1. PBIS Apps and SWIS Information and Updates
Peg Mazeika, Wisconsin PBIS Network Regional Technical Assistance Coordinator
Nicole Beier, Wauwatosa School District Data Coordinator/Analyst
Dana McConnell, Wisconsin PBIS Network Students with Disabilities Coordinator

2. PBIS Apps Basics PBIS Apps (www.pbisapps.org) is the new home of: SWIS
PBIS Assessment
PBIS Evaluation

3. PBIS Apps Basics, continued
LOG IN Assessment Coordinators or SWIS Facilitators
For SWIS Facilitators & Assessment Coordinators: At top of page in black bar enter your and password, or in box middle right side enter your and password.
This will list all of the applications you have access to as a facilitator or coordinator for data entry or review. Click on the one you want.

4. PBIS Apps Basics, continued
LOG IN SCHOOL ASSESSMENT Entry
Click on PBIS Assessment in Applications box middle left or Applications at the top, then PBIS Assessment,
Log in with school ID number in box. Takes you to your School Dashboard for PBIS assessment data and staff to take surveys.

5. SWIS Overview What is SWIS? Reliable Confidential Web-based
Information system to
Collect,
Summarize, and
Use
student behavior data for decision making.

6. SWIS Applications School-Wide Information System (SWIS)
Supports Tier 1 PBIS implementation
Collects and summarizes office discipline referral information
Check-In Check-Out (CICO-SWIS)
Supports Tier 2 PBIS implementation
Collects and summarizes Check-In Check-Out point card data
Individual Student Information System (ISIS-SWIS)
Supports Tier 3 PBIS implementation
Monitors and summarizes individual student’s specific outcomes/plans

7. New SWIS Pricing All prices are per school per year (Sept 1-Aug 31)
If activate subscription after March 1, subscription fees waived until Sept 1
Starting Sept 1, 2013 you no longer need to have SWIS in order to have CICO, etc. Each application is available on its own or bundled with each other.

8. SWIS Data Integration
SWIS Data Exchange (SDEX) – online application that can be used to download SWIS data across multiple schools into a single file that can be manipulated or uploaded into your SIS as needed
SDEX manual can be found here for more information: DEX%20Manual.pdf
Distributor – one-way interface to integrate SWIS data directly into your SIS or data warehouse. Can import SWIS data into your database over the internet using a simple application programming interface (API). Just need a small script written by your school/district programmer to import just the data you choose automatically into your SIS.
Distributor manual can be found here for more information: tor%20Manual.pdf
More options to come in the school year.

9. SWIS System and Staff Requirements
School-wide discipline is one of the top goals for the school.
Administrative support for the implementation and use of SWIS is available.
A behavior support team exists and they review referral data at least once a month.
The school uses an office discipline referral form that is compatible with SWIS referral entry.
The school has a coherent office discipline referral procedure that includes:
Definitions for behaviors resulting in office-managed vs. staff managed referrals.
A predictable system for managing disruptive behavior.
Data entry time is allocated and scheduled to ensure that office referral data will be current to within a week at all times.
Three people within the school are identified to receive one, 2 ½ - 3-hour training on the use of SWIS.
The school has computer access to the internet and one of the following web browsers: Internet Explorer 8.0 or higher, Firefox 3.0 or higher, Safari 3.0 or higher, or Google Chrome.
The school agrees to on-going training for the team receiving SWIS data on uses of SWIS information for discipline decision making.
The school district agrees to provide a facilitator who will work with school personnel on data collection and decision-making procedures.

10. CICO System and Staff Requirements
School has a SWIS Facilitator and a SWIS account
School is implementing a Universal (Tier I) system of support as indicated by SET (≥80), TIC (≥80), or BoQ ((≥70) scores.
School has access to a coach and/or trainer for coordinating implementation of CICO procedures.
School is implementing CICO with the following features in place:
Description of program
CICO Coordinator
Process for identifying students for CICO
Process/materials for training adults, students, and families
School has a standard Daily Progress Report/CICO Point Card with the following information:
Defined # of check-in periods (up to 10)
Defined # of expectations (3-5)
A three-point rating scale
A 90-minute Swift at CICO-SWIS training sessions is scheduled for the CICO-SWIS users (2-3 people) and Coach, conducted by the CICO-SWIS facilitator.
CICO-SWIS data entry person and data entry time are defined.
Schedule and assignments for CICO-SWIS report generation are defined.
The Universal team and Individual Student Support Teams have scheduled meetings to use the CICO-SWIS data for problem solving and decision making. CICO Coordinator, Coach/SWIS Facilitator are scheduled to work with teams for at least three follow-up meetings.

11. ISIS System and Staff Requirements
School has an ISIS-SWIS facilitator and a signed ISIS-SWIS license agreement
Process/materials exist for orienting staff, students, families, and others to the individual student support practices (as needed).
Coordinator(s) within the school is/are identified and can consistently:
Monitor the status of the system of support across individual interventions/students
Manage student support teams/plans with ISIS-SWIS data
Set up and monitor ISIS-SWIS student files
Serve as a liaison between team, students, staff, and families
A representative team meets regularly to develop and manage individual student supports across the school.
School is implementing individual student support with documented guidelines/processes for:
Individual student support identification and eligibility
Individual student/family notification, progress monitoring, and ongoing communication
Individual student support assessment
Individual student support intervention planning
Individual student support evaluation
A three-hour Swift at ISIS-SWIS training session conducted by the ISIS-SWIS facilitator is scheduled for 2-4 ISIS-SWIS coordinators, an individual support coach, and 2-3 ISIS-SWIS users.
ISIS-SWIS data entry staff and data entry time are identified to enter student data at least twice per week.
Schedule and assignments for ISIS-SWIS report generation are defined.
Team is willing to use parameters of student file setup and data entry within ISIS-SWIS.

12. SWIS, CICO, and ISIS Facilitators
Help schools complete readiness requirements, submit paperwork, conduct initial training, provide on-going support
Can find one near you by going here: Coordinator.aspx
If your district does not yet have a facilitator and you plan to have 2+ schools using SWIS, you may want to train someone within your district to be your SWIS facilitator.
The Wisconsin PBIS Network will be hosting a SWIS Facilitator Training September at the Wilderness Territory in Wisconsin Dells. To register, go here:
To become a certified CICO Facilitator, a SWIS Facilitator would need to attend a 2 hour online training.
To become a certified ISIS Facilitator attendance at an additional day of training is required. One was held here yesterday and another will be held October 9 as a Pre-Conference session for the 2013 National PBIS Leadership Forum.

13. Brief SWIS Demos Entering data Viewing graphs/reports
Disaggregating data
CICO
Data entry
Reports
ISIS
Student File
Data Entry
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

14. Main Menu
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

15. Entering Data School Information Enrollment & Days Per Month
School Address & Phone Number, Grade Range, Contact Person
Enrollment & Days Per Month
Total Enrollment and by Race/Ethnicity and School Days Per Month
Staff/Students
Add/Revise Staff – Requires First and Last Name, Staff ID optional
Add/Revise Student – Requires First and Last Name, whether or not the student has an IEP, Gender, Ethnicity and Race, Student ID optional
Display Staff/Student Status – Shows which staff/students are available to choose in selection lists and gives you the ability to “deactivate” staff/students so they no longer show up in the list
Merge Staff – Only use if you have 2 separate entries for the same staff member/student to merge the data from the “2” people into 1
Referrals
Add/Revise Referral – Next slide
Find Referral – can be used to get a list of referrals for a particular student/staff/date/problem behavior/grade/time/location/etc. Clicking on the referral date in the list that comes up takes you to the referral.
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

16. Entering Data - Referrals
If Minor is checked, Problem Behavior options change slightly
Other Information field is limited to 255 characters
Extra Info – defined at the school level
Copy data to next new referral – if multiple students involved in same incident
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

17. Reports Quick Big 5 Average Referrals Per Day Per Month
Referrals by Problem Behavior
Referrals by Location
Referrals by Time
Referrals by Student
Other Reports___________________________________________
Custom Report
Custom Graph
Individual Student Report
Suspension/Expulsion Report
School Ethnicity Report
School Ethnicity Suspension/Expulsion Report
Triangle Report
Year End Report
Referrals by Staff
Student & Staff Lists
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

18. Big 5 Reports Average Per Day Per Month
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

19. Big 5 Reports Problem Behavior
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

20. Big 5 Reports Location
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

21. Big 5 Reports Time
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

22. Big 5 Reports Student
Note: It seems likely that ALL of the screens we will demo will change pretty significantly with the new version to be released August 23.

23. Custom Reports & Graphs
Teachers say there are many problems on the playground in February. Customize to find out how much trouble there really is, what kind of trouble, which recess (time), which grade, gender, etc.
Also a great way to look at disaggregated data.

24. Individual Student Report
For an individual student:
Number of Referrals per Year
Average Referrals per Day per Month
Referrals by Problem Behavior
Referrals by Location
Referrals by Motivation
Referrals by Time
Suspensions/Expulsions per Year

25. Suspension/Expulsion Report
Gives the number of Events, Days, and Students Contributing for:
In School Suspensions
Out of School Suspensions
Expulsions

26. Ethnicity Report – Graph 1
Percentage of all enrolled students by ethnicity and percentage of referrals by ethnicity
So for example, you can see that about 25% of the population of this school is Hispanic/Latino, however, Hispanic/Latino students received almost 30% of the referrals in this school. Also, about 51% of the students in this school are White, however, they received about 50% of the referrals in this school. In general, if the blue bar for an ethnic group is taller than the green bar for that ethnic group, it indicates disproportionality in your discipline data. That is, that ethnic group is getting a larger percentage of referrals than we would expect based on what percentage of the population they make up. So in this graph, Hispanic/Latino students are getting more referrals than we would expect based on the percentage of Hispanic/Latino students in this school.

27. Ethnicity Report – Graph 2
Percentage of all enrolled students by ethnicity and percentage of students with referrals by ethnicity
As we saw in the last slide, 25% of the students in this school are Hispanic/Latino – that’s the green bar on this graph as well. However, the blue bar on graph #2 shows the percent of students with office discipline referrals from that ethnic group. So you can see here that 336 students in this school received office discipline referrals and 101 of them were Hispanic/Latino – which is about 30%.
To clarify, on Graph #1 the blue bar was the percent of referrals that went to students of each ethnic group, while on Graph # 2 the blue bar shows the percent of students with office discipline referrals from that ethnic group. The difference between graph #1 and graph #2 is that if a student received multiple referrals that would raise the blue bar on graph #1 but that student would only be counted once on graph #2.
Interpretation of this graph is similar to the interpretation of graph #1. Here, if the blue bar for an ethnic group is taller than the green bar for that ethnic group, it indicates disproportionality in your discipline data because that ethnic group makes up a larger percent of students with referrals than we would expect based on what percent of the population they make up.

28. Ethnicity Report – Graph 3
Percentage of students within each ethnic group who have referrals
The third graph that comes up shows the percentage of students within each ethnic group who have referrals. On this graph the bars show the percent of students of that ethnic group that have received office discipline referrals. In the table you can see that there are 123 Hispanic/Latino students in this school and 101 of them received office discipline referrals. That is the 82% that is shown here. So this graph shows the percent chance that a student has of getting disciplinary contact based on their membership in that ethnic group based on the discipline contacts of that ethnic group to date.

29. School Ethnicity Suspension/Expulsion Report
Graph #1
Can also get this for In School Suspension or Expulsion instead.

30. School Ethnicity Suspension/Expulsion Report
Graph #2
Can also get this for In School Suspension or Expulsion instead.

31. School Ethnicity Suspension/Expulsion Report
Graph #3
Can also get this for In School Suspension or Expulsion instead.

32. Triangle Report
You must have at least 2 years of data for the graph to show, but the table will populate with at least one year of data.
Generally we look at Office Discipline Referrals (no minors) and strive for at least 80% of students getting 0-1 referral, 15% or less students getting 2-5 referrals, and 5% or less students getting 6+ referrals throughout the school year.

33. Year End Report
Referrals per Year per 100 Students (All Referrals, Major Only, Minor Only)
Problem Behavior Report (All Referrals, Major Only, Minor Only)
Grade Report (All Referrals, Major Only, Minor Only)
Location Report (All Referrals, Major Only, Minor Only)
Suspension/Expulsion Report
Triangle Report (All Referrals, Major Only, Minor Only)
The pdf posted here is an annotated version of the Year End Report, to help you interpret the graphs on your report: urces/ _SWIS%20Year%20End%20Reports.pdf

34. Referrals by Staff Student & Staff Lists
Graph shows the number of referrals (Major, Minor, or Both) given by each staff member in a date range that you specify
Student & Staff Lists
Student – displays table of SWIS ID, District ID, Name, Gender, Ethnicity, and whether or not a student has a current IEP for each student entered into the SWIS system
You can also choose to get the same list for only students currently with IEPs
Staff – displays table of SWIS ID, District ID, and Name of all staff entered into the SWIS system

35. Check In Check Out (CICO) Form Example
 Name:
Date:
Safe
Responsible
Respectful
Check In
Before
Recess
Lunch
Before Recess
mid afternoon
Check Out
Key: 2 Great job
1 Did OK
0 Had a difficult time
Today’s total points:
Can have up to 5 expectations and up to 10 check in periods. Must be the same setup for all students. Must be entered as 0, 1, and 2, but could put smiley faces, 1, 2, 3, etc. Data entry person just has to convert upon entering.

36. Check In Check Out (CICO)
Can have up to 5 expectations and up to 10 check in periods. Must be the same setup for all students. Must be entered as 0, 1, and 2, but could put smiley faces, 1, 2, 3, etc. Data entry person just has to convert upon entering.

37. Student Management Enroll Unenroll View CICO history
Set goal for each student

38. Student History Manager
Use this screen to see/modify when a student was enrolled and unenrolled, and also if student data was entered when a student wasn’t enrolled (perhaps indicative of a data entry error?)

39. Data Entry School Status Student Status
School In
No Data
No School
Student Status
Present
Absent
Absent, No Data, and No School are also options for each period for each student
Have to sum across expectations for each period and enter total

40. Individual Student Count Report
Green=met goal, red = didn’t. Shows ODRs too.
Often didn’t – which period brings him down?

41. Individual Student Period Report
3rd Period seems to cause the most trouble. Is it like that all the time? Or are there days he is successful during 3rd period?

42. Individual Student Single Period Report
Just showing data from 3rd period. Is there a particular day of week that is bad? Particular activities good (centers?)? Particular activities bad (tests/quizzes)?
Shows ODRs too (on same day, not necessarily same period of the day though).

43. CICO School-wide Report
Shows number of students enrolled each day.
- Is the average for the day. If it’s always pretty low, maybe need systematic change to your CICO program. Different greeter? Reteach all staff to be honest but positive? Rethink the population of students that are on CICO (maybe only students in need of tier 3 support, who likely wouldn’t do well on a tier 2 intervention such as this one)

44. ISIS SWIS Dashboard
Can access assessments/behavior support plan/documents quickly from the student’s dashboard. Can also quickly see which measures have been assigned to that student and when the next one needs to be taken. Can also see who is on the student’s team.
For a more thorough introduction to ISIS SWIS, go to Marla Dewhirst’s session tomorrow – E8!

45. ISIS SWIS – Adding a Measure
Extremely flexible! You select the type of measure (outcome or fidelity), the metric type (percent, calculated percent, points/count/duration, scale, and rate) and data collection schedule (daily, weekly, monthly) and you can set a different goal for each measure. You can also set up time segments for data reporting – like morning, lunch, and afternoon – so you can look for time of day patterns in the data.

46. ISIS SWIS – Data Entry
Designed for you based on the metric type you assigned for each measure you created.

47. ISIS SWIS Reports
Measure – line graph of scores on the measure you select and optionally any comparative measure you choose to include on the graph. Data plotted for each day for the time period you select.
Time Segment – bar graph of any measure with data for a student averaged by daily time segment (e.g. morning, lunch, afternoon), to identify if one time segment is particularly challenging.
Single Time Segment – line graph of the measure you select and optionally any comparative measure you choose to include on the graph. Data plotted for each day for only the specific time segment you select to identify change in behavior over time in a specific time segment.

48. SWIS Updates, Part 1 SWIS 5 is set to be released August 23
After login, will be taken right to dashboard of Big 5 plus Referrals by Day of Week
Reports
Graph, table, and report options all on same screen
Easier to print graphs than before
Reports open on tabs so you can quickly click from one to another to compare them
Custom report has new Drill Down feature – can select what data to include/exclude as you go
Can now include/exclude data from multiple school years in your report
Once you set your filters, you can also select your graph type (action taken, day of week, ethnicity, gender, grade, location, others involved, perceived motivation, problem behavior, referral type, staff, student, time of day)
Can easily export the data included in your custom report into an Excel file for further analysis
Can save custom report as a report template for ease of future accessibility

49. SWIS Updates, Part 2 Referral Entry screen is more efficient
Drop down box and ability to start typing to find student/staff name
Link to Add Student right there if they aren’t already entered into SWIS
Ability to select multiple problem behaviors AND multiple actions taken on one ODR (these are school settings so you can the maximum allowable number of each)
Person Management – quicker to add students/staff
Risk index will be included within the Ethnicity Report
Will be able to indicate types based on federal guidelines for referrals for weapons and/or harassment
Will still have ability to set up custom fields – even more than before

50. SWIS Updates, Part 3 Referral Form Changes
Possible Motivation category will now be called Perceived Motivation
Administrative Decision will now be called Action Taken
Will be able to identify whether seclusion and/or restraint were involved as part of each incident (None will be the default)
Bullying and Harassment will now be separate
School can link harassment types directly to Harassment as a default custom field
If Use/Possession of Weapons is selected as the problem behavior you can also select the type of weapon that was used
Disrespect will be separate from Defiance/Insubordination/Non-compliance
Three new options under Action Taken:
Alternative Setting Placement
Additional Attendance/Saturday School
Action Pending
Two options removed from Action Taken:
None
Unknown

51. SWIS Updates, Part 3 Referral Form Changes, cont.
If you use SWIS, make sure your Referral Form reflects these changes before the school year begins
New Referral Category Definitions document available at 20Category%20Definitions.rtf
New Referral Form Examples can be found at 20Form%20Examples.rtf

52. SWIS Updates, Part 4 SWIS Update Webinars
Check back often on the Training & Webinars page of the PBIS Apps website for upcoming In-Person Trainings, SWIS Suite Webinars, and PBIS Assessment Webinars! Also check out the Video Tutorials page of the PBIS Apps website for short videos demonstrating the use of various components of the PBIS Assessment, PBIS Evaluation, and SWIS tools.