1. HOUSING SOCIETY MANAGEMENT SOFTWARE
AN OVERVIEW
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2. MODULES
Communication
Management
Billing
Accounting

3. COMMUNICATION MODULE Residents List Forum & Sub Groups Admin Forum
Notice Board
Meeting Calendar
Document & Photos
Vendor List
Instant Poll
My Flat
Broadcast
Dedicated Website

4. RESIDENTS’ LIST Online directory of all residents
Phone numbers and address can be masked by the choice of individual resident
Networking information such as hobbies, profession, personal website links, etc
Sub-list of Management Committee members
s can be sent to any resident right from this directory
Ability to Search on name, flat, intercom, occupation, languages, hobbies etc.

5. FORUM & SUB GROUPS Completely integrated with the Residents List
Conversations can be made visible to all or to "owners only"
Advanced editor can include images, text formatting, and hyperlinks
Complete integration with Forum
Ability to moderate forum posts by residents nominated as Forum Moderators
Residents can create special interest SubGroups
Association SubCommittees can have their own SubGroups like Culturals, Security etc

6. ADMIN FORUM Admin Forum is available only to the Admin Team
Same features as that of the Resident Forum
Can control instant notification, receive and reply to and from

7. NOTICE BOARD A snippet of all notices can be seen in one screen
Set default expiry dates of notices
Notices that announce an event, can be assigned an event date which will link these notices to the Event Calendar
Integrated with . New notices trigger notification
Ability to attach upto 5 documents to a notice.

8. MEETING CALENDAR Events due on a certain day can be viewed
Pulls information from the Notice Board
A notice for a particular date can be easily created by clicking on that date in the calendar

9. DOCUMENTS & PHOTOS Repository of uploaded files.
Documents can be made accessible to All or to "Owner's only“
Documents published by Admin can be classified separately
Create Photo Albums and Upload Photos

10. VENDOR LIST List of common service providers in the community
Quality of service of each vendor can be rated
Helps any new resident to settle down with a single click!

11. INSTANT POLL
Any resident can create a quick poll or participate in one
Results visible to a user after he has voted
Anonymous Poll is possible
Both multiple choices or only one-option, and Other as Choice are supported
Set an auto-close date for poll

12. MY FLAT
A Resident can view financial details and alerts pertaining to his flat
He can view the invoices/receipts against his flat and take printout if required
The resident can view the staff working in his flat and trigger correction if required

13. BROADCAST Sophisticated Broadcast application using email and SMS
Various options to select Recipients
Broadcast s, SMS can be scheduled for delivery at a later date/time. Essential SMS can be sent by Management Committee - and will reach users even if they are registered under DnD Registry

14. DEDICATED WEBSITE Each Apartment Complex gets a dedicated website
You can upload images and will show as a slide show on the home page
Configure Welcome Message, instructions to join your Community
Outsiders can use this page to contact the Apartment Owners for rental, stall etc

15. MANAGEMENT MODULE Manage Users Admin Files Project & Meeting Tracker
Asset & Inventory Tracker
Helpdesk Tracker
Secret Ballot
Maintenance Contacts
Staff Manager
Admin Reports
Notice Manager
Events & Facility Booking
Visitor & Staff Attendance Tracker
Movement In/Out Tracker

16. MANAGE USERS Resident accounts can be added, approved, deactivated
Bulk upload from spreadsheet to create Resident Accounts
Admin Access to users provided from this Application

17. ROLL MATRIX

18. ADMIN FILES
Storage space for scanned agreements, work in progress documents
Once document is ready to be shared with all residents, one click publishing sends it to the Document Repository

19. PROJECT & MEETING TRACKER
Long running projects can be logged under customizable categories, responsibility and status can be assigned
Work-in-progress notes can be updated. Notes get saved with the author and date automatically
Create Meetings with agenda items, set date, time and Venue for the meeting
Send automatic and SMS Reminders for the participants
Close the Meeting and share the Report by to all Invitees

20. ASSET & INVENTORY TRACKER
Information on capital assets can be stored in this application
Service providers can be assigned to each Asset
or SMS alerts can be setup for preventive maintenance appointments, renewal of AMC contracts etc
Easy documentation of Service History
Easily Track Inventory

21. HELPDESK TRACKER
A resident can lodge two types of Tickets - Personal and Community
"Personal Tickets" can be viewed only by the resident and other members of his or her flat
"Community Tickets" can be viewed by all residents
Help Desk updates sent through and SMS
Tickets can be automatically escalated if it is not acted upon within a set timeframe
Residents can lodge a Ticket just by sending an SMS to a Dedicated Number

22. SECRET BALLOT
The Online Secret Ballot mimics the physical ballot and has more features
Only the election officer who sets up the poll can view the results online
Once poll is closed, the scores and attendance reports are readily available and can be printed by the election officer

23. MAINTENANCE CONTACTS
The central directory of your AMC contacts, other maintenance contacts
Due dates of upcoming payments can be set so that you can avoid penalties
These contacts can be assigned to designated Assets in Asset Tracker

24. STAFF MANAGER
Directory of all staff specific to a flat, such as domestic help, driver, cook etc
Status such as 'Active', 'Temp', 'Expired' can be assigned to control entry
Details such as Badge Number, phone number, , address, photograph can be stored for each staff member
APIs available to seamlessly integrate with hardware devices like RFID cards, Bio-metric scanners etc

25. ADMIN REPORTS
Reports from all Management and Accounting Applications consolidated in this application
Very useful readymade reports such as Residents List, Vehicle report, Maintenance Fee defaulters, Cash Flow report, Expense report etc
Any report can be published to the Notice Board with single click, so they can be shared with all residents

26. NOTICE MANAGER Admin can create a workflow to approve notices
Admin can set categories like Commercial Notices ( Rental, sale etc.) and Non-Commercial Notices
Once a notice is posted by a resident, it comes for approval to the Admin
Admin can then set the category based on the notice content
Integrated with Income Tracker and an invoice gets posted automatically to the relevant resident's account for commercial notices

27. EVENTS & FACILITY BOOKING
Calendar which displays booked / blocked facilities and events
View facilities booked by resident, and others
Resident can book a facility
System will not book a facility if a booking already exists
Hard Booking : Integrated with payment gateway

28. EVENTS & FACILITY BOOKING
Setup facilities - one time use cost or cost per hour, income account for facility booking, auto-cancel duration for each facility
Retire Facilities temporarily
Collect payment and confirm booking, cancel booking
View past bookings, utilization etc.

29. ATTENDANCE TRACKER
Track Visitors and Staff Entering and Leaving the Complex
Assign multiple gates and track movement at each gate
Integrated with Staff Manager
Configurable Visitor entry reasons eg. Personal Visit, Door Delivery etc
Comprehensive Reports to track the entry / exit

30. MOVE IN/OUT TRACKER
Setup a workflow for tracking Move Ins and Move Outs
Capture I-Form, J-Form and Share Register Details for each Member
Capture Lease Start and Lease End for Tenants

31. BILLING MODULE
Income Tracker
Payment Gateway

32. INCOME TRACKER Automatic Invoice generation against each flat
Supports different Apartment Categories
Manual invoice can be keyed for all other receivables such as Ad-Hoc fees or penalties
Easy set up of Income Heads
Post Dated Cheques can be tracked easily
Financial details against each flats viewed with ease, with color coded lights to identify defaulters
/SMS reminder can be sent to payment defaulters
Very easy to use - be compliant with accounting standards without being an accountant

33. PAYMENT GATEWAY
Residents can pay their dues online through Payment Gateway provided by Citibank
Instant E-Receipts is generated and their Dues get cleared off
Payment gets routed to Association bank directly from Nodal Bank
Amount will be settled within T+3 days
Facility Booking, Move in/out charges, Festival ticketing can all be done easily through Payment Gateway

34. ACCOUNTING MODULE Income Tracker Expense Tracker Bank & Cash
General Ledger
Payment Gateway

35. EXPENSE TRACKER
Easy setup and tracking of Direct and Indirect Expense Heads
Expenses for past periods can be compared
Budgeting for selected Expense Heads, with variance tracking
Online Purchase Requests can be created
Approvers can be selected and approval can be made online
Service Tax and TDS are captured and posted to relevant Tax Accounts
Outstanding dues against Vendors is available

36. BANK & CASH Configure Bank Accounts and Petty Cash
Seamlessly integrated with Income Tracker and Expense Tracker - all income and expenses posted reflect against Bank Accounts or Petty Cash
Transfer between accounts, withdrawal to Petty Cash can be captured
Makes Bank reconciliation very easy

37. GENERAL LEDGER
Chart of Accounts to configure Assets, Liabilities, Income and Expense Account Heads all in one place
Journal Entries to move money to relevant Account Heads
Journal Entries to capture asset depreciation, bank charges and loans etc
Free flow query to pull up transactions from any date and any account
Trial Balance, Balance Sheet and Profit & Loss Statements with option to export to Excel

38. GENERAL LEDGER
Free flow query to pull up transactions from any date and any account
Trial Balance, Balance Sheet and Profit & Loss Statements with option to export to Excel

39. THE END