1. Palm Beach Community College District Board of Trustees Document & Information Management Project Update November 14, 2006 Boca Raton Campus

2. 8/28/2015 PBCC District Board of Trustees Project UpdateSlide 2 What Is The Document Image Management Project? Document and Information Management System Infrastructure for the management of unstructured information (documents) and the processes of the college. All digital document types Office, PDF, Email, web pages, scanned images, voice, video, photos

3. 8/28/2015 PBCC District Board of Trustees Project UpdateSlide 3 History of the Project DIM Project introduced to the Board at the November 15, 2005 meeting Project approved, funded and RFP awarded to software vendor Optical Image Technology, Inc for their DocFinity Software Suite at June 13, 2006 Board Meeting. 2004 Penn State University, 2004

4. 8/28/2015 PBCC District Board of Trustees Project UpdateSlide 4 The Purpose of the Project Fully secure student, financial, personnel and other records from storm, fire and other damage Ability for appropriate college personnel to instantly access records regardless of location Workflow capability which immediately delivers document images to appropriate staff for processing. Expediting work and improving services. Compliance with federal, state and accreditation standards for the archival and protection of college records 2004 Penn State University, 2004

5. 8/28/2015 PBCC District Board of Trustees Project UpdateSlide 5 Today’s Agenda Item Request approval of the Statement of Work for Professional Services Agreement with Optical Image Technology for the DocFinity Software installation, training and integration services.

6. 8/28/2015 PBCC District Board of Trustees Project UpdateSlide 6 Project Timeline November – December: Software installation & Application Development January 2007 – Application Testing February 2007 – Full System Testing March 2007 – End User Training April 2007 – Go live – Registrar and Financial Aid Offices FY 07/08 additional college departments including Human Resources, Controller and Purchasing

7. 8/28/2015 PBCC District Board of Trustees Project UpdateSlide 7 Thank You!