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MONITORING ERASMUS – MUNDUSALENA KURUCZOVA NITRA, 16 AUGUST 2007AGRICULTURAL PAYING AGENCY.

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Presentation on theme: "MONITORING ERASMUS – MUNDUSALENA KURUCZOVA NITRA, 16 AUGUST 2007AGRICULTURAL PAYING AGENCY."— Presentation transcript:

1 MONITORING ERASMUS – MUNDUSALENA KURUCZOVA NITRA, 16 AUGUST 2007AGRICULTURAL PAYING AGENCY

2 CONTENT 1. Role of APA 2. Monitoring, Monitoring system, Logic of intervention, Indicators 3. Case study 4. Monitoring in APA, practical examples

3 APA Entry to EU – CAP The only agency in Slovakia providing supports to the sectors of agriculture, forestry and fisheries Currently implemented programmes and measures: EAGGF Guarantee EAGGF Guidance FIFG National supports – Decree of Minister yearly – paid out approx. 17 billion SKK (425 million €)

4 SOP A-RD Objective 1 RDP Objective 2 Implementation of the SOP A-RD and RDP NUTS II level

5 BASIC LEGISLATION Council Regulation (EC) No 1260/1999 laying down general provisions on the Structural Funds Council Regulation (EC) No 1257/1999 on rural development financing from EAGGF Council Regulation (EC) No 1263/1999 on financial instrument for fisheries guidance (FIFG ) Council Regulation (EC) No 1698/2005 on support for rural development by the European Agricultural fund for rural development (2007-2013) – Sectoral Operational Programme –“Agriculture and rural development“ – Rural Development Plan 2004-2006 – Methodological Working Paper 3 –Indicators for Monitoring and Evaluation (EC)

6 MONITORING

7 MONITORING involves the collection, analysis, communication and use of information about the project’s progress, should highlight strengths and weaknesses in project implementation and enable responsible personnel to deal with problems, improve performance, build on successes and adapt to changing circumstances.

8 MONITORING SYSTEM Monitoring systems and procedures should provide the mechanism by which relevant information is provided to the right people at the right time to help them make informed decisions

9 PRINCIPLE OF GOOD PRACTICE (Monitoring system) Keep the users of information clearly in mind Build on local information systems and sources Collect only the minimum amount of information required Triangulate There must be a plan against which performance can be assessed Before project/programme implementation

10 MONITORING IN A PROJECT CYCLE Aid Delivery methods: Volume1:Project Cycle management. Brussels: Guidelines. March 2004 1. PROGRAMMING 2. IDENTIFICATION 5. IMPLEMENTATION 6. EVALUATION 3.FORMULATION 4. FINANCING

11 SLOVAK EXAMPLE YEARSAPARDSOP 2004-2006RDP 2007-2013 2003-2004Implementation, Mid-term evaluation Programming, Identification, Formulation, Financing,Implementation 2005Implementation - monitoring Implementation 2006Implementation - monitoring Programming, Identification, Formulation, Financing, Ex- ante evaluation 2007Monitoring, Ex- post evaluation Implementation - monitoring (Implementation) 2008MonitoringImplementation - monitoring Implementation –monitoring, on going evaluation

12 LOGIC OF THE INTERVENTION 1.Setting of objectives Operational objectives Specific objectives Global objectives 2. Financial allocation Bottom - up or top-down

13 INTERVENTION LOGIC OF A PROGRAMME Impacts Results Outputs Programme operations Inputs Operational objectives Specific objectives Global objectives Programme objectives

14 INDICATOR Specific Measurable Available/Achievable Relevant Time

15 INPUT INDICATORS Budget allocated to each level of the assistance Eligible costs in SKK, EUR of which: co-financing of EU co-financing of state budget of which:eligible costs in individual regions, on priorities, measures, programme ALLOW FINANCIAL MONITORING

16 OUTPUT INDICATORS Activities, measured in physical units No of supported firms Ths. Liters of pasteurised milk Kilometers of newly built roads No of built stables No of participants in training

17 RESULT INDICATORS Direct and immediate effect brought by a programme. They provide information on changes. Increase of production of pasteurized milk in % Increase of production capacity in % % of trainees successfully completing the course (men/women) Decrease of transport costs

18 IMPACT INDICATORS Consequences of the programme beyond the immediate effects on its direct beneficiaries. Global or specific No of safeguarded and created jobs a year after the project realisation (specific impact) No of nights sold per year in assisted accommodation –after year Increase of GDP/per capita in the region (global impact) Decrease of unemployment

19 Example: Possible indicators for a major infrastructure project (road construction) DescriptionIndicators Specific impact Global Increased safety Increase in socio- economic activity Decrease of accident rate by 15 % Increase of regional GDP per capita by 5% Result Reduce journey time and transport costs Time saving in 20 min. Cost savings by 15% Output Construction of road10 km of constructed road Zdroj: Working Paper 3.

20 Example -Intervention logic

21 MONITORING & EVALUATION INPUT OUTPUT RESULT IMPACT MONITORING EVALUATION

22 MONITORING & EVALUATION INPUT OUTPUT RESULT IMPACT MONITORING EVALUATION

23 MONITORING AND EVALUATION Summary WHO? WHO? Internal management responsibility WHEN? WHEN? Continuous WHY? WHY? Check progress, take remedial action, update plans LINK TO LINK TO :input, output, result WHO? WHO? Usually incorporates external inputs WHEN? WHEN? Periodic WHY? WHY? Learn broad lessons applicable to other programmes/projects and as an input to policy review LINK TO LINK TO : result, impact

24 RESPONSIBILITY FOR MONITORING Managing authority and Monitoring Committee with the help of physical and financial indicators

25 Team work

26 MONITORING IN APA Agreement on Delegation of competencies between MA and APA Responsibility – Monitoring division of APA

27 ORGANISATION CHART

28 MAIN ACTIVITIES OF MD Monitoring of projects, measures, programmes Statistic, Reporting Indicators

29 DATA SOURCE Application forms Monitoring reports List of : – Approved projects – Rejected projects Additional information from beneficiaries Information from authorisation division and paying section

30 MONITORING OF PROJECTS – MONITORING REPORTS SAPARD – Reports every 6 months – 5 years after finishig the project (Statement of Finances & Declaration of taxes) SOP &RDP - Reports yearly - Last report after 1 year of the finishing the project RDP 2007-2013 - Reports after the finishing of a project

31 MAIN REPORTS Standard monthly reports“:  List of submitted, approved, rejected, finished, projects and payments  Summary table of the commitments and payments  Evaluation of calls for submission of applications Reports for on-going and annual reports about implementation of SOP a RDP:  SOP – tables according to the requirements of MA CSF  RDP - tables according to the requirements of MA (Rural Development Dep.) Progress report for Fishery  requirement from DG FISH (annual) „Brussels monitoring tables“  Common indicator tables for monitoring rural development programming (DG AGRI) – annual  For SOP and RDP Unexpected, irregular and immediately needed reports

32 Practical example - Collection of indicators Measure Investment in agricultural holdings Planned value of indicators Part of application form Planned value of indicators Part of application form Real value of indicators Monitoring report from beneficiary Real value of indicators Monitoring report from beneficiary

33 Practical example of indicators – Supplementary monitoring data (Common indicator table for monitoring rural development programming) I. Part of applications form Different for each measure

34 Practical example of indicators – Supplementary monitoring data (Common indicator table for monitoring rural development programming) II.

35 INFORMATION / REPORTS FOR: Management of APA EC Beneficiaries &Public Managing authority Ministry of finance, Office of Governement Others on request

36 INFORMATION SYSTEMS SAPARD – „ISAS“accounting system SOP – „ITMS“, centraly prepared by the MA CSF RDP 2004-2006 – „IS PLUS“

37 REASON FOR ITMS  System implementation: - entry condition for SR to EU, - providing full support for whole process of management of structural founds and cohesion fund; - securing of consistence and transparency of whole process  System preparation: MA CSF - Ministry of Construction and Regional Development in cooperation with the Ministry of Finance of SR  System provision – public international tender – winner: SIEMENS BUSINESS SERVICES  System development from 28.11.2003

38 DESCRIPTION OF ITMS ITMS comprises the following processes: 1. Programming process: registration, evaluation and selection of project proposal, contracting 2. Monitoring process: monitoring of financial and progress indicators, reporting 3. Financial management process: applications for payment, certification

39 SYSTEM USERS COMMUNITY SUPPORT FRAMEWORK (CSF) Operational programmes   SOP Agriculture and rural development   SOP Industry and Service   SOP Human Resources   OP Basic Infrastructure Joint Programme Documents   JPD Objective2   JPD Objective 3   JPD EQUAL   JPD INTERREG III A, B, C Cohesion Fund System users: Managing Authority, Intermediate body under managing authority, Paying Authority, Paying Unit, Controls,...

40 Modules of ITMS   System administration   User tools   Administration tools   Program structures   Applicants / Beneficiaries   Projects   Monitoring   Financial operation   Internal audit   Control Change password:Handbook:

41 Practical examples -SOP

42 Practical example – young farmers

43 Practical example – regional structure, number of projects

44 Practical example – regional structure, eligible costs

45 APPROVED PROJECTS SOP & R-DP ZILINA TRENCIN TRNAVA 62 103 BRATISLAVA 68 604 ths.EUR NITRA BANSKABYSTRICA PRESOV KOSICE 342/50 555 509/103 794 340/45 982 386 470 605/68 336 611/88 843 515/69 959

46 Th ank you for your attention ! alena.kuruczova@apa.sk 0915 762 193 Agricultural Paying Agency, Bratislava, Slovakia alena.kuruczova@apa.sk


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