2 OverviewDefinition of Time ManagementHow Good Are You at Time Management?ProcrastinationPrioritizingSchedulingIn Flow and Leveraging
3 What is Time Management? “Time is free, but it's priceless.You can‘t own it, but you can use it.You can't keep it, but you can spend it.Once you've lost it, you can never get it back.”Harvey McKay
4 Your Tasks and Responsibilities Time ManagementFormula:Set Amount of Timedivided byYour Tasks and Responsibilities
5 How good is your time management? Scores: You are managing well Room for improvement Ouch!
6 “Don't say you don't have enough time. Not Enough Time??? “Don't say you don't have enough time.You have exactly the same numberof hours per daythat were given to Helen Keller,Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson,and Albert Einstein.”H. Jackson Brown, Jr.
7 Concentrate on Results, Not on Being Busy! 80-20 Rule Shift in FocusConcentrate on Results, Not on Being Busy! Rule80% of your work is completed in 20% of your time;the rest of the time on a project is wasted.
8 Beating procrastination Recognize that you’re procrastinatingWork out WHY you’re procrastinatingUnpleasantOverwhelming3) Get over it!
9 Decide on a motivation or reward Peer Pressure—Buddy Check Get over it!Decide on a motivation or rewardPeer Pressure—Buddy CheckReview Consequences if not completedBreak it into smaller tasksShame yourself into doing it
10 List all activities, responsibilities and duties PrioritizingList all activities, responsibilities and duties
11 Scheduling Understand what you can realistically achieve Plan to make the best use of your timeLeave enough time for things you MUST doPreserve contingency time for the unexpectedMinimize stress by avoiding over commitment
12 Weekly ScheduleIdentify available timeBlock in essentialsSchedule high priority and vital activitiesBlock in contingency timeSchedule activities that address your priorities and personal goals
13 For every minute spent organizing, an hour is earned.
14 The Goal is to Improve Focus, Not Multitask In FlowThe Goal is to Improve Focus, Not Multitask
15 Creating the Environment Get comfortableEliminate distractionsKeep interruptions at bayManage your stressKeep a prioritized to-do listThink Positively
16 Leveraging Self Others Eliminate unnecessary activities Focus on what mattersPrioritizeSet goalsLearn to delegateTrain and empower othersUse experts and consultantsOutsource non-core tasks
17 How we spend our days is, of course, ConclusionHow we spend our days is, of course,how we spend our lives.Annie Dillard