1. Free & Easy Project Management Software Mark Poore ~ Director of IT Projects Roanoke College ~ Salem, Virginia

2. Roanoke College  Independent, coeducational, four-year liberal arts college  Salem, Virginia  Approximately 2,000 full-time students  131 tenure-track faculty  Average class size is 18

3. Roanoke College  Information Technology Division  5 Departments  19 full-time professional staff  1 part-time administrative assistant  XX part-time student assistants for 2014-2015  Fun Facts  173 ERP users  468 wireless access points  2 GB redundant bandwidth  121 TB storage  800 IP desk telephones  130 network switches  7.59 tons of e-waste recycling event, October 2014

4. Roanoke College  Reese’s Puffs is the # 1 cereal at Roanoke College  600 pounds served last year

5. Roanoke College 2013-2014 Academic Year – Roanoke College used 2,236 miles of jumbo toilet paper – that would stretch from Roanoke to Las Vegas

6. Project One  Ellucian Colleague ERP  Multi-year migration from Unidata to Microsoft SQL  New reporting database  Multi-faceted project  Customizations  Integrations  Data cleanup

7. Why PM Software?

8. Requirements  Easy to use  Hosted solution  Free

9. Contenders  Microsoft Project  Not easy to use  Not hosted  Not free  Basecamp  Easy to use  Hosted  Not free ($20/month)  Zoho  Easy to use  Hosted  Free (1 project, 10 MB Storage)

10. Why Zoho Projects?  Basic project planning tools  Collaborative  Dashboard  Charts  Reports  Mobile app  Bug tracker See https://www.zoho.com/projects/features.html for a complete list of features https://www.zoho.com/projects/features.html

11. Zoho Application Family  Sales & Marketing  Email & Collaboration  Human Resources  Finance  Help Desk  Business Process Established 2005 13 million users See https://www.zoho.com/ for a complete list of Zoho applications https://www.zoho.com/

12. Zoho Tour https://projects.zoho.com/portal/roanokecollege#myfeed

13. Lessons Learned  Not everyone is as enthusiastic as you are  Online collaboration may be best for teams that don’t sit within 10 feet of each other  Be cognizant of the data and information you store on hosted sites not owned by your institution

14. Questions & Contact Information Mark Poore ~ Director of IT Projects Roanoke College ~ Salem, Virginia poore@roanoke.edu ~ 540.375.2403