1. 2011-2012 FIMC-VI Webinar Series
PowerPoint for the Teacher of the Visually Impaired
Session 2 of 2
October 24, 2011

2. AGENDA – Power Point Session Two
2:00 Welcome and Instructions
2:05 Homework Review
2:20 Making your PowerPoint presentations accessible to all students
2:40 Helping classroom teachers create accessible PowerPoint presentations
3:00 Fun stuff – PowerPoint Books with animations, sounds, music, etc.
3:30 Adjourn
3:35 FIMC-VI Update - upcoming professional learning opportunities

3. Homework Reviews
Great Job!

4. Samples from YOUR homework
Great ideas!

5. Teacher of the Visually Impaired
Quotes About Teaching
By Brittany Holloway
Teacher of the Visually Impaired
Bay District Schools

6. Quote 1
“There is no better way to thank God for your sight than by giving a helping hand to someone in the dark.” –Helen Keller

7. If you have a visual impairment...
You CAN be:
SUCCESSFUL
Power Point Presentation by: Sharon Scherbarth & Judy Wallace

8. If you have a visual impairment...
An eye doctor (ophthalmologist or optometrist) has determined that you are:
1. Partially sighted
2. Have low vision
3. Legally blind
4. Totally blind

9. If you have a visual impairment...
The Expanded Core Curriculum will include…
compensatory or functional academic skills, including communication modes
orientation and mobility
social interaction skills
independent living skills
recreation and leisure skills
career education
use of assistive technology
sensory efficiency skills
self-determination

10. Maui
Sunsets
Are
Spectacular

11. Oahu Anchor from the Missouri Battleship Pearl Harbor,
December 7th, 1941
Alicia and Al visited Pearl Harbor to celebrate their 25th wedding anniversary in July of 2011.

13. How are materials adapted?
Receive print copy of assignment
Scan/Type into computer.
Clean up and import into Braille program
Clean up again and arrange on page
Braille out and arrange pages
Hand back to teacher
Explain more about diagrams and charts. Bring examples. Talk about length or time it takes to produce.

14. How are PowerPoints adapted?
1. Receive electronic copy of PowerPoint
2. Export to MS Word
3. Prepare for braille transcription
4. Edit in braille transcription program
5. Emboss and arrange pages
6. Return braille copy to teacher
Explain more about diagrams and charts. Bring examples. Talk about length or time it takes to produce.

15. Comparison of Schools for the Deaf & Blind
Florida School for the Deaf and Blind
Virginia School for the Deaf and Blind
Established in 1885
Located in St. Augustine, Florida
47 Buildings & 72 Acres of land
Pre-School-12 Grade & Post Secondary Programs
Established in 1870
Located in Staunton, Virginia
16 Major Buildings & 79 Acres of land
Pre-School-12 Grade & Post Secondary Programs

16. “Amy , I am miss Becker, do you have your work?”
Identify your self
“Amy , I am miss Becker, do you have your work?”

17. Say the students name when speaking to him or her.
“Jessica can I please have your work?”

18. Say the student’s name when speaking to him or her.
“Jessica, can I please have your work?”

19. Make your PowerPoint Accessible
Information to share with classroom teachers using PowerPoint
Handout that I sent

20. Make your PowerPoint accessible for ALL students!
Use simple and uncluttered backgrounds
Use colors that provide contrast
Use sans-serif fonts (Arial, Tahoma, Verdana) or APHont
Avoid fonts such as Times New Roman
Title every slide
Use Alt Tags (descriptions) for pictures and images

21. Make your PowerPoint accessible for ALL students
Use the predefined layouts and avoid adding text boxes. Added text boxes will not be read by screen readers.
If importing video or flash content, provide text description
Keep the slide simple –one thought / point per slide.
Do not layer pictures, create a new slide.

22. Make your Power Points accessible to ALL students
Avoid the use of “shadow fonts” such as these!
Avoid the use of backgrounds that are shaded or add a level of glare (like this one)
Change the background
Design / Background Styles / select a plain one

23. Make your Power Points accessible to ALL students
Avoid the use of “shadow fonts” such as these!
Avoid the use of backgrounds that are shaded or add a level of glare (isn’t this better )

24. Make your PowerPoint accessible to ALL students
Use discrete sound cues when presenting to students who are blind or visually impaired to alert them to the next slide.
Use animations and special effects judiciously. Spinning or bouncing text is hard for anyone to read!

25. Suggestions for working with classroom teachers
Do an inservice for classroom teachers where you model the difference between well designed slides and poorly designed slides. (Have them wear simulators!)
Provide handout - Tips for Making your Classroom PowerPoint Presentations Accessible to classroom teachers at the beginning of each year.

26. Suggestions for working with classroom teachers
Determine the best print settings for your students with low vision and provide the teacher directions for printing those handouts.
For braille production, establish a procedure for getting the files ELECTRONICALLY ahead of time. Do not accept the paper version of the PowerPoint.

27. Professional Communications
Person first language – Florida Department of Education guidelines establishes the use of person first language – student who is blind, not blind student
Be consistent in how you refer to yourself: Teacher of the Visually Impaired, not vision teacher.

28. Professional Communications
Check and recheck grammar and spelling before presentation. (You wouldn’t believe some of the stuff I see from teachers!)
Be sure your name and contact information is on every PowerPoint – you should get credit for the creation!

29. Professional Communications
Put an automatic “signature” on all your s. At a minimum the signature should include
First and last name
Your title (teacher of the visually impaired)
School district/agency and/or school
Phone number

30. Sounds and Animations
How did you do THAT???

31. Adding Sound Cues Select Animations from menu bar
Transition Sound: select sound
Change speed (if wanted)
APPLY TO ALL
Preview if needed

32. Adding Sound Cues

33. Perfect for emergent readers!
PowerPoint Books
Perfect for emergent readers!

34. Flying Purple People Eaters!
By Kay Ratzlaff

35. Halloween means dressing up.

36. Halloween means candy!

37. Halloween means parties!

38. Halloween means fun!

39. I hope Halloween doesn’t bring Flying Purple People Eaters!

40. The End

41. Making a PowerPoint Book
Narration

42. Adding Narration Your computer must have a sound card
Be sure you have a microphone
Turn up your speakers
You need to be working in the slide for which you are adding narration or sound.

43. Adding Sound or Narration
INSERT tab from Menu Bar
In Media Clips section, select SOUND
Select RECORD SOUND
You can change the name
Push the red dot to record and the blue dot to stop (be sure you are working in a quiet area)
Preview it
Then select ok

44. Adding Narration

45. Adding Narration

46. CD must be in your computer …
Adding Music from a CD
CD must be in your computer …

47. Adding Music from a CD With a music CD in your computer …
Select INSERT from Menu Bar
Select SOUND (far right)
Play CD Audio Track
Select track
Time to begin and time to end
Once you have the sound selected a small icon appears on the screen. Double click the icon to change settings.

48. Adding Music

49. Adding Music from CD
Once you have the icon in your slide, double click on the icon
This opens the CD Audio Tools menu bar
You can set the volume,
Start automatically or on click

50. Other Options for Music
Add sound from a file such as Windows Media Player or iTunes
This embeds the file into PowerPoint instead of “linking” it to the CD
Can make your presentation file very large
Record while playing the music CD from your computer (like narrations)

51. Animation for Purple People Eater!
Select ANIMATIONS from the Menu Bar
Select CUSTOM ANIMATIONS and a side-bar opened on the right
Select ADD EFFECT
Click on the purple monster, and then select ADD EFFECT

52. Animation for Purple Monster
After ADD EFFECTS, select ENTRANCE / FLY IN

53. “Flying Purple People Eater”
Modify effect
Start – on click, with previous or after previous
Direction
Speed

54. Spinning Purple People Eater
ADD EFFECT – EMPHASIS
SPIN
Start
Property
Speed
(Remember you must have the picture selected to connect the animation to that image.)

55. Conclusion Completed Projects –
PowerPoint Presentation and MS Word file that is prepared as if you were going to transcribe it to braille. (NOT the braille file)
Take the PowerPoint you have already created and add sound and animation to at least on slide.
Certificate for Completion – submit both those things (corrected if needed) and we will you a certificate for 5 hours.

56. Follow-up
You will be ed evaluation questions, please reply (we need this information for the FIMC-VI grant).
Next session is on Excel Spreadsheets for the Teacher of the Visually Impaired at 1:00 p.m., November 24, 2011 (Monday after Thanksgiving holidays!)
Suggestions for other topics or Webinars?
This PowerPoint will be posted at

57. Resources
Guidelines for Creating Accessible PowerPoint Presentations:
Making Your PowerPoint Presentations Accessible:
Making PowerPoint Books: Access

58. Resources
Keyboard Shortcuts for Powerpoint: us/support/keyboard-shortcuts-for- powerpoint-2007-HP aspx
Accessibility and Usability Guide for Penn State: ppt

59. Resources
188 Useful Keyboard Shortcuts -: erPoint_2007.html#link_0
Access Project at Colorado State Univ. ules/powerpoint/tut_alt_text.cfm?display=p g_3

60. Charts
Insert Tab: Chart

62. Data Charts Menu Bar – Insert Tab – Chart
Select the type of chart you want – column, pie, graph, line, etc.
An Excel Spreadsheet will open with sample data included
You change the data to reflect what you want
Close the Excel Spreadsheet and your graph will appear

63. QUESTIONS?

64. Professional Learning
Enhancing competencies of teachers, administrators, and families of students with visual impairments

65. Florida Braille Challenge
Affiliated with the National Braille Challenge sponsored by Braille Institute of America

66. FIMC-VI 2011- 12 Workshops and Webinars
October 24: Power Point for the TVI (part 2)
October 31 – November 1: QPVI Facilitator Training in Tampa
November 2 - 3: QPVI - Building Local Capacity in Lake Placid (Session 1 of 3)
November 4: QPVI - Building Local Capacity in Sanford

67. FIMC-VI 2011-12 Workshops and Webinars
November 17: Ushers Screening Training at FIMC-VI
November 28: Excel for the TVI Webinar (part 1)
December 1 – 2: Working with the Experts - Math Strategies (“But I’m not the math teacher. Oh, but you are the ECC – Nemeth code, abacus, math concepts, manipulatives, assistive technology and math access – teacher. ) in Daytona Beach.
December 7 -10: Getting In Touch With Literacy Conference in Louisville, Kentucky

68. FIMC-VI 2011-12 Workshops and Webinars
January 10: QPVI Building Local Capacity in Miami
January 11-12: QPVI Building Local Capacity (session 2 of 3) Lake Placid
January 13: QPVI Building Local Capacity in Sanford
January 20: Braille Challenge - Tallahassee
January 30: New Teacher Orientation Webinar (part 2)
February 2: Braille Challenge - Orlando
February 20: Excel for TVIs (part 2) Webinar
February 24: Braille Challenge - Ft. Lauderdale
March 2: Braille Challenge - Tampa

69. FIMC-VI 2011-12 Workshops and Webinars
April 3 - 4: Working with the Experts – Intensive Reading Strategies (“But I’m not the reading teacher. Oh, but you are the ECC – braille, assistive technology, concepts, and access to reading – teacher.’) in Tampa
April 5: New Teacher Orientation and Vision Contact Meeting at FIMC-VI - Tampa
April 10-11: QPVI Building Local Capacity (part 3) Lake Placid
May 3-5: FAER and AFB Leadership Institute in St. Pete
May 11: New Teacher Orientation Webinar (part 3)

70. Florida Instructional Materials Center for the Visually Impaired
Kay Ratzlaff