Presentation on theme: "The Minnesota Geographic Information Office: MnGEO"— Presentation transcript:
1 The Minnesota Geographic Information Office: MnGEO Summary of theDrive to ExcellenceGIS Functional Transformation ProjectPrepared by Applied Geographics, Inc.June, 2009
2 Overview The process that was followed The business drivers for transformationWhat was recommendedWhat happens now?RisksSuccess factors
3 Overview of the GIS Functional Transformation Project Open and transparent processNo surprisesLots of opportunity to provide inputInformation gatheringWorkshopsInterviews with 17 state agenciesStrategizing and recommendation developmentState government workshop to refine preliminary recommendationsSupplemental information gatheringCost to government surveyPrioritization surveyOversight and guidance from Drive To Excellence Steering Committee
4 Business Drivers for GIS Transformation As with all things D2E, it’s about silos to enterprise… Minnesota Drive to Excellence Transformation Roadmap Summary From Deloitte: March, 2005
5 Common problems many states face… GIS governance has “grown up” incrementally and organically; not necessarily strategicallyHow to achieve coordination?Agency to agencyState government to other levels of governmentWho’s job is it? It’s not a part-time job.Acknowledging that many departments have successful enterprise systemsDepartmental programs can be larger and better funded than the “state GIS office”Respecting departmental autonomy and expertise without creating “hardened silos”Investing in new enterprise technologiesWithout being redundant
6 High level business case for the MGIO: Enterprise approachNew adopters: Lowers barriers for entryAvoids costs for new investmentSpecialized adopters: Provides communal infrastructure to tap intoControls growth of costsMature adopters: Leverages their investments across the enterpriseExtends benefits of existing investmentsCreation of Shared Service Centers
7 The Cost of GIS to Government Provides a baseline for cost savings estimation GIS cost to government:Conservatively: $12,564,000 /yr10% efficiency would yield >$1M/yr. savingsControlling growth of costsFuture avoided costsHave not seen this completed for any other stateThank you for your help!
8 Opportunities & Benefits Reducing the Cost of GISImproved coordinationReduced duplication of effortMore efficient data storage/managementMore effective software licensingShared web applications and servicesCoordinated data acquisition, collection and compilationCommon data distribution portalCommunal strategic investments in data/technology
9 What’s required to get there? Identified specific activities for the MGIO to pursueCollaborative approach respectful of agency involvement in developing technical architectureAccesses departmental expertise to deliver shared services
10 Recommended Implementation Strategy Principles:The MGIO is about facilitation and coordination, not productionLeverage existing infrastructure and collaborative spirit of MN GIS stakeholdersIncremental, phased approachBudgets will remain tight for the foreseeable futurePriorities:RankProgram ElementPriority Points(of 100)1Leadership, Outreach & Communication18.332Data Coordination15.803Web Services14.004Data Services13.205Technology Coordination12.076Training9.277Technical Guidance8.878Project Consulting8.47TOTAL Points100.00
11 Staffing Requirements for a Successful MGIO High-level identification of teamsRough numbers of staff across activitiesProvides baseline that was modeled in budget scenarios
12 How ambitious is this? What other states are doing
13 Implementation Budget Recommended funding:NumItemAmountFTE1Base budget (existing LMIC appropriation):**$804,00062New operating budget to fully staff the MGIO:$800,000103New operating budget$200,0004New data development and maintenance funding:$1,250,000Sub-totTOTAL Annual Appropriation:$3,054,000165OTHER revenue (based on 2009 estimates):$700,0003 Additional Lower Cost Scenarios:$650k operating increase; $1M for data; $2.54M annual; 11 FTE$400k operating increase; $250k for data; $1.45M annual; 9 FTE$350k operating increase; $0 for data; $1.15M annual; 9 FTEWarning against a “no new funding” scenarioReal “transformation” will be much more difficult without some new resources
14 Risks & Implementation Barriers Missing the unique timing of the Drive to Excellence initiativeLoss of executive support for the proposed transformationAgency GIS programs need direction to follow this pathLoss of agency GIS program support for the proposed transformationMGIO needs to continue transparency and active outreach to agenciesPerceptions of insufficient transformationInadequate fundingInsufficient support for cross agency activitiesInadequate performance of shared services and resources
15 Success factors This is a well considered plan The state has done its homeworkThere is senior executive supportThrough the D2E CabinetThe MN State Government GIS Community is committed and collaborativeAnd continues to growNew technologies support this vision
16 Summary & ConclusionA large cross section of GIS practitioners from across the state, have invested time and energy in this process with the belief that this type of GIS transformation will address existing problems and help restore Minnesota to national GIS leadership. Expectations are high. The path forward has been identified. It is now time to move forward.
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