1. 2012 Business Plan Finance and Facilities

2. 2011 Successes - Finance Ongoing Activities: – Year end reporting and audit for the City and PMEDC – Property Tax Time – Budget and Business Planning Projects and Initiatives: – Hiring of new Manager of Financial Services – Implementation of “CityWide” for accounting for the City’s tangible capital assets – Progress on Water Billing processes, with Development Services – Complete insurance recovery for Struthers House and Wharf repair – Implementation of payroll services for Paid on Call firefighters – Arena Borrowing process for the completion of the renovation Direct payment of trades, contractors & professionals Grant reporting and claims Support process and implementation of agreement with long term operator Review of operator statements and billings

3. 2011 Successes - Facilities Ongoing Activities: – Preventative maintenance coordination – Tenant/User relations Projects and Initiatives: – Commenced Parkade operations – Refurbishment of Fire Hall kitchen – Exterior Painting of the Tourism/PMEDC Building – Interior Painting of the Community Policing Office – Struthers House perimeter drainage – Electrical and code upgrades at Masson House – New Library space planning – Risk Management training

4. Significant Issues & Trends Long term financial stability and sustainability Demands for information/service – Public – Vendors – Departments Proactive risk management Efficient building operations Workspace

5. 2012 Actions Long Term Financial Planning – Why? – Manage Financial Stress – Long term approach to issues – Counteract multi-year budget volatility – Financial strategies for capital projects – Policies to achieve those desired outcomes

6. 2012 Actions (cntd.) Long Term Financial Planning – How? – Basic Process: Mobilization Analysis Decision Execution – Role of Council – Role of Public Thorough, time consuming process, likely into 2013

7. 2012 Actions (cntd.) Other Actions: – Review Permissive Exemption Policy – Develop Policy for Alternate Bill Payments by Customers – Update of Water System Accounting and Billing Processes – Review Third Party Services for RFP’s – Banking, Audit, Investment

8. 2012 Actions (cntd.) – Review Vendor Payment Strategies for Optimization – Participate in needs analysis/strategy for budget and related financial processing and information systems – Continue to Enhance Organizational Capacity for Risk Management Update Risk Management Policy With ODS, Develop Automated Building Inspection Checklist – Support Construction for the New Library – Support Redevelopment of Existing Library Building

9. Proposed Operating Budget

10. Proposed Capital Budget Total of $813,000 and is summarized in the Capital Assets Business Plan. – $300,000 to carry forward for the completion of the new Library space – $413,000 for renovations and upgrades to the old library building – Minor life cycle projects in facilities

11. Discussion