1. 2014-2015 Perkins Local Plan and Budget Submission Office of Career and Technical Education Services January 2014

2. Welcome & Instructions Tab In Excel, the pages in each tab will run continuously. To see each page break clearly, you will need to turn on Page Break Preview or Page Layout. Instructions for completing the 2014-2015 Perkins Local Plan 1Virginia Department of Education - January 2014

3. When you open the Excel file, you may see Security Warning at the top of the screen, depending on your Security Settings. If so, Click on “Options.” When the box pops up, Click “Enable this content.” Then Click “OK. 2 Welcome & Instructions Tab Virginia Department of Education - January 2014

4. Information has been inserted for: downloading the OMEGA User’s Guide contacting OMEGA Support contacting appropriate CTE Staff: George Willcox and Joseph Wharff 3 Welcome & Instructions Tab Rows 8-13 Virginia Department of Education - January 2014

5. As well as 2003 Excel.xls files, OMEGA will now support uploading 2007 Excel.xlsx and.xlsm formatted files. If you should experience any problems with uploading files, please call OMEGA Support at 804-371-0993. 4 Welcome & Instructions Tab Row 21 Virginia Department of Education - January 2014

6. Local Plan Due Date – April 30, 2014 Federal Requirement - “substantially approvable form” In compliance with federal requirements, the school division must submit the application to the VDOE in “substantially approvable form” via OMEGA no later than April 30, 2014, to obligate Perkins funds on July 1, 2014. 5 Welcome & Instructions Tab Rows 22-24 Virginia Department of Education - January 2014

7. 6 Welcome and Instructions Tab Row 56 Permissive Funds Allocation Not more than 40 percent of your total Perkins allocation is eligible for Permissive Uses of Funds. Welcome & Instructions Tab Row 56 Virginia Department of Education - January 2014

8. Do Not Round Budget Amounts The budget total amount must match the federal allocation EXACTLY. 7 Welcome & Instructions Tab Row 58 Virginia Department of Education - January 2014

9. New Program/Course Application The application for new CTE programs/courses may be downloaded from the CTE Program Administration and Management Web page. 8 Welcome & Instructions Tab Row 68 Virginia Department of Education - January 2014

10. Certification and Assurances A copy of the signed form must be faxed to the Office of Career and Technical Education at 804-530-4560. 9 Welcome & Instructions Tab Row 74 Virginia Department of Education - January 2014

11. Schedule 2 E-mail a Microsoft Word file of your completed 2014-2015 Plans of Study to CTE@doe.virginia.gov for separate approval. CTE@doe.virginia.gov 10 Welcome & Instructions Tab Row 90 Virginia Department of Education - January 2014

12. Schedule 3 Each sub-population category has grade level defined. 11 Welcome & Instructions Tab Row 92 Virginia Department of Education - January 2014

13. Schedule 8 Documentation for agreement to each schedule is REQUIRED. 12 Welcome & Instructions Tab Row 106 Virginia Department of Education - January 2014

14. Schedule 16 Documentation for the school division’s maintenance of effort with local funds is REQUIRED. 13 Welcome & Instructions Tab Row 136 Virginia Department of Education - January 2014

15. Schedule 16 - Item #10 School divisions must meet the state maintenance of effort for equipment. 14 Welcome & Instructions Tab Row 152 Virginia Department of Education - January 2014

16. Schedule 17 The total amount of permissive items may not exceed 40% of your total Perkins allocation. WARNING: If you exceed the 40%, a note will appear at the bottom of Schedule 17. 15 Welcome & Instructions Tab Row 158 Virginia Department of Education - January 2014

17. Schedule 17 In Column 2 – “All” is an option. 16 Welcome & Instructions Tab Row 159 Virginia Department of Education - January 2014

18. 17 Schedule 18 Object Code 5000 – a separate line has been provided to list Indirect Costs. The total amount for administration may not exceed 5% of your total Perkins allocation. WARNING: If you exceed the 5%, a note will appear at the bottom of Schedule 18. Welcome & Instructions Tab Row 166 Virginia Department of Education - January 2014

19. Comments Page If needed, a Comments Page has been added at the end of the CTEMS Schedules to further explain any of the previous schedules. NOTE: Please identify the schedule number and keep comments brief and concise. 18 Welcome & Instructions Tab Row 173 Virginia Department of Education - January 2014

20. 19 Comments Page Example CTEMS Schedules Virginia Department of Education - January 2014

21. 20 Contact Information For assistance, please contact your division’s assigned representative: George Willcox, Coordinator, or Joseph Wharff, Specialist, for Planning, Administration and Accountability at 804-786-4206. Welcome & Instructions Tab Appendix A Virginia Department of Education - January 2014

22. 21 Welcome and Instructions Tab Appendix B Required and Permissive Use of Funds Refer to Appendix B for definitions. Welcome & Instructions Tab Appendix B Virginia Department of Education - January 2014

23. 22 Object Code Definitions and Contact Information Refer to Appendix C for budget object code definitions. Welcome & Instructions Tab Appendix C Virginia Department of Education - January 2014

24. Certification and Assurances A copy of the signed form must be faxed to VDOE at 804-530-4560. Certification and Assurances Tab 23Virginia Department of Education - January 2014 Certification and Assurance Tab Row 6

25. Certification Signatures To certify postsecondary collaboration in the development of the Career Cluster/Pathway Plan of Study, obtain the Local Community College Perkins Administrator’s signature. 24 Certification and Assurance Tab Row 33 Virginia Department of Education - January 2014

26. Assurance #24 The school division will conduct a self-assessment of the career and technical education program. The Federal Program Monitoring Review System requires the pre-identified school divisions to review their CTE program once every six years. If applicable, school divisions must complete a comprehensive self-assessment survey and submit in conjunction with the CTE Local Plan by April 30, 2014. 25 Certification and Assurance Tab Row 99 Virginia Department of Education - January 2014

27. The Perkins Performance Standards have been aligned with the list in the Division Annual Performance Report. Provide the “actual” performance levels for all CTE completers in the school division; and also, for the special populations. 26 Performance Assessment Tab Rows 14 - 26 Virginia Department of Education - January 2014

28. Performance Standards Not Met For Performance Standards not met, you will select each from a drop down menu. In the description block, explain why the standard was not met and what action has been taken to improve the performance. 27 Performance Assessment Tab Rows 40 - 59 Virginia Department of Education - January 2014

29. 2013-2014 Performance Assessment Targets For your information, state (negotiated) agreed upon levels of performance and the data collection sources have been provided for planning purposes and continuous improvement efforts. 28 Performance Assessment Tab Rows 69 - 84 Virginia Department of Education - January 2014

30. Schedules 4, 5, and 6 Complete only if changes have occurred from the previous year. 29 CTEMS Schedules Checklist Tab Virginia Department of Education - January 2014

31. Regional Technical Centers Complete only Schedules 1 – 16. NOTE: Schedules 4, 5, and 6 should be completed only if changes have occurred from the previous year. Schedules 17 and 18 should not be completed. 30 CTEMS Schedules Checklist Tab Virginia Department of Education - January 2014

32. Schedule 1 (Continued) Stakeholder Participation/Involvement Identify only one individual for each category on the local CTE advisory committee. 31 CTEMS Schedules Tab Row 34 and Rows 42 - 49 Virginia Department of Education - January 2014

33. 32 Schedule 1 (Continued) Stakeholder Participation/Involvement Describe how advisory committee members/stakeholders are informed about the Perkins Act of 2006 and what activities they will be involved in during the 2014-2015 school year. CTEMS Schedules Tab Rows 51 - 52 Virginia Department of Education - January 2014

34. Schedule 2 – Application for Local Career Cluster/Pathway Plan of Study Indicate all previously approved Career Cluster/Pathway Plans of Study. 33 CTEMS Schedules Tab Rows 77 - 98 Virginia Department of Education - January 2014

35. Schedule 2 – Application for Local Career Cluster/Pathway Plan(s) of Study List only the Career Cluster/Pathway Plan(s) of Study being submitted for 2014-2015. A Microsoft Word file of your 2014-2015 Career Cluster/Pathway Plans of Study must be e- mailed to CTE@doe.virginia.gov for separate approval.CTE@doe.virginia.gov 34 CTEMS Schedules Tab Rows 109 - 122 Virginia Department of Education - January 2014

36. Schedule 3 – Special Populations Report Grade levels have been added for each sub-category. Cells will allow you to enter “0” for any of the sub-categories. 35 CTEMS Schedules Tab Rows 137 - 138 Virginia Department of Education - January 2014

37. Schedule 7 – Professional Development (continued) You must provide the number of teachers/administrators participating in professional development activities. WARNING: The cell will only accept a number and will NOT allow an “x” to be entered. 36 CTEMS Schedules Tab Rows 317 - 321 Virginia Department of Education - January 2014

38. Schedule 8 – Evaluation of Career and Technical Education Programs Documentation for agreement to all four assurances is REQUIRED as listed in Item #17 of the Assurances and accepted by signing the Certification Page. Read and respond to each statement with an “X.” 37 CTEMS Schedules Tab Rows 350 - 353 Virginia Department of Education - January 2014

39. Schedule 11 – Sufficient Size, Scope, and Quality of Program Service and Activities “Yes” or “No” is REQUIRED to be selected from the drop down menu for each statement. WARNING: This item must have a response, DO NOT leave blank. 38 CTEMS Schedules Tab Rows 444 - 449 Virginia Department of Education - January 2014

40. Schedule 17 – Budget of Perkins Funds Column 2 – CTE Program Areas – “All” is an option in the drop down menu. 39 CTEMS Schedules Tab Rows 648 - 759 Virginia Department of Education - January 2014

41. Schedule 17 – Budget of Perkins Funds Column 5 – Budgeted Funds and Source of Funds – Provide the funding amount for each expenditure. 40 CTEMS Schedules Tab Rows 648 - 759 Virginia Department of Education - January 2014

42. Schedule 18 – Administration – Indirect Cost Object Code 5000 – Indirect Cost – A separate line has been provided to list Indirect Cost. 41 CTEMS Schedules Tab Line 787 Virginia Department of Education - January 2014

43. Schedule 17 – Budget of Perkins Funds and Budget Summary Worksheet The Grand Total of the Federal Budget in Row 765 and the Total of the Budget Summary Worksheet in Row 819 must equal the same amount. NOTE: All items identified as a federal source of funding in Column 5 on Schedule 17 will automatically be entered in the Budget Summary Worksheet by appropriate Expenditure Category. 42 CTEMS Schedules Tab Schedules 17 and Budget Summary Worksheet Virginia Department of Education - January 2014

44. Comments Page If needed, a Comments Page has been added at the end of the CTEMS Schedules to further explain any of the previous schedules. NOTE: Please identify the schedule number and keep comments brief and concise. 43 CTEMS Schedules Tab Row 830 Virginia Department of Education - January 2014

45. Online Management of Education Grant Awards (OMEGA) and Perkins CTE Local Plan and Budget Tips 44Virginia Department of Education - January 2014

46. WHEN TIPS WHEN USING OMEGA 1.Read the directions and appendices listed in the first tab of the local plan Excel spreadsheet template before beginning your local plan application. 2.Use support services. If you experience problems uploading the local plan, revision, or amendment submissions, you have several options: OMEGA and Budget Tips 45Virginia Department of Education - January 2014

47. A.On your OMEGA submission page, if you click on “OMEGA Support,” (red arrow above) you will be able to send an e- mail message directly to the OMEGA support specialists at the Virginia Department of Education. OMEGA and Budget Tips 46Virginia Department of Education - January 2014

48. B.If you click on “Help” (red arrow above), you will be directed to the OMEGA Web page (see excerpt below) on which the first paragraph provides a link to the User’s Guide. The guide is very helpful with screen shots and step-by-step directions. BUDGET & GRANTS MANAGEMENT ONLINE MANAGEMENT OF EDUCATION GRANT AWARDS (OMEGA) OMEGA – VDOE’s automated grant application and reimbursement system – eliminates paper submissions associated with grant applications and reimbursement requests. As explained in the User’s Guide (PDF), OMEGA enables grant recipients to... OMEGA and Budget Tips 47Virginia Department of Education - January 2014

49. C. If you wish to speak with one of the OMEGA specialists, call 804- 371-0993. D.If you have questions regarding the directions for completing the information in the Excel template for your local plan, please contact the Office of Career and Technical Education at CTE@doe.virginia.gov School divisions are assigned to either George Willcox or Joseph Wharff for Perkins CTE local plan support and approval. For the list of assignments, refer to the Welcome and Instructions tab of the Excel spreadsheet template (Appendix A). OMEGA and Budget Tips 48Virginia Department of Education - January 2014

50. 3.When submitting your original Perkins CTE local plan, please be careful when identifying the type of application. WARNING: You must click NO (which will change the default) to identify that it is a non- consolidated application. If you do not, the default is automatically YES, which will result in an inappropriate identification. OMEGA and Budget Tips 49Virginia Department of Education - January 2014

51. TIPS WHEN COMPLETING THE BUDGET 4.When completing the budget in Schedule 17, you must use the total funding allocation as provided by the U.S. Department of Education for school year 2014-2015. If those allocations have not been provided when completing your budget, use the allocation amount from SY 2013-2014; however, your budget must be revised once the SY 2014-2015 allocations are provided. OMEGA and Budget Tips 50Virginia Department of Education - January 2014

52. 5.Review the object code descriptions in the Welcome and Instructions tab of the Excel spreadsheet template (Appendix C). Be sure you understand the differences between the two object codes 3000 and 5000 descriptions. OMEGA and Budget Tips 51Virginia Department of Education - January 2014

53. A.Object Code 3000—Purchased/contractual services – services acquired from outside sources (i.e., private vendors, public authorities, or other governmental entities). Examples: CTE Regional Consortium and fees paid to another authority, local school division, community college, university, or other governmental entity; conference registration fees, airline tickets, travel agencies, and/or lodging paid directly to the professional associations, or public or private vendor; and payments made to county or school division credit cards for expenses such as conference registrations, airline tickets, and/or lodging expenses. For a detailed description, refer to Welcome and Instructions tab of the Excel spreadsheet template (Appendix C). OMEGA and Budget Tips 52Virginia Department of Education - January 2014

54. B.Object Code 5000 – Other charges - includes expenditures that support the CTE program, including school division and CTE administrators, staff, teachers, or consultant expenses for training, conference registration, travel, lodging, and meals (payments reimbursed directly to an individual). For a detailed description, refer to Welcome and Instructions tab of the Excel spreadsheet template (Appendix C). OMEGA and Budget Tips 53Virginia Department of Education - January 2014

55. 6.On Schedule 17, when you have a budget request that might span all your program areas, select the “All” from the drop down menu under the program column and provide one description. OMEGA and Budget Tips 54Virginia Department of Education - January 2014

56. Schedule 17 (continued) For instance, if you are “initiating, expanding, improving, and/or modernizing programs with up-to-date equipment from the items listed on the approved state equipment list,” you may provide a general statement and select “All” from the drop down menu. NOTE: When submitting your reimbursements, you must provide the details on the purchased item(s). This will reduce time in developing the budget and will eliminate the number of amendments you submit. You might be able to do a similar overall budget line item for professional development and Career and Technical Student Organization (CTSO) conference participation. OMEGA and Budget Tips 55Virginia Department of Education - January 2014

57. 7.Remember, Schedules 4, 5, and 6 do not need to be completed unless changes have occurred from the previous year’s local plan (this applies for both school divisions and regional centers). 8.A signed copy of the Perkins CTE local plan certification page must be submitted to VDOE by fax at 804-530-4560. Also, a Microsoft Word file of your completed 2014-2015 Plans of Study must be e-mailed to CTE@doe.virginia.gov. Currently, these are the only items to be sent separate from the OMEGA submission.CTE@doe.virginia.gov OMEGA and Budget Tips 56Virginia Department of Education - January 2014

58. 9.As well as 2003 Excel.xls files, OMEGA will now support uploading 2007 Excel.xlsx and.xlsm formatted files. If you should experience any problems with uploading files this year, please call OMEGA Support at 804-371-0993. OMEGA and Budget Tips 57Virginia Department of Education - January 2014

59. 10.Monitor your To Do Lists. If you have an OMEGA application or reimbursement item in the To Do list, it will need an action. Local plan application. To see the comments that inform you what action is needed, click on the heavy blue arrow under Project Group Status toward the bottom of the page. Once the application is complete, you may review the comments at any time by clicking the heavy blue arrow under Project Group with Approval Complete. Also, the comments will show who has reviewed the application request and where the application may be waiting for approval. WARNING: An application must receive a Level 4 approval within the school division before it is transmitted to the VDOE “To Do” boxes. OMEGA and Budget Tips 58Virginia Department of Education - January 2014

60. 11.Check your reimbursement and budget requests. The comments will show up on your “To Do” page without clicking an arrow. Use the sidebar on the OMEGA homepage to track the progress of your application in the “View an Application,” “View My Pending,” and “View My Coming Soon” lists. Remember, you cannot take new action on an application until it appears in your “To Do” list. OMEGA and Budget Tips 59Virginia Department of Education - January 2014

61. 12.How to submit revisions and amendments. It is very important that when you are requested to make changes to your local plan application before it can be approved: A.Both revisions and amendments must be made to the Excel spreadsheet that was saved in your local files and uploaded for submission. B.If you are revising the original application, it must be identified as a Revision (this is necessary to have the history of the application submissions for the approval process at VDOE). The step-by-step directions for submitting a revision are on pages 78 through 84 of the OMEGA User’s Guide (May 2012).OMEGA User’s Guide OMEGA and Budget Tips 60Virginia Department of Education - January 2014

62. C.If you are amending an application that was approved, it must be identified as an amended application. The step-by-step directions for submitting an amendment are on pages 85 through 90 of the OMEGA User’s Guide (May 2012).OMEGA User’s Guide OMEGA and Budget Tips 61Virginia Department of Education - January 2014

63. D. Indicate where and what amendments are being made to your budget. You may provide an explanation in the comments box or you may put (amended) within the budget (Schedule 17) beside any changes that are made. This is more efficient during the review and approval process. In addition, be sure to upload your entire spreadsheet when submitting amendments. OMEGA and Budget Tips 62Virginia Department of Education - January 2014

64. 13.Notification of local plan approval (new feature). On the OMEGA home page, the Notification section appears under the Announcement section. New notifications are referred to as “Unacknowledged” until the notification is opened and the user acknowledges that notification has been received. OMEGA and Budget Tips 63Virginia Department of Education - January 2014

65. SCHOOL YEAR JULY 1, 2013 – JUNE 30, 2014 FINANCIAL UPDATE 64Virginia Department of Education - January 2014

66. SUPTS. MEMO NO. 128-13 – May 17, 2013 SUBJECT: Estimated State Allocations under the Carl D. Perkins Career and Technical Education Act of 2006 for July 1, 2013 through June 30, 2014 $16,795,967.61 Secondary Education Funding $764,914 (3.19%) reduction in Federal Funding www.doe.virginia.gov/administrators/superintendents_memos/2013/128-13.shtml 65Virginia Department of Education - January 2014 CTE Perkins Act - Federal Funds School Year: July 1, 2013 – June 30, 2014

67. OMEGA Local Plan Application and Budget – Required Actions: Revised Annual Local Plan Application and Budget (CTEMS Schedule 17) must be submitted thru OMEGA based on actual allocation. Annual Local Plan Application and Budget must be approved by VDOE. Initial OMEGA Budget Transfer Request must be submitted based on actual allocation and approved Local Plan CTEMS Schedule 18 (Summary Budget Worksheet). 66Virginia Department of Education - January 2014 CTE Perkins Act - Federal Funds School Year: July 1, 2013 – June 30, 2014

68. OMEGA Reimbursement Requests – Required Actions: must have an Approved Local Plan and Budget based on actual allocation. must have an Approved OMEGA Budget Transfer based on actual allocation. must be for Actual SY 2013 – 2014 Expenditures. Must be Encumbered by June 30, 2014. must be Appropriate Use of Federal Funds to improve Career and Technical Education programs. 67Virginia Department of Education - January 2014 CTE Perkins Act - Federal Funds School Year: July 1, 2013 – June 30, 2014

69. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2013 – June 30, 2014 OMEGA System Reimbursement Requests Submission Deadline Must be created and submitted by the OMEGA Level 3 Approver to VDOE by T uesday – September 30, 2014 68Virginia Department of Education - January 2014

70. Important to remember: Perkins SY 2013-2014 federal funds cannot be carried over to the next school year. OMEGA reimbursement requests not submitted by deadline of September 30, 2014, will result in the forfeiture of any remaining unspent allocated funds. Unclaimed funds will be reallocated for unpaid school year 2013-2014 industry certification reimbursement requests. 69Virginia Department of Education - January 2014 CTE Perkins Act Federal Funds – Title I School Year: July 1, 2013 – June 30, 2014

71. Perkins federal funds cannot be used for: capital improvements, upgrades or improvements to physical structures, buildings, classrooms, laboratories, etc. purchasing used, reconditioned or repaired equipment. equipment repairs or to purchase repair parts for equipment. 70Virginia Department of Education - January 2014

72. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2013 – June 30, 2014 Perkins federal funds cannot be used for: installation of equipment unless installation is included in the original purchase price. purchasing materials, supplies and/or commodities that are consumed or materially altered when used (i.e., welding gases, paints, lumber, sheet metal, batteries, solvents, etc.). 71Virginia Department of Education - January 2014

73. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2013 – June 30, 2014 Perkins federal funds CAN be used for: purchasing new equipment. purchasing a classroom reference set of textbooks. purchasing computer and software upgrades. rechargeable batteries if part of the original purchase of equipment (i.e., digital camera, portable drill, etc.). 72Virginia Department of Education - January 2014

74. CHANGES to Local Plan Application and Budgets – Required Actions: Amendment to the approved Local Plan Application and Budget (CTEMS Schedule 17) must submitted thru OMEGA. Amendment to the Local Plan Application and Budget must be approved by VDOE. Revised OMEGA Budget Transfer Request must be submitted based on the funding changes and must agree with the approved Local Plan amendment CTEMS Schedule 18 (Summary Budget Worksheet). 73Virginia Department of Education - January 2014 CTE Perkins Act - Federal Funds School Year: July 1, 2013 – June 30, 2014

75. CTE State Funded Allocations CTE Equipment Workplace Readiness Skills for the Commonwealth Examinations and/or other Industry Certifications Exams Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Microsoft IT Academy Program and Certification 74Virginia Department of Education - January 2014

76. CTE State Equipment Allocations SUPTS. MEMO NO. 188-13 – July 26, 2013 SUBJECT: Career and Technical Education State Equipment Allocations and Reimbursement Request Form for School Year 2013-2014 $1,800,000 State Lottery Funding School Division and Regional Center Entitlements - $2,000 Floor Allocation - Enrollment-Based Allocation www.doe.virginia.gov/administrators/superintendents_memos/2013/188-13.shtml 75Virginia Department of Education - January 2014

77. CTE State Equipment Allocations Important to remember: 100% Reimbursement of Equipment Expenditures, not to exceed allocation amount Must be for new equipment listed in the current state edition - Recommended Equipment Approved for Career and Technical Education ProgramsRecommended Equipment Approved for Career and Technical Education Programs 76Virginia Department of Education - January 2014

78. CTE State Equipment Allocations State equipment funds must be used : first (100%) before requesting any Perkins federal funds reimbursements for equipment. to supplement, not supplant, any funds currently provided within the locality. Equipment purchased with state funds cannot also be claimed on Perkins federal funds reimbursement requests. 77Virginia Department of Education - January 2014

79. CTE State Equipment Reimbursement Equipment purchases may be split between state and federal funds. Must be submitted on CTE State Equipment Reimbursement Request Form. Reimbursement request form must be submitted by Friday - June 6, 2014. Reimbursement request form must have the division superintendent’s original signature. 78Virginia Department of Education - January 2014

80. CTE State Workplace Readiness Skills for the Commonwealth Examinations SUPTS. MEMO NO. 205-13 – August 2, 2013 SUBJECT: State Allocation for Workplace Readiness Skills for the Commonwealth and/or Other Industry Certification Assessments and Reimbursement Request Forms for June 2013 and School Year (SY) 2013-2014 $308,655 FY 2014 State Funding www.doe.virginia.gov/administrators/superintendents_memos/2013/205-13.shtml 79Virginia Department of Education - January 2014

81. CTE State Workplace Readiness Skills for the Commonwealth Examinations Funding for Workplace Readiness Skills for the Commonwealth Examinations Provide support grants to the school divisions for standard diploma graduates. To provide flexibility, school s divisions may use this grant for any Board-approved industry certification preparation and testing. Funding allocation based on school year 2012-2013 enrollment data for students in secondary CTE courses. Initial Allocation - $0.536 per CTE Student 80Virginia Department of Education - January 2014

82. CTE State Workplace Readiness Skills for the Commonwealth Examinations Funding Reimbursement for Workplace Readiness Skills for the Commonwealth Examinations will be available for the two periods: June 1, 2013 to June 30, 2013 July 1, 2013 to May 31, 2014 Note: 100% reimbursement of exam costs not to exceed allocation amount. 81Virginia Department of Education - January 2014

83. CTE State Workplace Readiness Skills for the Commonwealth Examinations Must be submitted on CTE Workplace Readiness Skills for the Commonwealth Examination Reimbursement Request Form. Workplace Readiness Skills for the Commonwealth Examination funding must be used first (100%) before requesting any State funds or Perkins federal funds for industry certification reimbursements. Reimbursement request form must be submitted by Friday, June 6, 2014. Reimbursement request form must have the division superintendent’s original signature. 82Virginia Department of Education - January 2014

84. State Payments for Workplace Readiness Skills and/or Other Industry Certification Assessments for Fiscal Year 2014 Workplace Readiness Skills reimbursement requests are paid fully with state General Assembly funds upon form submission. Payments will be made on the semi-monthly state payment schedule. 83Virginia Department of Education - January 2014

85. CTE State Industry Certification CTE State Industry Certification SUPTS. MEMO NO. 204-13 – August 2, 2013 SUBJECT: Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Allocations and Reimbursement Request Forms for June 2013 and School Year 2013-2014 $1,331,464 FY 2014 State Funding Additional $266,331 in state funding www.doe.virginia.gov/administrators/superintendents_memos/2013/204-13.shtml 84Virginia Department of Education - January 2014

86. CTE State Industry Certification Funding for Student Credentialing Industry Certification Examinations Licensure Tests Occupational Competency Assessments (such as NOCTI) Certification Site Licenses Must be Board of Education approved for the student-selected verified credit 85Virginia Department of Education - January 2014

87. CTE State Industry Certification CTE State Industry Certification Reimbursement for Industry Certification Testing June 1-30, 2013 July 1, 2013 to May 31, 2014 Note: 100% reimbursement of exam costs not to exceed allocation amount 86Virginia Department of Education - January 2014

88. CTE State Industry Certification Reimbursement Must be submitted on CTE State Industry Certification Reimbursement Request Form. State funds must be used first (100%) before requesting any Perkins federal funds for industry certification reimbursements. Reimbursement request form must be submitted by Friday, June 6, 2014. Reimbursement request form must have the division superintendent’s original signature. 87Virginia Department of Education - January 2014

89. State Payments for Equipment and Industry Certification Allocations for Fiscal Year 2013 Reimbursement requests for school year 2013-2014 state funds will be paid in recurring installments on a semi-monthly recurring basis, based on the number of state payment dates remaining through June 30, 2014 (end of state fiscal year). First state funds payments for State Equipment and Industry Certification reimbursement requests will be posted for payment on February 16, 2014. 88Virginia Department of Education - January 2014

90. Workplace Readiness Skills and Industry Certification Request Submissions Priority FIRST, submit CTE State Workplace Readiness Skills reimbursement request for the full allocation amount for any Board-approved industry certification preparation and testing. SECOND, submit CTE State Industry Certification reimbursement request for the full allocation amount for any additional Board-approved industry certification preparation and testing and/or Workplace Readiness Skills exams. THIRD, submit additional CTE State Industry Certification reimbursement requests for all additional Board-approved industry certification preparation and testing and/or Workplace Readiness Skills exams. 89Virginia Department of Education - January 2014

91. CTE State Microsoft IT Academy Certification Program CTE State Microsoft IT Academy Certification Program SUPTS. MEMO NO. 316-13 – December 6, 2013 SUBJECT: Announcement of Virginia’s Microsoft IT Academy Certification Program Virginia Department of Education and Microsoft partnership for School Year 2013 - 2014 $1,500,000 FY 2014 State Funding www.doe.virginia.gov/administrators/superintendents_memos/2013/316-13.shtml 90Virginia Department of Education - January 2014

92. CTE State Microsoft IT Academy Certification Program Microsoft IT Academy Certification Program Highlights: Site licenses for unlimited certification testing at each high school and career and technical education center at no cost to school divisions. Certification examinations for students at no cost for: Microsoft Office Suite (MOS)—Word, Excel, PowerPoint, Outlook, and Access. Certiprep practice exams for all of the above MOS applications. Microsoft Technology Associate (MTA) certification exams distributed as needed to all schools/centers. 91Virginia Department of Education - January 2014

93. CTE State Microsoft IT Academy Certification Program CTE State Microsoft IT Academy Certification Program Site testing licenses and certification examinations provided at no cost under the Microsoft IT Academy Certification Program: Cannot be claimed for CTE State Industry Certification reimbursement. Cannot be claimed for Federal Perkins program reimbursement. 92Virginia Department of Education - January 2014

94. Evaluation 93Virginia Department of Education - January 2014 Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is: https://www.surveymonkey.com/s/ZX2DP2J Thank you!

95. Contact Information 94Virginia Department of Education - January 2014 George R. Willcox Coordinator, CTE Planning, Administration and Accountability 804-786-4206 W. Terry Dougherty Specialist, CTE Grants Administration 804-786-4206 Joseph A. Wharff Specialist, CTE Planning, Administration and Accountability 804-786-4206 Virginia Department of Education P. O. Box 2120 Richmond, Virginia 23218-2120 Fax: 804-530-4560 E-mail: CTE@doe.virginia.gov