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Collaboration Champions One – Day Workshop by Dwaine M. Souveny Alberta Regional Consortia.

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Presentation on theme: "Collaboration Champions One – Day Workshop by Dwaine M. Souveny Alberta Regional Consortia."— Presentation transcript:

1 Collaboration Champions One – Day Workshop by Dwaine M. Souveny Alberta Regional Consortia

2 "Coming together is a beginning, keeping together is progress, and working together is success." - Henry Ford-

3 People talk collaboration They emphasize the importance of it Yet when it comes to walking the talk Do we really embrace it? What does Collaboration TRULY mean? What is collaboration – what is not collaboration? What are the principles of effective collaboration? How do we DO collaboration – is it a matter of will or skill?

4 Purpose: Mobilization of Collaborative Practices Levels of Mobilization Facilitator Leadership Training (2 days) Facilitator Leadership Training (2 days) Championship Development Training (1 day) Championship Development Training (1 day) School/agency based training (1 – 11 approximately 1 hour sessions based on each of principles) School/agency based training (1 – 11 approximately 1 hour sessions based on each of principles) Alberta Regional Consortia

5 Purpose: Mobilization of Collaborative Practices Facilitator Leadership Training (2 days) To provide Collaboration Facilitation Leaders with knowledge, skills, activities and resources for Implementing Collaborative Practices within their communities Implementing Collaborative Practices within their communities Co-facilitating a 1 day training program within their communities Co-facilitating a 1 day training program within their communities Becoming Collaboration Champions Becoming Collaboration Champions Alberta Regional Consortia

6 Purpose: Mobilization of Collaborative Practices Championship Development Training (1 day) To provide Community Collaboration Champions with the knowledge, skills, activities and resources for Implementing Collaborative Practices within their communities Implementing Collaborative Practices within their communities Facilitating school and/or agency based training with a focus on using the resources to promote the principles of collaboration Facilitating school and/or agency based training with a focus on using the resources to promote the principles of collaboration Alberta Regional Consortia

7 Purpose: Mobilization of Collaborative Practices School/agency Based Facilitation For the Community Collaboration Champion to utilize the resources in a facilitated manner with school and agency based personnel such that it enhances collaborative practices and wrap around principles Facilitating Collaboration sessions within their school, agency or program based one or more of the eleven Principles of Collaboration Facilitating Collaboration sessions within their school, agency or program based one or more of the eleven Principles of Collaboration Alberta Regional Consortia

8 GOALS Understand what Collaborative Practices…based on wraparound principles is and what it is not Understand what Collaborative Practices…based on wraparound principles is and what it is not Discuss the importance and relevancy of collaboration Discuss the importance and relevancy of collaboration Practice and creatively develop activities to illustrate concepts and principles Practice and creatively develop activities to illustrate concepts and principles Alberta Regional Consortia

9 GOALS continued Effectively utilize the excellent resources that have been developed Effectively utilize the excellent resources that have been developed Clarify the next steps in championing a culture of collaboration Clarify the next steps in championing a culture of collaboration Alberta Regional Consortia

10 Objectives Participants will: Be provided with specific resources from which to utilize in the development of their one-day training program with their community membersBe provided with specific resources from which to utilize in the development of their one-day training program with their community members Be provided with a variety of activities from which to choose to facilitate their training programBe provided with a variety of activities from which to choose to facilitate their training program Learn about the resources that have been developed – and how to utilize these to promote understanding of Collaborative practices and principlesLearn about the resources that have been developed – and how to utilize these to promote understanding of Collaborative practices and principles Alberta Regional Consortia

11 Objectives continued Learn about and utilize the Focused Conversation Guide and have practice using the techniques during the review of videos representing the 11 Collaborative PrinciplesLearn about and utilize the Focused Conversation Guide and have practice using the techniques during the review of videos representing the 11 Collaborative Principles Gain an appreciation of how to respond to constructive comments and criticism about the collaborative processGain an appreciation of how to respond to constructive comments and criticism about the collaborative process Alberta Regional Consortia

12 Agenda Welcome/Introductions Welcome/Introductions Names, roles, expectations Names, roles, expectations Collaborative Practices… based on wraparound principles Collaborative Practices… based on wraparound principles Background Background Defined Defined What it is and what it is not What it is and what it is not Compared to other modes of interaction Compared to other modes of interaction Benefits Benefits

13 Agenda continued Implementation of Collaborative Practices/Principles Implementation of Collaborative Practices/Principles Utilization of Resources: Utilization of Resources: Collaborative Conversations (Art of Focused Conversation) Collaborative Conversations (Art of Focused Conversation) Video Series and principles Video Series and principles Challenges in Collaboration Challenges in Collaboration Top 10 reasons why not to collaborate Top 10 reasons why not to collaborate How not to be discouraged How not to be discouraged Next steps: Planning and Support Next steps: Planning and Support

14 Welcoming Expectations Everyone has wisdom We need everyones wisdom for the wisest result There are no wrong answers The whole is greater than the sum of its parts Everyone will hear others and be heard You can always change your mind

15 Introductions Individual activity Look through picturesLook through pictures Select one that you feel represents you in your role regarding collaborationSelect one that you feel represents you in your role regarding collaboration Share your view with the rest of the groupShare your view with the rest of the group Activity

16 The Wrap Around Process In the Setting the Direction Framework (June 2009), the wraparound process is defined as a philosophy of care that includes a definable planning process involving the student and family that results in comprehensive, coordinated supports and services to achieve improved learning outcomes and improved quality of life.Setting the Direction Framework (June 2009)

17 What is Collaboration? Small Group Discussion: What are key aspects to True Collaboration Include on Workbook and Flip Chart Activity Alberta Regional Consortia

18 Collaboration is a process for setting collective priorities, and incorporating different perspectives. This is reflected in the way people commit to working together to meet their shared goals.is a process for setting collective priorities, and incorporating different perspectives. This is reflected in the way people commit to working together to meet their shared goals. allows for the blending of perspectives, expertise, resources and shared accountability and responsibility.allows for the blending of perspectives, expertise, resources and shared accountability and responsibility.

19 Continuum Less IntenseMore Intense CompeteCo-existCommunicateCooperateCoordinateCollaborateIntegration Competition for students, resources, partners, public attention. No systematic connection between school authorities or the Ministry. Inter-district and Ministry information sharing about collaboration tools. As needed, often informal, interaction, on discrete activities. Organizations systematically adjust and align work with each other for greater outcomes; no joint planning. Longer term interaction based on shared mission, goals; shared decision- makers and resources. Fully integrated programs, planning, funding. Adapted from: Hoskins, L and Angelica, E Forming Alliance: Working Together to Achieve Mutual Goals. Wilder Foundation

20 What Collaborative Practices is NOT? An initiative, pilot or prescribed programAn initiative, pilot or prescribed program A mandated service delivery modelA mandated service delivery model High fidelity wrap-around services (for individuals with severe behaviour challenges)High fidelity wrap-around services (for individuals with severe behaviour challenges) An add-on to what you are already doingAn add-on to what you are already doing Alberta Regional Consortia

21 The wisdom of the community always exceeds the knowledge of the experts Peter Kenyon

22 Key Characteristics Albertas Approach to Collaborative Practices is about: Establishing a culture of collaboration Establishing a culture of collaboration Sharing commitment and responsibility Sharing commitment and responsibility Blending perspectives, resources and expertise Blending perspectives, resources and expertise

23 Benefits of Collaboration FINISHED FILES ARE THE RESULT OF YEARS OF SCIENTIFIC STUDY COMBINED WITH THE EXPERIENCE OF YEARS In small groups identify how collaboration contributes to successful outcomes? (at the school, authority and/or community levels) Activity

24 Old African Proverb By doing it alone…. you can do it fast To do it well…. do it together

25 Personal Stories Think about (and be prepared to share) a specific example where you and/or your school authority/agency/organization have demonstrated collaborative practices in action. A shift from me to we Activity

26 Benefits of Collaboration Research Study Increased knowledge and understanding of partner mandatesIncreased knowledge and understanding of partner mandates Strengthen relationships and ability to navigate within and between systems to find innovative solutionsStrengthen relationships and ability to navigate within and between systems to find innovative solutions Enhanced capacity to support student and/or familyEnhanced capacity to support student and/or family Improved functioning across various environmentsImproved functioning across various environments Improved access to services and supportsImproved access to services and supports

27 Using a Collaborative Approach Reduces gaps in and the overlap of services Reduces gaps in and the overlap of services Enhances relationships among all members of the school and community Enhances relationships among all members of the school and community Focuses on the strengths of the child or youth, thus promoting optimism and motivation Focuses on the strengths of the child or youth, thus promoting optimism and motivation Increases the communitys capacity to address the needs of children and youth Increases the communitys capacity to address the needs of children and youth

28 Supports and Strategies may look different in different parts of the province, depending on local context School authorities, with their community partners, will be able to access a range of coordinated supports to meet the needs of students and their families. Students and their families will have the right supports at the right time at the right place. Alberta Regional Consortia

29 From Research to Action Albertas Approach to Collaborative Practices

30 11 wraparound principles Collaboration Collaboration Shared leadership Shared leadership Team based Team based School- community linked School- community linked Persistent Persistent Family voice and choice Culturally responsive Natural supports Individualized Strength based Data informed

31 11 Principles of Collaboration and the Wrap Around Process In small groups, review each of the Principles within a specific area (blue, green, orange) on the Booklet (Self reflective tool) and Provide a specific example to share with the larger group that illustrates that principle Activity

32 Supporting Materials Video Series - Introductory Video Introduction to the 11 wraparound principles Introduction to the 11 wraparound principles projects/collaborative-practices Activity

33 Supporting Materials Video Series - Introductory Video Introduction to the 11 wraparound principles Introduction to the 11 wraparound principles Or just Google: Alberta education - collaborative Alberta Regional Consortia

34 Video Series Purpose The Videos Are intended to be used as starting points for discussion about collaborative practices based on wrap around principlesAre intended to be used as starting points for discussion about collaborative practices based on wrap around principles Use wordless stories to represent successes and challenges associated with each wrap around principleUse wordless stories to represent successes and challenges associated with each wrap around principle

35 Video Series Scope The Videos Some scenes in the videos are of a sensitive nature and may evoke strong emotional responses from some viewers.Some scenes in the videos are of a sensitive nature and may evoke strong emotional responses from some viewers. The videos are meant as examples and do not address all aspects of the very complex challenges faced by children, youth and their familiesThe videos are meant as examples and do not address all aspects of the very complex challenges faced by children, youth and their families

36 Video Series Variation The videos are not presented in order of priorityThe videos are not presented in order of priority Schools and their partners are NOT expected to reflect on all eleven principles during a given time periodSchools and their partners are NOT expected to reflect on all eleven principles during a given time period The video to view and discuss should be selected based on local interests and needsThe video to view and discuss should be selected based on local interests and needs

37 The Videos

38 Supporting Materials Video series - Introductory VideoVideo series - Introductory Video Wraparound principles videos (11)Wraparound principles videos (11) Collaborative Conversation GuideCollaborative Conversation Guide

39 Guiding Collaborative Conversations Techniques The Art of Focused Conversation The Art of Focused Conversation World Café Visual Explorer guide.html

40 The Art of Focused Conversation Levels of Thinking Objective questions: dealing with data and sensory information Reflective questions: related to personal reactions and associations Interpretive questions: about meaning, significance and implications Decisional questions: concerned with resolution

41 Collaborative Conversation Tools (for each of the principles) Facilitator Instructions: a step-by-step guide for group leaders that includes tips and instructions for guiding conversations (pg.9) Participant Handout: used to prepare the participants for the conversations (pg. 11) Focused Conversation Questions: to be used to guide the conversation by the facilitator (not to be handed out to participants) (pg. 12) Call to Action Worksheet: used to capture the participants plans for applying the collaborative practices (pg.13)

42 Collaboration Video Large group activity Review video togetherReview video together Utilize the Art of Focused ConversationUtilize the Art of Focused Conversation Work through Call to Action WorksheetWork through Call to Action Worksheet Choice – do on a personal basis or on a systemic basis Discuss as a group Discuss as a group What worked well with the process, what could have been done differently to enhance the process What worked well with the process, what could have been done differently to enhance the process Activity

43 Video Review Small Group of Principles Break into small groups (e.g. 4 people per group) Choose 2 videos/principles to review With in each group choose two facilitators to use the Conversation Guide to address the video/principle 5 minutes to set up, 5 minutes to review video 20 minutes to use conversation guide Activity

44 Video Review Tips Keep the focus on this as an example of the principle - if people comment that it does not apply then discuss an example that does apply Keep the focus on this as an example of the principle - if people comment that it does not apply then discuss an example that does apply Do Not over analyze the video – stay focused on principle Do Not over analyze the video – stay focused on principle There are no right or wrong answers – be creative in thinking outside of the box to answer the questions There are no right or wrong answers – be creative in thinking outside of the box to answer the questions Replay the video to answer some of the questions Replay the video to answer some of the questions

45 Video Review Final Group debriefing Review final videos Review final videos Comments, thoughts and questions about Comments, thoughts and questions about Process Process Resources: Videos, Conversation Guide Resources: Videos, Conversation Guide Activity

46 Supporting Materials Video series - Introductory VideoVideo series - Introductory Video Wraparound principles videos (11)Wraparound principles videos (11) Collaborative Conversations GuideCollaborative Conversations Guide BookletBooklet DRAFT

47 Supporting Materials Video series - Introductory VideoVideo series - Introductory Video Wraparound principles videos (11)Wraparound principles videos (11) Collaborative Conversations GuideCollaborative Conversations Guide BookletBooklet PlacematPlacemat

48 Supporting Materials Video series - Introductory VideoVideo series - Introductory Video Wraparound principles videos (11)Wraparound principles videos (11) Collaborative Conversations GuideCollaborative Conversations Guide BookletBooklet PlacematPlacemat PosterPoster

49 Supporting Materials Video series - Introductory VideoVideo series - Introductory Video Wraparound principles videos (11)Wraparound principles videos (11) Collaborative Conversations GuideCollaborative Conversations Guide BookletBooklet PlacematPlacemat PosterPoster Self reflective bookmarkSelf reflective bookmark

50 collaboration doesnt just happen; it is deliberate Joe Pascarelli Will vs Skill

51 Collaboration David Letterman's Top Ten List Tuesday, September 2, 2003 Tuesday, September 2, 2003 Top Ten Things You Don't Want To Hear From Your Teacher On The First Day Of School 10."Your grade will be determined by how well you wash my car"10."Your grade will be determined by how well you wash my car" 9."Parent-teacher conferences at 3:00pm; if your mom's hot, it's dinner and drinks"9."Parent-teacher conferences at 3:00pm; if your mom's hot, it's dinner and drinks"

52 8."If my methods seem unconventional, it's because I forged my teaching credentials at Kinko's"8."If my methods seem unconventional, it's because I forged my teaching credentials at Kinko's" 7."I'm not good with names, so I'm going to call all of you 'Skippy'" 6."Is it just me, or is chalk delicious?" 5."Study, don't study -- honestly, I only care about tonight's Lotto numbers"7."I'm not good with names, so I'm going to call all of you 'Skippy'" 6."Is it just me, or is chalk delicious?" 5."Study, don't study -- honestly, I only care about tonight's Lotto numbers" 4."I'm just a substitute -- your teacher is being detained at Camp X-Ray" 3."Screw math -- just cheat off the exchange student" 2."Hey everybody! Looks like we got a bed-wetter!" 1."I was George W. Bush's English teacher"4."I'm just a substitute -- your teacher is being detained at Camp X-Ray" 3."Screw math -- just cheat off the exchange student" 2."Hey everybody! Looks like we got a bed-wetter!" 1."I was George W. Bush's English teacher"

53 Collaboration: Top 10 Reasons Why not to Break into two groups Challenge - which group can come up with the most (up to 10) reasons for why Collaboration will not work. Activity

54 Challenges to Collaboration and Wrap Around Research Study: Clarity and uniformity in the definition of wrap around (and collaboration)Clarity and uniformity in the definition of wrap around (and collaboration) Articulation of clearly defined goalsArticulation of clearly defined goals Policies, organizational culture and funding structuresPolicies, organizational culture and funding structures Deficit-based approachDeficit-based approach

55 Challenges to Collaboration and Wrap Around Literature review: Fragmented services and concerns about duplication of servicesFragmented services and concerns about duplication of services Failure to engage children, youth and families as active partners in the process, decreasing commitment and relevance to themFailure to engage children, youth and families as active partners in the process, decreasing commitment and relevance to them Approaches or mental models that view partnering as taking away from the real workApproaches or mental models that view partnering as taking away from the real work

56 Challenges: A Response How Not To Be Discouraged Respond to the challenges- what to say and do In small groups – reporting back to the larger groupIn small groups – reporting back to the larger group Each of small groups addressing 5 challenges of their choiceEach of small groups addressing 5 challenges of their choice Activity

57 Collaboration and Wrap Around Success Is more likely when there: Are shared beliefs and valuesAre shared beliefs and values Is commitment to the child/youth and familyIs commitment to the child/youth and family Is support from leaders within partnering organizationsIs support from leaders within partnering organizations Is a balance between tangible resources such as time, space personnel0 and intangible resources (such as time and commitment).Is a balance between tangible resources such as time, space personnel0 and intangible resources (such as time and commitment). Is/are individuals with attitude and skills to Champion CollaborationIs/are individuals with attitude and skills to Champion Collaboration

58 Collaboration and Wrap Around Success Is more likely when there: Are individuals with attitude and skills to Champion Collaboration

59 Next Steps Stage 1: Development of materials and resources Stage 2: Awareness sharing of resources Stage 3: Facilitation Leadership Development Stage 4: Community Collaboration Champion Development

60 Stage 5: School/Community Collaboration Meeting Collaboration Champions will: Utilize resources and skills during meetings to foster a culture of collaboration This may include for example setting up specific meeting where each of the Principles are discussed, possibly including the utilization of the videos Report back to the Facilitation Leaders on the utilization of the techniques

61 Next Steps: Further Learning Opportunities Next Sessions for Facilitator Leadership Collaboration Development:Next Sessions for Facilitator Leadership Collaboration Development: Calgary October 3 Calgary October 3 Grand Prairie October 11 & 12 Grand Prairie October 11 & 12 Lethbridge October 17 Lethbridge October 17 St. Paul October 24 & 25 St. Paul October 24 & 25 Red Deer October 27 & 28 Red Deer October 27 & 28 Edmonton Nov 1 Edmonton Nov 1

62 Next Steps: Further Learning Opportunities Other possibilities for Facilitator Leadership in Collaboration development:Other possibilities for Facilitator Leadership in Collaboration development: for regions outside of those indicated for regions outside of those indicated Specifically designed for other groups or organizations Specifically designed for other groups or organizations Contact Dwaine Souveny

63 Next Steps: Further Learning Opportunities The Art of Focused Conversation The Art of Focused Conversation Group Facilitation Skills (2 day session) Toronto November Vancouver November Solution Enhanced CoachingSolution Enhanced Coaching Foundations of Coaching (2 day) Canmore Oct 14 & 15 Contact Dwaine Souveny

64 Individual Goals and Process Call to Action : What is your personal goal and what are your plans for successful completion Help Alberta Education to celebrate success by collecting data (pg 15) Alberta Regional Consortia

65 Alone we can do so little …together we can do so much Helen Keller Alberta Regional Consortia


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