1. KSIS Mid Year Training, 1/8/14 January 8, 2014 8:00 a.m. (CST)/9:00 a.m. (EST)

2. KSIS Mid Year Training, 1/8/14 Annie Rooney French, Preschool Consultant Office of Next Generation Learners Division of Program Standards

3.  To help the district data entry people ensure that preschool children eligible for funding will show up in the IC count.

4.  Eligible children include 3s and 4s with an active and locked disability, and 4 year-olds who whose family income is up to 150% of poverty.  Other children may be enrolled, but they are not counted for funding purposes.

5.  Other preschoolers are enrolled if they are receiving services such as: ◦Special Education only (“N”) ◦RTI/KSI (non-income eligible) ◦Head Start in school building ◦FRYSC child care ◦Over income preschool (if space is available) ◦Other: Title I, Tuition, ELL, universal preschool

6.  To determine the grade of the child, look at their age on October 1 st.  A two year old on Oct 1 with a disability who turns 3 after Oct. 1 is in Grade 97.

7.  There is no need to click on State Exclude.  Preschool is not included in the state reporting counts.

8.  Remember districts cannot have a waiting list and must serve all eligible children. This includes 3 and 4 year-olds with disabilities.  However, districts are not required to enroll at-risk children who turn 4 after October 1; those children would be at-risk during the following school year.

9. The Spring Enrollment on March 1 st counts all eligible 3 and 4s.

10. Y4 at Risk Y2W Disability SL Y3W Disability SL Y4W Disability SLTotal SL Y2W Disability MMD Y3W Disability MMD Y4W Disability MMD  Y4 At Risk – up to 150% of poverty, must be 4 years-old on or before Oct. 1, 2013  Y2, Y3 and Y4= Grade 97, 98 and 99  SL= Speech Language Disability with an active and locked IEP.  MMD= Mild to Moderate Disability including developmental delay

11. Y2W Disability SEV Y3W Disability SEV Y4W Disability SEVTotal SEV Y2, Y3, or Y4 Total Disabilities Y2, Y3, or Y4 Total Eligible  Sev=Severe Disability  Total Disability=sum of all three categories of disabilities for the 3 age groups  Total Eligible=the sum of the disabilities combined with the sum of the at risk 4s

13.  Is the IEP active and locked?  Are all the fields filled out (disability, Conference Summary evaluation date?  Is the Setting “Home”?  Is the child a special ed only student, Enrollment Type “N”?  Is there a preschool tab?

14.  Check to see that the child is actively enrolled.  Is the IEP active and locked?  Does the date of enrollment for children match the IEP date (unless the 4 year-old is income eligible)? See RTI/KSI slide for more details.  Is there a preschool tab for the child?

15.  Is the child a Head Start student (not enhanced)?  Does the IEP information match the enrollment information (grade, school)?

16.  If a child is in KSI/RTI, he/she isn’t eligible to be counted until there is an active and locked IEP, unless the child first enrolled as an income eligible 4.  When the IEP is active, if the child wasn’t already an income eligible 4, then end date the initial enrollment using the W01 code, and reenroll the child using the R01 code. Remember also give the child a new preschool tab with the new date of enrollment and end date the previous preschool tab.

17.  The count is for children who are enrolled on March 1 regardless of when they entered.  If a child has left the school district before March 1, he/she will not count for funding purposes.

18.  A child enrolled as Head Start will not be counted in the Preschool Spring Enrollment Count.  For the 2013-14 school year their name will show up in the Detailed report but there will be no boxes with a “1” regardless of other boxes checked in the preschool tab.

19.  For children enrolled on March 1  Data will be pulled March 10, 2014  KDE will contact the districts with the count pulled  Districts will verify accuracy  Corrections completed by March 28, 2014

20.  Please contact your KDE preschool consultant in your RTC region if you have questions or concerns: Phone (502) 564-7056 ◦Anderson RTC – Melody Cooper x 4763 ◦Ashland RTC – Sally Shepherd x 4716 ◦Berea RTC – Annie Rooney French x 4736 ◦Calloway RTC – Sally Shepherd x 4716 ◦Simpson RTC – Melody Cooper x 4763 ◦Administrative Support – Kim Wiley x 4710 ◦Branch Manager - Bill Buchanan x 4702

21.  Have a Question? Post it in the Lync chat window.  Or contact Annie Rooney FrenchAnnie Rooney French