2. Objectives © Paradigm Publishing, Inc. 1 Objectives

3. © Paradigm Publishing, Inc. 2 Objectives Chapter 10: Managing and Printing Documents Performance Objectives  Work with Windows Work with Windows  Arrange Windows Arrange Windows  Maximize, Restore, and Minimize Documents Maximize, Restore, and Minimize Documents  Split a Window Split a Window  View Documents Side by Side View Documents Side by Side  Open a New Window Open a New Window  Change Document Zoom Change Document Zoom  CHECKPOINT 1 CHECKPOINT 1  Hide/Show White Space Hide/Show White Space  Manage the Recent List Manage the Recent List  Preview Pages in a Document Preview Pages in a Document  Print Pages in a Document Print Pages in a Document  Create and Print Envelopes Create and Print Envelopes  Create and Print Labels Create and Print Labels  CHECKPOINT 2 CHECKPOINT 2

4. © Paradigm Publishing, Inc. 3 Objectives Work with Windows  In Word, you can open multiple documents and move the insertion point among them.  You can move and copy information between documents or compare content between documents.  When you open a new window, it displays on top of any previously opened window(s) that you have not closed.  When you have multiple windows open, you can resize them to see all of one document or a portion of each on the screen.

5. © Paradigm Publishing, Inc. 4 Objectives Work with Windows - continued  When a document is open, a Word button displays on the Taskbar.  If you have more than one document open, the Word button on the Taskbar displays another layer in a cascaded manner.  If you have multiple documents open, hovering the mouse over the Word button on the Taskbar will cause thumbnails of all of the documents to display above the button.  To change to the desired document, click the thumbnail that represents that document.

6. © Paradigm Publishing, Inc. 5 Objectives Arrange Windows To arrange windows: 1. Open the documents. 2. Click the VIEW tab. 3. Click the Arrange All button in the Window group. Arrange All button

7. © Paradigm Publishing, Inc. 6 Objectives Arrange Windows - continued

8. © Paradigm Publishing, Inc. 7 Objectives Maximize, Restore, and Minimize Documents Minimize  Use the Maximize and Minimize buttons in the active document window to change the size of the window.  If you arrange all open documents and then click the Maximize button in the active document, the active document expands to fill the document screen.  In addition, the Maximize button becomes the Restore Down button. Maximize

9. © Paradigm Publishing, Inc. 8 Objectives Split a Window  You can divide a window into two panes, which is helpful if you want to view different parts of a document at one time.  You may want to display an outline for a report in one pane and the portion of the report you are editing in the other.  The original window is split into two panes that extend horizontally across the screen.  When a window is split, the insertion point is positioned in the bottom pane. To move the insertion point to the other pane with the mouse, position the I-beam pointer in the other pane and then click the left mouse button.

10. © Paradigm Publishing, Inc. 9 Objectives Split a Window - continued To split a window: 1. Open the document. 2. Click the VIEW tab. 3. Click the Split button in the Window group. Split button

11. © Paradigm Publishing, Inc. 10 Objectives View Documents Side by Side To view documents side by side: 1. Open two documents. 2. Click the VIEW tab. 3. Click the View Side by Side button in the Window group. View Side by Side button

12. © Paradigm Publishing, Inc. 11 Objectives View Documents Side by Side - continued

13. © Paradigm Publishing, Inc. 12 Objectives View Documents Side by Side - continued To turn off synchronous scrolling: 1. Click the VIEW tab. 2. Click the Synchronous Scrolling button in the Window group. Synchronous Scrolling

14. © Paradigm Publishing, Inc. 13 Objectives View Documents Side by Side - continued  When you have arranged documents on the screen or are viewing documents side by side, you can drag the document window borders to increase or decrease the size of a document.  If you change the size of documents you are viewing side by side, click the Reset Window Position button in the Window group on the VIEW tab to reset the document windows so that both display equally on the divided screen. mouse pointer

15. © Paradigm Publishing, Inc. 14 Objectives Open a New Window To open a new window: 1. Click the VIEW tab. 2. Click the New Window button in the Window group. New Window button

16. © Paradigm Publishing, Inc. 15 Objectives Change Document Zoom To change the document zoom: 1. Click the VIEW tab. 2. Click the Zoom button in the Zoom group. Zoom button

17. © Paradigm Publishing, Inc. 16 Objectives Change Document Zoom - continued To change the zoom at the Zoom dialog box: 1. Click the percentage number that displays at the left of the Zoom slider bar. 2. At the Zoom dialog box, click the desired option. 3. Click OK. Zoom dialog box

18. Objectives © Paradigm Publishing, Inc. 17 CHECKPOINT 1 1)Hover the mouse over this button in the Taskbar and this displays above the button. a.window b.screen c.dialog box d.thumbnail 1)Hover the mouse over this button in the Taskbar and this displays above the button. a.window b.screen c.dialog box d.thumbnail 3)By default, this scrolling is active when viewing documents side by side. a.synchronous b.nonsynchronous c.asynchronous d.unsynchronous 3)By default, this scrolling is active when viewing documents side by side. a.synchronous b.nonsynchronous c.asynchronous d.unsynchronous 2)The Split Button is located on this tab. a.HOME b.INSERT c.PAGE LAYOUT d.VIEW 2)The Split Button is located on this tab. a.HOME b.INSERT c.PAGE LAYOUT d.VIEW 4)Use options at this dialog box to change the percentage of display. a.Page Setup b.Zoom c.Paragraph d.View 4)Use options at this dialog box to change the percentage of display. a.Page Setup b.Zoom c.Paragraph d.View Next Question Next Slide Answer

19. © Paradigm Publishing, Inc. 18 Objectives Hide/Show White Space To hide white space: 1. Position the mouse pointer at the top of the page until the pointer displays as the Hide White Space icon. 2. Double-click the left mouse button. Hide White Space icon

20. © Paradigm Publishing, Inc. 19 Objectives Hide/Show White Space - continued To show white space: 1. Position the mouse pointer on the thin line separating the pages until the pointer displays as the Show White Space icon. 2. Double-click the left mouse button. Show White Space icon

21. © Paradigm Publishing, Inc. 20 Objectives Manage the Recent List Quickly access this number of Recent Documents option Show number of unpinned Recent Folders Show number of Recent Documents

22. © Paradigm Publishing, Inc. 21 Objectives Manage the Recent List - continued  To display the most recently opened document names in the backstage area, display the Word Options dialog box and then click the Quickly access this number of Recent Documents check box to insert a check mark. Use the measurement box that displays to the right of the option to specify the number of documents you want displayed.  Use the Show this number of Recent Documents measurement box in the Word Options dialog box to increase or decrease the number of document names that display in the Recent Documents list at the Open backstage area or the Recent list at the Word opening screen.

23. © Paradigm Publishing, Inc. 22 Objectives Manage the Recent List - continued  Use the Show this number of unpinned Recent Folders measurement box to increase or decrease the number of unpinned folder names that display in the Recent Folders section of the Open backstage area or Save As backstage area.  Clear the contents (except the pinned documents) of the Recent or Recent Documents list by right-clicking a document name in the list and then clicking Clear unpinned Documents at the shortcut menu.

24. © Paradigm Publishing, Inc. 23 Objectives Preview Pages in a Document To preview a document: 1. Click the FILE tab. 2. Click the Print option. Print option

25. © Paradigm Publishing, Inc. 24 Objectives Preview Pages in a Document - continued preview area Previous Page Next Page Zoom slider bar Zoom to Page button

26. © Paradigm Publishing, Inc. 25 Objectives Print Pages in a Document Settings category  Specify what pages you want to print using options at the Print backstage area.  Click the first gallery in the Settings category and a drop- down list displays with options for printing all of the pages in the document, selected text, the current page, or a custom range of pages.

27. © Paradigm Publishing, Inc. 26 Objectives Print Pages in a Document - continued  With the other galleries available in the Settings category of the Print backstage area, you can specify whether to print on one or both sides of the page, change the page orientation (portrait or landscape), identify how you want the pages collated, choose the page size, and set the margins of the document. pages per sheet options

28. © Paradigm Publishing, Inc. 27 Objectives Print Pages in a Document - continued  If you want to print more than one copy of a document, use the Copies text box located to the right of the Print button.  If you print several copies of a document that has multiple pages, Word collates the pages as they print.  If you want to send a document directly to the printer without displaying the Print backstage area, consider adding the Quick Print button to the Quick Access toolbar.

29. © Paradigm Publishing, Inc. 28 Objectives Create and Print Envelopes To create an envelope: 1. Click the MAILINGS tab. 2. Click the Envelopes button in the Create group. 3. Type the delivery address. 4. Type the return address. 5. Click the Add to Document button or Print button. Envelopes button

30. © Paradigm Publishing, Inc. 29 Objectives Create and Print Envelopes - continued Type the delivery name and address in this text box. Type the delivery name and address in this text box. Type the return name and address in this text box.

31. © Paradigm Publishing, Inc. 30 Objectives Create and Print Envelopes - continued  If you enter a return address and then click the Print button, Word displays the question Do you want to save the new return address as the default return address?  Click Yes if you want the current return address available for future envelopes.  Click No if you do not want the current return address used as the default.  The Preview sample box shows how the envelope will appear when printed.  The Feed sample box shows how to insert the envelope into the printer.

32. © Paradigm Publishing, Inc. 31 Objectives Create and Print Envelopes - continued return address delivery address

33. © Paradigm Publishing, Inc. 32 Objectives Create and Print Labels To create labels: 1. Click the MAILINGS tab. 2. Click the Labels button in the Create group. 3. Type the desired address(es). 4. Click the New Document button or Print button. New Document button Address text box

34. © Paradigm Publishing, Inc. 33 Objectives Create and Print Labels - continued Click this down-pointing arrow to display a list of available label products. Click this down-pointing arrow to display a list of available label products. Choose the desired label product number from this list box.

35. © Paradigm Publishing, Inc. 34 Objectives Create and Print Labels - continued  To create a sheet of mailing labels with a different name and address in each label, start with a blank document, display the Envelopes and Labels dialog box with the Labels tab selected, and then click the New Document button.  The Envelopes and Labels dialog box is removed from the screen and the document displays with label forms.  The insertion point is positioned in the first label form.  Type the name and address in this label and then press the Tab key to move the insertion point to the next label.  Pressing Shift + Tab moves the insertion point back to the preceding label.

36. Objectives © Paradigm Publishing, Inc. 35 CHECKPOINT 2 1)How many of the most recently opened document names display in the Recent list? a.10 b.25 c.15 d.30 1)How many of the most recently opened document names display in the Recent list? a.10 b.25 c.15 d.30 3)This sample box shows how to insert the envelope into the printer. a.Envelope b.Locate c.Preview d.Feed 3)This sample box shows how to insert the envelope into the printer. a.Envelope b.Locate c.Preview d.Feed 2)If you want to select and then print a portion of the document, choose this option. a.Print Custom Range b.Print Current Page c.Print Selection d.Print All Pages 2)If you want to select and then print a portion of the document, choose this option. a.Print Custom Range b.Print Current Page c.Print Selection d.Print All Pages 4)Press these keys to move the insertion point back to the preceding label. a.Shift + Tab b.Ctrl + Tab c.Alt + Tab d.Tab 4)Press these keys to move the insertion point back to the preceding label. a.Shift + Tab b.Ctrl + Tab c.Alt + Tab d.Tab Next Question Next Slide Answer