1. In a web browser, click to advance (using the space bar or PgDn doesnt work properly)

2. Tips for avoiding a visual mess

3. http://www.dartmouth.edu/~biomed/new.htmld/lgr_powerpoint.pdf Keep animation subtle AuroCorrect Red on Blue text Size of text, graphs Use a template if available Use vector graphics if available Don't stretch bitmaps Accurate spelling grammar (grocer's apostrophes) Clip art WordARt Capitals Underline (Use Bold or Colour for emphasis) Poor contrast Typeface availablility on host PC Colourblind issues http://www.dartmouth.edu/~biomed/new.htmld/lgr_powerpoint.pdf Picture resampling Don't repeat what's written on the screen Exclamation marks Using Gifs for transparency ~~~~~~~~~~~~~~~~~~~~~~~~ Use neutral tones Gradients are acceptable in some circustances. Blends... Don't mix typefaces Don't use comic sans Use a sans-serif font in preference ton

4. Presentation is not only graphics body language etc basic typography powerpoint should be a discreet helper, elegant, but in the background dont write what youre going to say (its boring) dont write stuff that you dont say (you cant listen and write at the same time)

5. N.B. This presentation was created on Powerpoint 2003. Some of the animation does not work on earlier versions of powerpoint

6. Summary Does this typeface remind you of anything? Summarise at the beginning and end This is not a whodunnit - so tell the audience the plot - but dont tell them everything, otherwise theyll walk out!

7. Summary - 2 Does this typeface remind you of anything? Take a dire presentation Improve it by looking at - colour - typefaces and text - page layout - common technical problems Rules are there so that you think before you break them

8. Remember, you do not have to try and invent something totally new...

9. Background White, or lighter colours are usually better for backgrounds

10. Background White, or lighter colours are usually better for the background

11. Comic Sans AaBbCcDd Comic Sans was originally designed for speech bubbles in comics. Is this the image we want to portray? May be appropriate for presentations to children Never appropriate in a business environment

12. Banners – 1 Youre not using paper - so you dont need margins The banner should touch the edges of the page This gives you more room, as well

13. Banners – 2 Youre not using paper - so you dont need margins The banner should touch the edges of the page This gives you more room, as well

14. Banners – 3 Dont blend one colour into another

15. Banners – 3 Dont blend one colour into another Especially, resist the temptations of the rainbow fill

16. Instead, use a solid colour with neutral tones... Banners - 4 Logo

17. ...or a gradient (fade) Banners - 5 Logo

18. If a template exists, use it! RAL templates and a house style guide are available from: http://www-internal.clrc.ac.uk/communications/corp_id.htm

19. The official CMS banner is available from http://cmsdoc.cern.ch/cms/outreach/html/ CMSdocuments/Logos/Logos.html Ever seen it used?

20. & Basics of Typography

21. N N Serif typeface Sans-serif typeface - best for screen Century Schoolbook Garamond Palatino Times New Roman Arial Gill Sans Tahoma Trebuchet Serif typeface - best for paper Serif Typefaces - Serif & Sans Serif

22. Broadway Display, or decorative typefaces Bauhaus Edwardian Script Playbill Old English Text - use for titles only - never for body text Typefaces - Display

23. Typefaces - Usage Page layout for Print What is Lorem Ipsum? Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book. It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in the 1960s with the release of Letraset sheets containing Lorem Ipsum passages, and more recently with desktop publishing software like Aldus PageMaker including versions of Lorem Ipsum. Where does it come from? Contrary to popular belief, Lorem Ipsum is not simply random text. It has roots in a piece of classical Latin literature from 45 BC, making it over 2000 years old. Richard McClintock, a Latin professor at Hampden-Sydney College in Virginia, looked up one of the more obscure Latin words, consectetur, from a Lorem Ipsum passage, and going through the cites of the word in classical literature, discovered the undoubtable source. Lorem Ipsum comes from sections 1.10.32 and 1.10.33 of "de Finibus Bonorum et Malorum" (The Extremes of Good and Evil) by Cicero, written in 45 BC. This book is a treatise on the theory of ethics, very popular during the Renaissance. The first line of Lorem Ipsum, "Lorem ipsum dolor sit amet..", comes from a line in section 1.10.32. Fig. 1: Type block Main title usually serif, sans-serif or display font. Sans-serif italics for captions Serif font for body text

24. Typefaces - Limiting Usage Maximum of three typefaces in a presentation Mixing typefaces just......creates a mess Make sure the host computer has your typefaces, or that PowerPoint embeds them

25. Typefaces - WordArt The WordArt tool does not add class to presentations.

26. Emphasis - 1 CAPITALS - out-of-date - look like youre SHOUTING Underlined - out-of-date - looks like a web link if published online Exclamation marks! - use sparingly, if at all - one is enough - using lots doesnt make you look like a wacky person!!!!!!

27. Emphasis - 2 Emphasis is better served by: Using bold type Using colour Using italics or a combination of the three.

28. Type size 48 point A C E Q W E R T Y U I O P A S D F G H J L Z X C V B N M Q W E R T Y U I O P Helvetica 48 36 point Helvetica 24 point Helvetica 18 point Helvetica 16 point Helvetica 14 point Helvetica 12 point Helvetica 10 point Using bold type Using colour Using italics or a combination of the three. 36 point 16 point 24 point 18 point 14 point 48 point 36 point 24 point 18 point 16 point 14 point 12 point 10 point 12 point 10 point 60 point Minimum

29. Arranging Text Avoid right alignment. Avoid full justification. Avoid centering. Avoid / and ( ). Avoid omitting word the. Right alignment breaks lines in awkward places. Justified alignment puts the text at the margins and adds extra spaces. Centering makes words fall in strange places. Right-aligned text with undesirable line breaks Justified text is aligned on both sides. It affects word spacing Left-aligned text is considered to be most readable Centred text with awkward line breaks can look odd

30. & Colour

31. Lightness Saturation

32. Hue

33. Analogous, complimentary, harmonious colours

34. Colour Same hue, high contrast Acceptable Same hue, high contrast Acceptable White on dark colour Acceptable Black on light colour Usually the best option

35. Colour Different hue, low contrast Hard to read, makes your eyes go funny Different hue, High contrast Legible, but garish? Same hue, low contrast Hard to read Same hue, low contrast Hard to read

36. Colour Blindness Different hue, low contrast Hard to read, makes your eyes go funny Different hue, High contrast Legible, but garish? Same hue, low contrast Hard to read Same hue, low contrast Hard to read Previous slide as seen by person with deuteranopic colour blindness You can check your own slides at www.vischeck.com

37. Graphics Similar hue to logo - good Neutral tone - good Colour clash

38. Graphics Ideally, maximum 5 colours per page (photographs excepted) Too many colours

39. & Text & Narrative

40. Text exactly the same as narrative - audience gets bored Dont put large amounts of text on a slide and then read it out verbatim. This format is far too wordy; and in any case, your audience will be able to scan read the text far more quickly than you can read it out. So theyll be twiddling their thumbs waiting for you to catch up with them.

41. Text & Narrative Text completely different to narrative She clasped him so tightly to her, she felt that that she might burst with passion in this final embrace. He looked deep into her eyes. Stay with me, Cath. We would be hurting no-one. We should only be hurting ourselves, she stammered, as the tears welled in her eyes, etc etc... - the audience cant listen and read at the same time - theyll choose whichever is more interesting.

42. Text & Narrative Use key words and bullet points. Say the rest. Otherwise the audience reads while you talk and may miss an important point Beware of grammar pitfalls like the grocers apostrophe Dont miss out the definite or indefinite article (the or a)

43. Jargon Make sure you explain unfamiliar TLAs and ETLAs as you introduce them TLA = Three Letter Acronym ETLA = Extended Three Letter Acronym

44. Graphics

45. Animation...provided its subtle Theres nothing wrong with animation... This isn t subtle Animation is lost if you convert to PDF

46. Graphics Arent we clever at Rutherford Appleton Laboratory?

47. Graphics Not when we do this, were not...

48. Graphics Solution A: Leave it alone

49. Graphics Solution B: Use the crop tool, and enlarge

50. Temporarily omit the banner if you need to

51. Graphics These pictures face outwards which makes them fall off the page. There is also some clutter in the background

52. Graphics By rearranging and cropping the pictures, the slide has better visual integrity

53. Graphs You can clearly see from the graph that H g = 5.4pkt

54. Graphs You can clearly see from the graph that H g = 5.4pkt

55. Technical Issues Ensure the presentation works without a network connection Movies in Powerpoint are unreliable - better to use Windows Media Player etc Reduce file size by using the Compress Picture command in the Picture toolbar Make a pdf, just in case

57. Powerpoint Hell Joolz Williams Particle Physics Department j.h.williams@rl.ac.uk

58. Summary Powerpoint should support your talk, not dominate it Dont re-invent the wheel Use the appropriate template Limit your usage of typefaces and colours Use a sans serif typeface Align text to the left (in general) Graphics should be clear and simple

59. Summary - 2 Strive for: - Simplicity - Consistency - Elegance

60. End