group leaders that includes tips and instructions for guiding conversations (pg.9) Participant Handout: used to prepare the participants for the conversations (pg. 11) Focused Conversation Questions: to be used to guide the conversation by the facilitator (not to be handed out to participants) (pg. 12) Call to Action Worksheet: used to capture the participants plans for applying the collaborative practices (pg.13)These tools are intended as guides and templates and can be modified based on the needs of the school and its community partners
42Collaboration Video Large group activity Review video together Utilize the Art of Focused ConversationWork through Call to Action WorksheetChoice – do on a personal basis or on a systemic basisDiscuss as a groupWhat worked well with the process, what could have been done differently to enhance the process
43Video Review Small Group of Principles Break into small groups (e.g. 4 people per group) Choose 2 videos/principles to review With in each group choose two facilitators to use the Conversation Guide to address the video/principle 5 minutes to set up, 5 minutes to review video 20 minutes to use conversation guideActivity
44Video Review TipsKeep the focus on this as an example of the principle - if people comment that it does not apply then discuss an example that does applyDo Not over analyze the video – stay focused on principleThere are no right or wrong answers – be creative in thinking outside of the box to answer the questionsReplay the video to answer some of the questions
45Video Review Final Group debriefing ActivityVideo Review Final Group debriefingReview final videosComments, thoughts and questions aboutProcessResources: Videos, Conversation Guide
46Supporting Materials Booklet Video series - Introductory Video Wraparound principles videos (11)Collaborative Conversations GuideBookletDRAFTPurpose of the booklet: To provide a single overview document of the 11 wraparound principles that are foundational to Alberta’s approach to collaborative practices and links to additional information available on the web pages.The booklet is:a standalone piece that will be available on the Internet and used as a giveaway in meetings, conventions or other events.a companion piece to the Collaborative Practices placemat for use in professional development workshops and information sessions.
47Supporting Materials Placemat Video series - Introductory Video Wraparound principles videos (11)Collaborative Conversations GuideBookletPlacematPurpose of the placmat: To provide an online document that can be downloaded and used to guide conversations related to the 11 wraparound principles foundational to Alberta’s approach to collaborative practices.The placemat provides a brief description and graphic to represent Collaborative Practices… based on wraparound principles, and space for personal reflection.The placemat may be used as a companion piece to the Booklet.
48Supporting Materials Poster Video series - Introductory Video Wraparound principles videos (11)Collaborative Conversations GuideBookletPlacematPosterPurpose of the poster: To provide a document that can be downloaded and posted as a reminder of the 11 wraparound principles foundational to Alberta’s approach to collaborative practices.The poster provides a brief description and graphic to represent Collaborative Practices… based on wraparound principles, as well as a brief description of the principles.
49Supporting Materials Self reflective bookmark Video series - Introductory VideoWraparound principles videos (11)Collaborative Conversations GuideBookletPlacematPosterSelf reflective bookmarkPurpose of the self reflective bookmark: To provide individuals with a tool that allows them to take a step back and reflect on how they are modeling wraparound principles in their own work.The bookmark provides a brief description of the elements of the wraparound principles. A school version is also available and may be used as part of local professional development activities.
50“collaboration doesn’t just happen; it is deliberate” Joe Pascarelli Will vs Skill
51Collaboration David Letterman's Top Ten List Tuesday, September 2, 2003 Top Ten Things You Don't Want To Hear From Your Teacher On The First Day Of School10."Your grade will be determined by how well you wash my car"9."Parent-teacher conferences at 3:00pm; if your mom's hot, it's dinner and drinks"
528."If my methods seem unconventional, it's because I forged my teaching credentials at Kinko's" 7."I'm not good with names, so I'm going to call all of you 'Skippy'" 6."Is it just me, or is chalk delicious?" 5."Study, don't study -- honestly, I only care about tonight's Lotto numbers"4."I'm just a substitute -- your teacher is being detained at Camp X-Ray" 3."Screw math -- just cheat off the exchange student" 2."Hey everybody! Looks like we got a bed-wetter!" 1."I was George W. Bush's English teacher"
53Collaboration: Top 10 Reasons Why not to Break into two groups Challenge - which group can come up with the most (up to 10) reasons for why Collaboration will not work.Activity
54Challenges to Collaboration and Wrap Around Research Study:Clarity and uniformity in the definition of wrap around (and collaboration)Articulation of clearly defined goalsPolicies, organizational culture and funding structuresDeficit-based approach
55Challenges to Collaboration and Wrap Around Literature review:Fragmented services and concerns about duplication of servicesFailure to engage children, youth and families as active partners in the process, decreasing commitment and relevance to themApproaches or mental models that view partnering as taking away from the real work
56Challenges: A Response How Not To Be Discouraged Respond to the challenges- what to say and doIn small groups – reporting back to the larger groupEach of small groups addressing 5 challenges of their choiceActivity
57Collaboration and Wrap Around Success Is more likely when there:Are shared beliefs and valuesIs commitment to the child/youth and familyIs support from leaders within partnering organizationsIs a balance between tangible resources such as time, space personnel0 and intangible resources (such as time and commitment).Is/are individuals with attitude and skills to Champion Collaboration
58Collaboration and Wrap Around Success Is more likely when there:Are individuals with attitude and skills to Champion Collaboration
59Next StepsStage 1: Development of materials and resources Stage 2: Awareness sharing of resources Stage 3: Facilitation Leadership Development Stage 4: Community Collaboration Champion Development
60Stage 5: School/Community Collaboration Meeting Collaboration Champions will:Utilize resources and skills during meetings to foster a culture of collaborationThis may include for example setting up specific meeting where each of the Principles are discussed, possibly including the utilization of the videosReport back to the Facilitation Leaders on the utilization of the techniques
61Next Steps: Further Learning Opportunities Next Sessions for Facilitator Leadership Collaboration Development:Calgary October 3Grand Prairie October 11 & 12Lethbridge October 17St. Paul October 24 & 25Red Deer October 27 & 28Edmonton Nov 1
62Next Steps: Further Learning Opportunities Other possibilities for Facilitator Leadership in Collaboration development:for regions outside of those indicatedSpecifically designed for other groups or organizationsContact Dwaine Souveny
63Next Steps: Further Learning Opportunities The Art of Focused ConversationGroup Facilitation Skills (2 day session)Toronto November 17-18Vancouver November 15-16Solution Enhanced CoachingFoundations of Coaching (2 day)Canmore Oct 14 & 15 Contact Dwaine Souveny
64Individual Goals and Process Call to Action:What is your personal goaland what are your plans for successful completionHelp Alberta Education to celebrate success by collecting data (pg 15)Alberta Regional Consortia
65Alone we can do so little …together we can do so much Helen KellerAlberta Regional Consortia