Job Description - Statement of the tasks, duties, and responsibilities of a job to be performed.
Job Specification - Statement of the needed knowledge, skills, and abilities of the person who is to perform the job.
Class Project: Write a Job Description Job Identification (Facts) Job Statement - Major Duties Job Duties and Responsibilities Job Specification
The Job Title Defines Duties Indicate Level Within Organization (junior, etc.) Qualifiers on Same Job (I, II, III, etc.)
Job Identification Section Department Reporting Relationship Date of Last Review Classification Level
Job Duties Each Task Define Start with a Verb Rank in Order of Importance Usually 8-20 1 to 3 line Statements See Examples
Characteristics of Job Descriptions No set format Basic Parts (Title, ID, Duties, Specifications) Qualifications, Separate Section
Qualities of a Good Job Description Direct Statements Terse Direct Begin Statements with Verbs Maintains Supervises Performs Umbrella Statement: "Other duties as assigned" l Simple l Concise l Coordinates l Operates l Directs
Key Elements of the Job Description JOB TITLE Ideally three words or less Non-sexist Indicates job duties and organizational level STATEMENT OF THE JOB Distinguishes job from all other jobs ESSENTIAL FUNCTIONS (JOB DUTIES) Listed in the order of importance or time required Indicate: –weight or value of the duties –results to be accomplished Start phrases with active verbs; subject implied
Job Analysis - Process of obtaining information about jobs determining what the duties, tasks, or activities of jobs are.
Sources of Data Employee Supervisor HRM Job Analyst careeronestop.org
Methods of Collecting Data Interviews Questionnaires Observations Past Records Standardized Descriptions (DOT) Job Diaries Websites
Job Data Tasks Performance Standards Responsibilities Knowledge Required Skills Required Experience Needed Job Context (Relationship) Duties Equipment Used
Determining Job Requirements Determining job requirements What the employee does How the employee does it Why the employee does it Employee orientation Employee instruction Disciplinary action Recruitment Selection Development Nature of:Basis for: JOB ANALYSIS Summary statement of the job List of essential functions of the job JOB DESCRIPTION Personal qualifications required in terms of: – Skills – Education – Experience JOB SPECIFICATION
Job Specifications Skill Requirement Physical Demands Social Skills Education Level Personal Qualities Interests
Dictionary of Occupational Titles (DOT) U.S. Employment Service “Comprehensive Descriptions of 20,000+ Jobs” www.AJB.org careeronestop.org