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Collaboration Champions

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Presentation on theme: "Collaboration Champions"— Presentation transcript:

1 Collaboration Champions
One – Day Workshop by Dwaine M. Souveny Alberta Regional Consortia

2 "Coming together is a beginning,
keeping together is progress, and working together is success." - Henry Ford-

3 People talk collaboration
They emphasize the importance of it Yet when it comes to walking the talk Do we really embrace it? What does Collaboration TRULY mean? What is collaboration – what is not collaboration? What are the principles of effective collaboration? How do we DO collaboration – is it a matter of will or skill?

4 Purpose: Mobilization of Collaborative Practices
Levels of Mobilization Facilitator Leadership Training (2 days) Championship Development Training (1 day) School/agency based training (1 – 11 approximately 1 hour sessions based on each of principles) Alberta Regional Consortia

5 Purpose: Mobilization of Collaborative Practices
Facilitator Leadership Training (2 days) To provide Collaboration Facilitation Leaders with knowledge, skills, activities and resources for Implementing Collaborative Practices within their communities Co-facilitating a 1 day training program within their communities Becoming Collaboration Champions Alberta Regional Consortia

6 Purpose: Mobilization of Collaborative Practices
Championship Development Training (1 day) To provide Community Collaboration Champions with the knowledge, skills, activities and resources for Implementing Collaborative Practices within their communities Facilitating school and/or agency based training with a focus on using the resources to promote the principles of collaboration Alberta Regional Consortia

7 Purpose: Mobilization of Collaborative Practices
School/agency Based Facilitation For the Community Collaboration Champion to utilize the resources in a facilitated manner with school and agency based personnel such that it enhances collaborative practices and wrap around principles Facilitating Collaboration sessions within their school, agency or program based one or more of the eleven Principles of Collaboration Alberta Regional Consortia

8 Alberta Regional Consortia
GOALS Understand what Collaborative Practices…based on wraparound principles is and what it is not Discuss the importance and relevancy of collaboration Practice and creatively develop activities to illustrate concepts and principles Introductions: Alberta Regional Consortia

9 Alberta Regional Consortia
GOALS continued Effectively utilize the excellent resources that have been developed Clarify the next steps in championing a culture of collaboration Introductions: Alberta Regional Consortia

10 Alberta Regional Consortia
Objectives Participants will: Be provided with specific resources from which to utilize in the development of their one-day training program with their community members Be provided with a variety of activities from which to choose to facilitate their training program Learn about the resources that have been developed – and how to utilize these to promote understanding of Collaborative practices and principles Alberta Regional Consortia

11 Alberta Regional Consortia
Objectives continued Learn about and utilize the ‘Focused Conversation Guide’ and have practice using the techniques during the review of videos representing the 11 Collaborative Principles Gain an appreciation of how to respond to constructive comments and criticism about the collaborative process Alberta Regional Consortia

12 Agenda Welcome/Introductions
Names, roles, expectations Collaborative Practices…based on wraparound principles Background Defined What it is and what it is not Compared to other modes of interaction Benefits

13 Agenda continued Implementation of Collaborative Practices/Principles
Utilization of Resources: Collaborative Conversations (Art of Focused Conversation) Video Series and principles Challenges in Collaboration Top 10 reasons why not to collaborate How not to be discouraged Next steps: Planning and Support

14 Welcoming Expectations
Everyone has wisdom We need everyone’s wisdom for the wisest result There are no wrong answers The whole is greater than the sum of it’s parts Everyone will hear others and be heard You can always change your mind

15 Introductions Individual activity Look through pictures
Select one that you feel represents you in your role regarding collaboration Share your view with the rest of the group Can purchase pictures or cut out of magazines

16 The Wrap Around Process
In the Setting the Direction Framework (June 2009), the wraparound process is defined as a “philosophy of care that includes a definable planning process involving the student and family that results in comprehensive, coordinated supports and services to achieve improved learning outcomes and improved quality of life”. As part of Action on Inclusion, Alberta Education priorized the need for promotion, prevention and intervention strategies that demonstrate effectiveness in providing coordinated and integrated supports and services for children, youth and families.

17 Alberta Regional Consortia
What is Collaboration? Activity Small Group Discussion: What are key aspects to True Collaboration Include on Workbook and Flip Chart Discuss what the key aspects are as derived from activity and knowledge Facilotator write on flip chart and post – participants write in work book Alberta Regional Consortia

18 Collaboration is a process for setting collective priorities, and incorporating different perspectives. This is reflected in the way people commit to working together to meet their shared goals. allows for the blending of perspectives, expertise, resources and shared accountability and responsibility.

19 Continuum Less Intense More Intense
Compete Co-exist Communicate Cooperate Coordinate Collaborate Integration Competition for students, resources, partners, public attention. No systematic connection between school authorities or the Ministry. Inter-district and Ministry information sharing about collaboration tools. As needed, often informal, interaction, on discrete activities. Organizations systematically adjust and align work with each other for greater outcomes; no joint planning. Longer term interaction based on shared mission, goals; shared decision-makers and resources. Fully integrated programs, planning, funding. Adapted from: Hoskins, L and Angelica, E Forming Alliance: Working Together to Achieve Mutual Goals. Wilder Foundation

20 What Collaborative Practices is NOT?
An initiative, pilot or prescribed program A mandated service delivery model High fidelity wrap-around services (for individuals with severe behaviour challenges) An “add-on” to what you are already doing Alberta Regional Consortia

21 The wisdom of the community always exceeds the knowledge of the experts Peter Kenyon

22 Key Characteristics Alberta’s Approach to Collaborative Practices is about: Establishing a culture of collaboration Sharing commitment and responsibility Blending perspectives, resources and expertise

23 Benefits of Collaboration
FINISHED FILES ARE THE RESULT OF YEARS OF SCIENTIFIC STUDY COMBINED WITH THE EXPERIENCE OF YEARS In small groups identify how collaboration contributes to successful outcomes? (at the school, authority and/or community levels) Activity Have participants indicate 1) if they can count to 10 2) know what the upper case F looks like 3) count the Fs in the above sentence 4) write their answer down on a piece of paper 5) respond with the number when called up Bridge – when sometimes over look the strengths in a person and we sometimes miss out on benefits of processes such as collaboration. The task is to identify the benefits of collaboration. List these on flip chart and participants write in handbook.

24 Old African Proverb By doing it alone…. you can do it fast To do it well…. do it together

25 Personal Stories Activity Think about (and be prepared to share) a specific example where you and/or your school authority/agency/organization have demonstrated collaborative practices in action. “A shift from me to we”

26 Benefits of Collaboration Research Study
Increased knowledge and understanding of partner mandates Strengthen relationships and ability to navigate within and between systems to find innovative solutions Enhanced capacity to support student and/or family Improved functioning across various environments Improved access to services and supports

27 Using a Collaborative Approach
Reduces gaps in and the overlap of services Enhances relationships among all members of the school and community Focuses on the strengths of the child or youth, thus promoting optimism and motivation Increases the community’s capacity to address the needs of children and youth

28 Alberta Regional Consortia
Supports and Strategies may look different in different parts of the province, depending on local context School authorities, with their community partners, will be able to access a range of coordinated supports to meet the needs of students and their families. Students and their families will have the right supports at the right time at the right place. Alberta Regional Consortia

29 From Research to Action
Alberta’s Approach to Collaborative Practices

30 11 wraparound principles
Collaboration Shared leadership Team based School-community linked Persistent Family voice and choice Culturally responsive Natural supports Individualized Strength based Data informed Intro to the video… 11 principles have been grouped into themes: Collaboration, Shared leadership, Family voice and choice and Individualized. The 11 wraparound principles, that are foundational to Alberta’s Approach to Collaborative Practices are: Collaboration Shared Leadership Team based School-community linked Persistent Family voice and Culturally responsive Natural supports Individualized Strength based Data

31 11 Principles of Collaboration and the Wrap Around Process
Activity In small groups, review each of the Principles within a specific area (blue, green, orange) on the Booklet (Self reflective tool) and Provide a specific example to share with the larger group that illustrates that principle Separate the participants into 3 groups, provide them with the Booklet with the definitions of each of the principles and then provide them with the instructions for the two tasks. After the time allotted have them return to the larger group and systematically share each of the examples that they have come up with.

32 Supporting Materials Video Series - Introductory Video
Activity Video Series - Introductory Video Introduction to the 11 wraparound principles The Alberta's Approach to Collaborative Practices... based on wraparound principles introductory video is a composite of the 11 principles of a wraparound approach that emerged from a literature review and comprehensive case studies in Alberta schools. Introductory Video (1) 00:06:00 The Alberta’s Approach to Collaborative Practices – an introduction to the 11 wraparound principles provides a starting point for conversations related to local collaborative practices. It is recommended that the introductory video be viewed prior to viewing the individual video(s) that have been selected by the school or authority. This video was developed to: clearly articulate the foundational wraparound principles of Alberta's Approach to Collaborative Practices, begin to build a common understanding of the foundational principles, provide an opportunity for reflection on successes and challenges related to local supports and services for children, youth and their families,  inspire and engage schools and community partners as they collaborate to address the needs of vulnerable students and their families within the context of their school and community, and build capacity for Collaborative Practices... based on wraparound principles between schools and their community partner

33 Alberta Regional Consortia
Supporting Materials Video Series - Introductory Video Introduction to the 11 wraparound principles Or just Google: Alberta education - collaborative The Alberta's Approach to Collaborative Practices... based on wraparound principles introductory video is a composite of the 11 principles of a wraparound approach that emerged from a literature review and comprehensive case studies in Alberta schools. Introductory Video (1) 00:06:00 The Alberta’s Approach to Collaborative Practices – an introduction to the 11 wraparound principles provides a starting point for conversations related to local collaborative practices. It is recommended that the introductory video be viewed prior to viewing the individual video(s) that have been selected by the school or authority. This video was developed to: clearly articulate the foundational wraparound principles of Alberta's Approach to Collaborative Practices, begin to build a common understanding of the foundational principles, provide an opportunity for reflection on successes and challenges related to local supports and services for children, youth and their families,  inspire and engage schools and community partners as they collaborate to address the needs of vulnerable students and their families within the context of their school and community, and build capacity for Collaborative Practices... based on wraparound principles between schools and their community partner Alberta Regional Consortia

34 Video Series Purpose The Videos
Are intended to be used as starting points for discussion about collaborative practices based on wrap around principles Use wordless stories to represent successes and challenges associated with each wrap around principle

35 Video Series Scope The Videos
Some scenes in the videos are of a sensitive nature and may evoke strong emotional responses from some viewers. The videos are meant as examples and do not address all aspects of the very complex challenges faced by children, youth and their families Note to presenters – Given the potentially very emotional (and for some individuals – personal) nature of the videos it is important to be very sensitive and aware of the reactions of the participants. In addition to preparing the participants to the potential for emotional reactivity to the videos ensure that there is time to debrief as a group following the video as well as, if necessary, debriefing on a more private interpersonal basis.

36 Video Series Variation
The videos are not presented in order of priority Schools and their partners are NOT expected to reflect on all eleven principles during a given time period The video to view and discuss should be selected based on local interests and needs

37 The Videos The videos are NOT in order of priority and schools and their partners are NOT expected to reflect on all 11 principles during a given time period. Prioritization and selection of a principle for discussion are based on local needs. Child, youth and family situations requiring integrated supports and services based on wraparound principles extend far beyond the examples portrayed in these videos. These examples are for discussion purposes only.

38 Supporting Materials Collaborative Conversation Guide
Video series - Introductory Video Wraparound principles videos (11) Collaborative Conversation Guide This guide is the companion piece to the videos and is provided to assist leaders guide staff as they: Examine, reflect, discuss local collaborative practices and how the principles of a wraparound approach can be embedded in the foundation of those activities, Celebrate the local collaborative practices that already exists, Reinforce the value of building a foundation for collaboration based on wraparound principles that supports local children, youth and their families, and Determine the local call for action and commit to next steps to improve success for children, youth and families. **This document is marked as a working copy and is intended to be: added to, revised to meet the local context and updated as new information is developed.

39 Guiding Collaborative Conversations
Techniques The Art of Focused Conversation World Café Visual Explorer Within the Conversation Guide 3 techniques are provided as examples of ways to facilitate conversations. Website information is provided for more detailed information on each of these. The conversation guide presents the Art of Focused Conversation in detail for each of the videos.

40 The Art of Focused Conversation
Levels of Thinking Objective questions: dealing with data and sensory information Reflective questions: related to personal reactions and associations Interpretive questions: about meaning, significance and implications Decisional questions: concerned with resolution Examples: Objective – What did you see happening? Reflective – what emotions did the video elicit?, What did this remind us of? Interpretive – What does this situation tell us about what we are doing now? Decisional – What could we be doing differently now?

41 Collaborative Conversation Tools (for each of the principles)
Facilitator Instructions: a step-by-step guide for group leaders that includes tips and instructions for guiding conversations (pg.9) Participant Handout: used to prepare the participants for the conversations (pg. 11) Focused Conversation Questions: to be used to guide the conversation by the facilitator (not to be handed out to participants) (pg. 12) Call to Action Worksheet: used to capture the participants plans for applying the collaborative practices (pg.13) These tools are intended as guides and templates and can be modified based on the needs of the school and its community partners

42 Collaboration Video Large group activity Review video together
Utilize the Art of Focused Conversation Work through Call to Action Worksheet Choice – do on a personal basis or on a systemic basis Discuss as a group What worked well with the process, what could have been done differently to enhance the process

43 Video Review Small Group of Principles
Break into small groups (e.g. 4 people per group) Choose 2 videos/principles to review With in each group choose two facilitators to use the Conversation Guide to address the video/principle 5 minutes to set up, 5 minutes to review video 20 minutes to use conversation guide Activity

44 Video Review Tips Keep the focus on this as an example of the principle - if people comment that it does not apply then discuss an example that does apply Do Not over analyze the video – stay focused on principle There are no right or wrong answers – be creative in thinking outside of the box to answer the questions Replay the video to answer some of the questions

45 Video Review Final Group debriefing
Activity Video Review Final Group debriefing Review final videos Comments, thoughts and questions about Process Resources: Videos, Conversation Guide

46 Supporting Materials Booklet Video series - Introductory Video
Wraparound principles videos (11) Collaborative Conversations Guide Booklet DRAFT Purpose of the booklet: To provide a single overview document of the 11 wraparound principles that are foundational to Alberta’s approach to collaborative practices and links to additional information available on the web pages. The booklet is: a standalone piece that will be available on the Internet and used as a giveaway in meetings, conventions or other events. a companion piece to the Collaborative Practices placemat for use in professional development workshops and information sessions.

47 Supporting Materials Placemat Video series - Introductory Video
Wraparound principles videos (11) Collaborative Conversations Guide Booklet Placemat Purpose of the placmat: To provide an online document that can be downloaded and used to guide conversations related to the 11 wraparound principles foundational to Alberta’s approach to collaborative practices. The placemat provides a brief description and graphic to represent Collaborative Practices… based on wraparound principles, and space for personal reflection. The placemat may be used as a companion piece to the Booklet.

48 Supporting Materials Poster Video series - Introductory Video
Wraparound principles videos (11) Collaborative Conversations Guide Booklet Placemat Poster Purpose of the poster: To provide a document that can be downloaded and posted as a reminder of the 11 wraparound principles foundational to Alberta’s approach to collaborative practices. The poster provides a brief description and graphic to represent Collaborative Practices… based on wraparound principles, as well as a brief description of the principles.

49 Supporting Materials Self reflective bookmark
Video series - Introductory Video Wraparound principles videos (11) Collaborative Conversations Guide Booklet Placemat Poster Self reflective bookmark Purpose of the self reflective bookmark: To provide individuals with a tool that allows them to take a step back and reflect on how they are modeling wraparound principles in their own work. The bookmark provides a brief description of the elements of the wraparound principles. A school version is also available and may be used as part of local professional development activities.

50 “collaboration doesn’t just happen; it is deliberate” Joe Pascarelli
Will vs Skill

51 Collaboration David Letterman's Top Ten List
Tuesday, September 2, 2003 Top Ten Things You Don't Want To Hear From Your Teacher On The First Day Of School 10."Your grade will be determined by how well you wash my car" 9."Parent-teacher conferences at 3:00pm; if your mom's hot, it's dinner and drinks"

52 8."If my methods seem unconventional, it's because I forged my teaching credentials at Kinko's"
7."I'm not good with names, so I'm going to call all of you 'Skippy'" 6."Is it just me, or is chalk delicious?" 5."Study, don't study -- honestly, I only care about tonight's Lotto numbers" 4."I'm just a substitute -- your teacher is being detained at Camp X-Ray" 3."Screw math -- just cheat off the exchange student" 2."Hey everybody! Looks like we got a bed-wetter!" 1."I was George W. Bush's English teacher"

53 Collaboration: Top 10 Reasons Why not to
Break into two groups Challenge - which group can come up with the most (up to 10) reasons for why Collaboration will not work. Activity

54 Challenges to Collaboration and Wrap Around
Research Study: Clarity and uniformity in the definition of wrap around (and collaboration) Articulation of clearly defined goals Policies, organizational culture and funding structures Deficit-based approach

55 Challenges to Collaboration and Wrap Around
Literature review: Fragmented services and concerns about duplication of services Failure to engage children, youth and families as active partners in the process, decreasing commitment and relevance to them Approaches or mental models that view partnering as taking away from the real work

56 Challenges: A Response How Not To Be Discouraged
Respond to the challenges- what to say and do In small groups – reporting back to the larger group Each of small groups addressing 5 challenges of their choice Activity

57 Collaboration and Wrap Around Success
Is more likely when there: Are shared beliefs and values Is commitment to the child/youth and family Is support from leaders within partnering organizations Is a balance between tangible resources such as time, space personnel0 and intangible resources (such as time and commitment). Is/are individuals with attitude and skills to Champion Collaboration

58 Collaboration and Wrap Around Success
Is more likely when there: Are individuals with attitude and skills to Champion Collaboration

59 Next Steps Stage 1: Development of materials and resources Stage 2: Awareness sharing of resources Stage 3: Facilitation Leadership Development Stage 4: Community Collaboration Champion Development

60 Stage 5: School/Community Collaboration Meeting
Collaboration Champions will: Utilize resources and skills during meetings to foster a culture of collaboration This may include for example setting up specific meeting where each of the Principles are discussed, possibly including the utilization of the videos Report back to the Facilitation Leaders on the utilization of the techniques

61 Next Steps: Further Learning Opportunities
Next Sessions for Facilitator Leadership Collaboration Development: Calgary October 3 Grand Prairie October 11 & 12 Lethbridge October 17 St. Paul October 24 & 25 Red Deer October 27 & 28 Edmonton Nov 1

62 Next Steps: Further Learning Opportunities
Other possibilities for Facilitator Leadership in Collaboration development: for regions outside of those indicated Specifically designed for other groups or organizations Contact Dwaine Souveny

63 Next Steps: Further Learning Opportunities
The Art of Focused Conversation Group Facilitation Skills (2 day session) Toronto November 17-18 Vancouver November 15-16 Solution Enhanced Coaching Foundations of Coaching (2 day) Canmore Oct 14 & 15 Contact Dwaine Souveny

64 Individual Goals and Process
Call to Action: What is your personal goal and what are your plans for successful completion Help Alberta Education to celebrate success by collecting data (pg 15) Alberta Regional Consortia

65 Alone we can do so little …together we can do so much
Helen Keller Alberta Regional Consortia


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