Presentation on theme: " Like the constitution of the country. Filed with state to create a business. States the purpose of the organization. States the primary activities."— Presentation transcript:
Like the constitution of the country. Filed with state to create a business. States the purpose of the organization. States the primary activities of the organization Can be amended but is a bigger deal than amending the bylaws.
Are like the laws that govern the country. They are how organization runs. Are the primary governance document. Should reflect the articles of incorporation by doing what the articles state. Should define board terms, executive committee function and make-up, and officer terms.
Duty of due care- must be an active participant in organization’s management and have reasonable inquiry into the operations of the organization. Duty of obedience-must follow organization’s governing documents and all federal and state laws. Duty of loyalty- Decisions regarding the organization's funds and activities must promote the organization's public purpose rather than private interest.
Owner of institution Governing body Planning and program evaluators Fiscal agents- manage resources effectively Fundraisers Counselors Organizational performance Assessors Ambassador and steward
Personnel policies and rule setter Selectors and evaluators of senior staff Responsible to legally fulfill duties of organization and Board
Manages day-to-day operations Supervises and evaluates staff. Carries out strategic plan. Carries out all Board policies. Serves the Board. Is a community liaison. Manages the budget. Fundraises.
Public relations. Assess stakeholder needs. Work with board and other volunteers. Physical plant oversight.
Create an environment of care. Run programs and evaluate results. Manage clients or customers. Report to Executive Director: issues and concerns, facility needs, programmatic requests, and client needs. Stewards and PR. Perform daily tasks require to fulfill mission of organization.
Board interaction with staff below the E.D. should be only through committee work. Staff reports to the Board should come through the E.D. Board-staff or staff-board interaction without going through the E.D. undermines effectiveness of the Executive Director and other Board members
Each committee should have chair that oversees all aspects of the committee work. The chair is the point person to report all committee work back to the Board. Members of the committee should perform all work within the confines of the project and report all information back to the committee.
Created to research issues and report them back to the board Serve at the pleasure of the board Assume oversight of the task’s that the board has assigned They work with the E.D and staff They work with volunteers and community and should always positively represent the organization
They can study problems or ideas and present findings to the board Board is still responsible for actions taken by committees, so voting is key Work should be performed in a timely fashion Board should set deadlines for committee work Non-board members can serve on committees but have no voting power
Types of Board members: › CPA › Banker › Insurance Agent › Member of group represented › Attorney › Members who will perform committee work and events › Members who can give or get
Have copies of Minutes, agendas, financials, and other voting issues. Follow Robert’s Rules of Order Table items that become consuming until of meeting Conduct matters that require a vote at start of meeting to ensure quorum when needed Invite guests at the start of the meeting
They become the official record of the business of the organization They provide a written record of all votes and decisions They protect the Board
It says why the organization exists. Explains the aim or purpose of organization Defines the customer Defines the critical processes
Expresses the desired destination within a certain time frame Provides inspiration for daily operations and strategic decisions Says where you will be in a specified number of years Says what you will accomplish Becomes the way to do business- post it and live it- the culture of the organization Must believe in the statement
Grounded in values and define how people want to behave with each other in the organization. How the organization will value customers, suppliers, and the internal community. Describe actions which are the living enactment of the fundamental values held by most individuals within the organization.
Bylaws dictate how board communication should occur. 990 should be available to the board and constituents for review With donors- through newsletters, thank you letters, annual reports, and events. With like organizations- create committees to address issues that are common for funding purposes.
Mail Handling & date stamping Deposits & Donation Handling Check Signing & voided check handling Reconciliation Financial statement preparation and reconciliation Accounts payable and Accounts receivable