1. Statewide Provider Database and Geomapping Tools
Illinois Department of Children & Family Services 1

2. SPD Training Agenda SPD background Organization of information in SPD
SPD search methods
Geomapping feature
‘SPD Info’ supplemental site
Computer login and live practice searches

3. Statewide Provider Database (SPD)
What is the SPD?
Online database with comprehensive information on social service agencies and programs throughout the state of Illinois

4. Statewide Provider Database (SPD)
Who Uses the SPD?
Staff throughout the DCFS system to identify and locate community based services for children and families.
Service providers throughout the state to locate community based services for their clients.

5. SPD Goals
Individual level: to facilitate access to and utilization of services by clients
Agency level: to assess gaps in resources and develop new resources in areas of local need
System level: to reduce inefficiencies and encourage collaboration of provision of services to the client population 5

6. Background Information
Began as a pilot in Cook County as part of a project funded by the MacArthur Foundation in 2002
Expanded statewide, contracted by
DCFS in 2004
Launched for use by caseworkers in
March of 2008 6

7. SPD Contents Currently contains information on:
1,700 agencies across the state
4,100 programs
Over 23,000 services
Includes programs with and without DCFS contracts
Includes data on which state departments contract for services 7

8. SPD Login Procedure 1. Illinois Outcomes Website
There are two ways to log into SPD:
1. Illinois Outcomes Website
You will then need to click on “Provider Database” and this will take you to the login screen.
2. D-NET
Click on ‘Resources’ tab, followed by Statewide Provider Database (SPD) to reach the login screen
Your username is your DCFS Illinois Outcomes ID
For password resets, please call the DCFS Help Desk at

9. Structure of SPD Structure is Hierarchical Agency Locations Programs
Services
Program Types
Mental Health
Substance Abuse
Domestic Violence
Parenting
Early Childhood
Non-clinical
Health Clinics (in production) 9

10. Methods for Searching SPD
CANS-Recommended Services Report used only by DCFS workers with a DCFS client ID number
Manual Report to select service types and features in a specified location
Agency Report to see all the programs and/or locations of a specific agency
Keyword Search to find information related to a specific topic or word (such as “Church” or “camp”)

11. CANS Recommended Services Report
The system will automatically generate a list of providers who offer needed services based on the child’s most recent CANS assessment and the child’s current address. This feature is for DCFS case workers only.

12. Manual Service Provider Report
The Manual Service Provider Report is the most common search method
Zipcode is the only required field
Program Types:
Mental Health
Substance Abuse
Parenting
Early Childhood
Domestic Violence
Non-Clinical

13. Special Target Populations
Juvenile Offenders
Military/Military Families
Physically Challenged/ Medically Complex
Sex Offenders
Teen Parents
Trauma Survivors
Victims of Human Trafficking
Visual/Hearing-Impaired
Developmentally Disabled
Early Childhood
Foster Care
Homeless
GLBTQ
Individuals with HIV/AIDS
Senior Citizens
Ex-Offender Re-entry

14. Service Types Anger Management Advocacy Art therapy Case management
Crisis intervention
Developmental
Assessments
Drug testing
Educational Advocacy
Educational testing
Emergency Shelter
Family counseling
Financial Assistance
Food/meals
Gang awareness
GED preparation
Group counseling
Health education
HIV/AIDS counseling
Home Visiting
Individual counseling
Legal/Court Advocacy
Life/Independent Living Skills
Medication compliance
Medication management
Neuropsychological testing
Parenting assessment
Parenting skills training
Peer support group
Psychiatric evaluation
Psychological testing
Recreational Activities
Safety Planning
Services for parent/guardian
Sexual Abuse Evaluation
Vocational Assessment or training/Employment 14

15. Manual Search: Generate Report
Click “Generate Report” when you are ready to see your Service Provider Match Report

16. If no options are displayed in the initial report, this may mean that you made too many specifications in your search. You can “back out” by clicking “back” and selecting only the zipcode, setting all other features to “all” to see what resources are available in the specified area. If you uncover a particular “shortage” (for instance, you notice that there are psychiatrists available in Rockford but when you specify “psychiatric evaluation” and “Medicaid” none show up) feel free to contact an SPD team member to let them know. It is in this way that you can help us use the tool to document gaps in service availability in your community.
To use this report as a guide, click on “download a printable PDF” in the upper right corner, and you can print out the first few pages and call providers to follow up on availability. Often the report is very long, so make sure to specify the number of pages you’d like to print.
All of the items in blue on the page can be clicked on for more information. If you click on the agency name (second column) you’ll access the agency report. If you click on the program name, you’ll obtain all of the details of the program (about fifteen pages) and if you click on the address you’ll access a map and directions. Let’s do that now. 16 16

17. This page displays the directions
This page displays the directions. At the top left you can specify whether you would prefer walking, driving, or public transportation (where available) directions. 17 17

19. Program Information Discharge Features addressing barriers to access
Staffing patterns & credentials
Use of evidence-based practices
Intake
Eligibility
Geographic
Financial
Clinical
Demographic
Contact Information
Program Hours
Administrative Hours
Enrollment Capacity
Services Offered
There is a limited window of time in which to intervene, usually when a family is in crisis they are more open to following up on referrals and receiving help. In order to take advantage of this window, we try to provide as much detail as possible about what is needed to access services. 19

21. Community Collaboration SPD Training
Northwestern Legal Clinic
La Rabida
Family Focus - Nuestra Familia
LAN 79
Birth Parent Council Summit
Safety Networks
Cook County Probation
Department of Human Services
Child & Family Connections
Strengthening Families Illinois
AOK
Chicago Public Schools Social Workers
YMCA
Chicago Police Department Community Policing Unit
Kane County Learning Network
Youth 1st
Alternative Schools Network (mentors)
South Suburban Family Shelter
CDPH

22. Geomapping for Gap Analysis
Addresses of youth in care and service provider locations are mapped – addresses converted to X/Y coordinates
Facilitates spatial analyses
Location where services are provided
Geographic catchment area
Data can be used to help influence policy decisions surrounding the allocation of resources 22

24. 24

25. SPD Info Supplemental Site
Click here to be taken to SPD Info

26. SPD Info
SPD Info can be found at
SPD Info is the supplemental site to SPD and is available to the general public as well as SPD users.
It offers information, grouped by category about organizations and events which may be of interest to your clients.

27. SPD and Other Online Directories
Benefits of using SPD
Data can be incorporated for mapping
Data is accessible to registered users for searching based on specific criteria
Highly detailed records
Benefits of supplementing SPD with other directories in SPD Info
Not password protected; open access
Comprehensive listings for other service types/areas 27

28. SPD Contact Information
Eileen Reilly Leslie Eakin
SPD Project Coordinator Health Interviewer/SPD Trainer
(312) (312)
Laura Diaz Lauren Walker
Health Interviewer/SPD Trainer Health Interviewer/SPD Trainer
(312) (312)
Erik Sandberg
Health Interviewer/Training Coordinator
(312)
DCFS Help Desk (800)