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Www.AppGeo.com Slide 1 The Minnesota Geographic Information Office: MnGEO Summary of the Drive to Excellence GIS Functional Transformation Project Prepared.

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Presentation on theme: "Www.AppGeo.com Slide 1 The Minnesota Geographic Information Office: MnGEO Summary of the Drive to Excellence GIS Functional Transformation Project Prepared."— Presentation transcript:

1 Slide 1 The Minnesota Geographic Information Office: MnGEO Summary of the Drive to Excellence GIS Functional Transformation Project Prepared by Applied Geographics, Inc. June, 2009

2 Slide 2 Overview The process that was followedThe process that was followed The business drivers for transformationThe business drivers for transformation What was recommendedWhat was recommended What happens now?What happens now? Risks Risks Success factors Success factors

3 Slide 3 Overview of the GIS Functional Transformation Project Open and transparent processOpen and transparent process No surprises No surprises Lots of opportunity to provide input Lots of opportunity to provide input Information gatheringInformation gathering Workshops Workshops Interviews with 17 state agencies Interviews with 17 state agencies Strategizing and recommendation developmentStrategizing and recommendation development State government workshop to refine preliminary recommendations State government workshop to refine preliminary recommendations Supplemental information gathering Supplemental information gathering Cost to government surveyCost to government survey Prioritization surveyPrioritization survey Oversight and guidance from Drive To Excellence Steering CommitteeOversight and guidance from Drive To Excellence Steering Committee

4 Slide 4 Business Drivers for GIS Transformation As with all things D2E, its about silos to enterprise… Minnesota Drive to Excellence Transformation Roadmap Summary From Deloitte: March, 2005 GIS

5 Slide 5 Common problems many states face… GIS governance has grown up incrementally and organically; not necessarily strategicallyGIS governance has grown up incrementally and organically; not necessarily strategically How to achieve coordination?How to achieve coordination? Agency to agency Agency to agency State government to other levels of government State government to other levels of government Whos job is it? Its not a part-time job. Whos job is it? Its not a part-time job. Acknowledging that many departments have successful enterprise systemsAcknowledging that many departments have successful enterprise systems Departmental programs can be larger and better funded than the state GIS office Departmental programs can be larger and better funded than the state GIS office Respecting departmental autonomy and expertise without creating hardened silos Respecting departmental autonomy and expertise without creating hardened silos Investing in new enterprise technologiesInvesting in new enterprise technologies Without being redundant Without being redundant

6 Slide 6 High level business case for the MGIO: Enterprise approachEnterprise approach New adopters: Lowers barriers for entry New adopters: Lowers barriers for entry Avoids costs for new investmentAvoids costs for new investment Specialized adopters: Provides communal infrastructure to tap into Specialized adopters: Provides communal infrastructure to tap into Controls growth of costsControls growth of costs Mature adopters: Leverages their investments across the enterprise Mature adopters: Leverages their investments across the enterprise Extends benefits of existing investmentsExtends benefits of existing investments Creation of Shared Service CentersCreation of Shared Service Centers

7 Slide 7 The Cost of GIS to Government Provides a baseline for cost savings estimation GIS cost to government:GIS cost to government: Conservatively: $12,564,000 /yr 10% efficiency would yield >$1M/yr. savings10% efficiency would yield >$1M/yr. savings Controlling growth of costsControlling growth of costs Future avoided costs Future avoided costs Have not seen this completed for any other stateHave not seen this completed for any other state Thank you for your help!Thank you for your help!

8 Slide 8 Opportunities & Benefits Reducing the Cost of GIS Improved coordination Improved coordination Reduced duplication of effort Reduced duplication of effort More efficient data storage/management More efficient data storage/management More effective software licensing More effective software licensing Shared web applications and services Shared web applications and services Coordinated data acquisition, collection and compilation Coordinated data acquisition, collection and compilation Common data distribution portal Common data distribution portal Communal strategic investments in data/technology Communal strategic investments in data/technology

9 Slide 9 Whats required to get there? Identified specific activities for the MGIO to pursueIdentified specific activities for the MGIO to pursue Collaborative approach respectful of agency involvement in developing technical architectureCollaborative approach respectful of agency involvement in developing technical architecture Accesses departmental expertise to deliver shared services Accesses departmental expertise to deliver shared services

10 Slide 10 Recommended Implementation Strategy Principles:Principles: The MGIO is about facilitation and coordination, not production The MGIO is about facilitation and coordination, not production Leverage existing infrastructure and collaborative spirit of MN GIS stakeholders Leverage existing infrastructure and collaborative spirit of MN GIS stakeholders Incremental, phased approach Incremental, phased approach Budgets will remain tight for the foreseeable future Budgets will remain tight for the foreseeable future Priorities:Priorities: RankProgram Element Priority Points (of 100) 1Leadership, Outreach & Communication Data Coordination Web Services Data Services Technology Coordination Training9.27 7Technical Guidance8.87 8Project Consulting8.47 TOTAL Points100.00

11 Slide 11 Staffing Requirements for a Successful MGIO High-level identification of teamsHigh-level identification of teams Rough numbers of staff across activitiesRough numbers of staff across activities Provides baseline that was modeled in budget scenarios Provides baseline that was modeled in budget scenarios

12 Slide 12 How ambitious is this? What other states are doing

13 Slide 13 Implementation Budget Recommended funding:Recommended funding: NumItemAmountFTE 1Base budget (existing LMIC appropriation):**$804,0006 2New operating budget to fully staff the MGIO:$800, New operating budget$200,000 4New data development and maintenance funding:$1,250,000 Sub-totTOTAL Annual Appropriation:$3,054, OTHER revenue (based on 2009 estimates):$700,000 3 Additional Lower Cost Scenarios:3 Additional Lower Cost Scenarios: $650k operating increase; $1M for data; $2.54M annual; 11 FTE $650k operating increase; $1M for data; $2.54M annual; 11 FTE $400k operating increase; $250k for data; $1.45M annual; 9 FTE $400k operating increase; $250k for data; $1.45M annual; 9 FTE $350k operating increase; $0 for data; $1.15M annual; 9 FTE $350k operating increase; $0 for data; $1.15M annual; 9 FTE Warning against a no new funding scenarioWarning against a no new funding scenario Real transformation will be much more difficult without some new resources Real transformation will be much more difficult without some new resources

14 Slide 14 Risks & Implementation Barriers Missing the unique timing of the Drive to Excellence initiativeMissing the unique timing of the Drive to Excellence initiative Loss of executive support for the proposed transformationLoss of executive support for the proposed transformation Agency GIS programs need direction to follow this path Agency GIS programs need direction to follow this path Loss of agency GIS program support for the proposed transformationLoss of agency GIS program support for the proposed transformation MGIO needs to continue transparency and active outreach to agencies MGIO needs to continue transparency and active outreach to agencies Perceptions of insufficient transformationPerceptions of insufficient transformation Inadequate fundingInadequate funding Insufficient support for cross agency activitiesInsufficient support for cross agency activities Inadequate performance of shared services and resourcesInadequate performance of shared services and resources

15 Slide 15 Success factors This is a well considered planThis is a well considered plan The state has done its homework The state has done its homework There is senior executive supportThere is senior executive support Through the D2E Cabinet Through the D2E Cabinet The MN State Government GIS Community is committed and collaborativeThe MN State Government GIS Community is committed and collaborative And continues to grow And continues to grow New technologies support this visionNew technologies support this vision

16 Slide 16 Summary & Conclusion A large cross section of GIS practitioners from across the state, have invested time and energy in this process with the belief that this type of GIS transformation will address existing problems and help restore Minnesota to national GIS leadership. Expectations are high. The path forward has been identified. It is now time to move forward.


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