1. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Office Word 2007 Lab 1 Creating and Editing a Document

2. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 2 Objectives 1.Develop a document as well as enter and edit text 2.Insert and delete text and blank lines 3.Use spelling and grammar checking 4.Use Autocorrect 5.Set file properties

3. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 3 Objectives 6.Save, close, and open files 7.Select text 8.Undo and redo changes 9.Change fonts and type sizes 10.Bold and color text 11.Change alignment

4. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 4 Objectives 12.Insert and size pictures 13.Add page borders and watermarks 14.Print a document

5. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 5 Concept Preview Grammar Checker Spelling Checker AutoCorrect Word Wrap Font and Font Size Alignment Graphics

6. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Outline Introducing Word 2007 –Starting Word 2007 –Exploring the Word 2007 Window Viewing and Zooming a Document Creating New Documents –Developing a Document 1- 6

7. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 7 Outline Entering Text –Typing Text Moving Through Text –Using Backspace and Delete –Ending a Line and Inserting Blank Lines –Revealing Formatting Marks

8. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 8 Outline Identifying and Correcting Errors Automatically –Checking Grammar –Checking Spelling –Using AutoCorrect –Using Word Wrap Specifying Document Properties –Modifying Document Properties

9. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Outline Saving, Closing, and Opening files –Saving a File –Closing a File –Opening a File Navigation a Document –Scrolling a Document 1- 9

10. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Outline Editing Documents –Inserting Text –Selecting and Replacing Text –Deleting a Word –Selecting and Deleting Text –Undoing Editing Changes –Changing Case 1- 10

11. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Outline Formatting a Document –Changing Fonts and Font Sizes –Applying Character Effects –Setting Paragraph Alignment –Clearing Formats 1- 11

12. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Outline Working with Graphics –Inserting a Picture –Deleting a Graphic –Sizing a Graphic Enhancing the Page –Adding a Page Border –Adding a Watermark 1- 12

13. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Outline Printing a Document Exiting Word Key Terms FAQs Discussion Questions 1- 13

14. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 14 Introducing Office Word 2007 Word processing program Can create … –Professional letters & reports –Attractive flyers & newsletters

15. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Starting Office Word 2007 Several ways to start –Use the Start menu –Click a desktop shortcut Word 2007 is displayed in a window on the desktop 1- 15

16. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 16 Exploring the Word 2007 Window

17. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. More on the Word 2007 Window 1- 17

18. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 18 Viewing and Zooming a Document

19. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 19 Document Zoom Feature Zoom in to get a closer view Zoom out to see more of the document Default of 100% shows size of characters when printed Can increase up to 500 percent Can reduce to 10 percent

20. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 20 Default Document Settings Predefined settings in Normal.dotm template file Default settings –8.5 by 11 inches paper size –1-inch top and bottom margins –1-inch left and right margins

21. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 21 Creating New Documents Developing a Document –Plan –Enter –Edit –Format –Preview and Print Retrace editing and formatting as needed

22. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 22 Entering Text Text is entered using the keyboard Word 2007 features –Spell check –Grammar check –Auto corrections –Word wrap

23. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 23 Typing Text

24. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 24 Moving Through Text Keyboard Mouse –Click on location Shape changes to I-beam Used to move insertion point –Position in unmarked area Shape changes to arrow Used to highlight text

25. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Keyboard Directional Keys 1- 25

26. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Using Backspace and Delete Backspace key –Removes a character or space to the left of the insertion point –Useful when you are moving from right to left Delete key –Removes the character or space to the right of the insertion point –Useful when you are moving from left to right 1- 26

27. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Ending a Line and Inserting Blank Lines Press ENTER … –To end a line and begin another line –At the beginning of a line to insert a blank line –In the middle of a line to move all the text to the right of the insertion point to the beginning of the next line 1- 27

28. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Inserting Blank Lines 1- 28

29. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 29 Revealing Formatting Marks Controls document appearance Not displayed automatically Helpful to view underlying formatting marks

30. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Identifying and Correcting Errors Automatically Word constantly checks the document for spelling and grammar errors An animated pencil icon is displayed in the status bar while typing Word checks for errors while you type 1- 30

31. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Checking Grammar Green wavy line indicates a spelling or grammar error Status icons appears in status bar 1- 31

32. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 32 Concept 1 Advises you of incorrect grammar Proposes possible corrections Grammar errors identified with a wavy green line Use discretion when correcting errors Grammar Checker

33. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 33 Grammar Context Menu Why is this an error?

34. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Grammar Correction Options 1- 34

35. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 35 Grammar Checker

36. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Checking Spelling 1- 36

37. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 37 Concept 2 Advises you of misspelled words Proposes possible corrections Compares each word to two dictionaries –Main dictionary –Custom dictionary A red wavy line is displayed below the misspelled word Spelling Checker

38. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Spelling Context Menu 1- 38

39. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Spelling Correction Options 1- 39

40. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Using AutoCorrect As soon as you complete typing a word, the program checks the word –For grammar –For spelling Many spelling and grammar corrections are automatically as you type 1- 40

41. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 41 Concept 3 Automatically corrects entries –Capitalization at the beginning of a sentence –Names of the days of the week –Changes to lowercase –Common typing and spelling errors Automatically makes corrections –Looks for certain types of errors –Checks all entries against a built-in list of AutoCorrect entries AutoCorrect

42. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Using AutoCorrect 1- 42

43. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 43 Concept 4 Automatically decides where to end a line Wraps text to the next line No need to press ENTER at the end of a full line Press ENTER only to … –Insert a new paragraph –Insert blank lines –Create a short line like a salutation Word Wrap

44. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 44 Word Wrap Word wrap continues text on the next line when the right margin boundary is reached.

45. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Specifying Document Properties Document properties –Details about the document that describe or identify it Title Author name Subject & keywords –Automatically generated details Number of words in a file Document creation date Date last modified 1- 45

46. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Modifying Document Properties 1- 46

47. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Document Statistics 1- 47

48. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Saving, Closing, and Opening Files 1- 48 As you edit and enter text, changes are stored in memory Saving a document to a file on a disk permanently stores it Saved documents can be opened and closed for future editing How does the Word AutoRecovery feature work?

49. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 49 Saving a File Save command or Save button –Saves active file using the same file name –Replaces contents of existing disk file Save As command –Saves active file using a new file name or saves to a new location –Leaves original file unchanged Which command is the best one to use?

50. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Saving a File 1- 50

51. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Save In Drop-Down List Box 1- 51

52. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Opening a File 1- 52

53. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 53 Navigating a Document Features that make it easy to move around in a large document –Scroll bar –Keyboard –Move directly to a page Search document to locate specific items –Document Map –Table of Contents

54. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Using the Keyboard to Scroll 1- 54

55. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Editing Documents 1- 55

56. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Inserting Text Insert Mode –Allows new characters to be inserted into existing text –Moves existing text to the right to make space for new characters 1- 56

57. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Selecting and Replacing Text 1- 57

58. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 58 Selecting and Deleting Text

59. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 59 More Editing Functions Undo editing changes –Reverses last action or command –Includes a drop-down list of recent actions Change case –Allows you to change the case of selected text –Use Change Case command

60. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Formatting a Document 1- 60

61. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 61 Concept 5 A font is a set of characters with a specific design –Also called a typeface –Fonts can enhance the appearance of a document Basic types –Serif fonts –Sans serif fonts Font and Font Size

62. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Common Fonts in Different Sizes 1- 62

63. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Changing the Font To change the font before typing the text, first use the command and then type To change the font for existing text: –Select the text first –Use the command What is Live Preview? 1- 63

64. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Applying Character Effects 1- 64

65. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Alignment 1- 65

66. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 66 Concept 6 The positioning of text on a line between margins or indents Types of alignment –Left –Centered –Right –Justified Affects entire paragraph Alignment

67. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Clearing Formats 1- 67

68. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 68 Working with Graphics

69. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 69 Concept 7 Graphic –Non-text element or object –Can be sized, moved, and manipulated Types of graphics –Drawing object –Picture Illustration Scanned photograph Graphics

70. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Inserting a Picture Sources for clip art –Office tool Clip Organizer –Microsoft’s Clip Art and Media Web site Digital camera images Scanned images 1- 70

71. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 71 Inserting and Sizing a Graphic Picture is surrounded by … –A selection rectangle –Four circles and four squares called sizing handles Picture Tools tab –Automatically appears when picture is selected –Used to modify the picture

72. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Clip Art Task Pane with Thumbnails 1- 72

73. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Enhancing the Page Borders – Can add interest and emphasis –Used for entire pages, text, tables, graphics, and pictures Watermarks –Text or pictures that appear behind text –Add interest or identify document status 1- 73

74. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. Printing a Document Specify the printer Specify how much of the document you want printed 1- 74

75. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 75 Exiting Word Use the Exit command in the File menu to quit Can click the Close button in the window title bar Word displays a warning if you attempt to close the application without first saving

76. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 76 Key Terms alignment AutoCorrect character formatting clip art custom dictionary default document properties document window drawing object edit embedded object end-of-file marker font font size

77. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 77 Key Terms cont. format grammar checker graphic Insert mode insertion point Live Preview main dictionary object paragraph formatting picture ruler sans serif font select

78. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 78 Key terms cont. selection rectangle serif font sizing handles soft space source program spelling checker template thumbnail TrueType typeface watermark word wrap

79. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 79 FAQs 1.How can formatting marks help me in creating a document? 2.What is the AutoCorrect feature and how does it work? 3.How can I add a word to the dictionary? 4.How can I tell how many words are in my document?

80. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 80 FAQs 5. Help! I saved my file and now I can’t find it. What should I do? 6. How can I easily navigate to the end of a document? 7. I need to enhance my document. Where can I find clip art?

81. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 81 FAQs 8. What are true type fonts? 9. I need to center a heading for my document? How can I do this? 10. Besides using the backspace and delete keys, is there an easier way to get rid of unwanted text? If so, how? 11. How does the Clear Formatting command work?

82. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 82 Discussion Questions 1.Some users rely heavily on the spelling and grammar checker. Discuss why this may not be the best thing to do. 2.The word wrap feature allows you to enter text without having to press ENTER at the end of a line. Discuss when you need to use the ENTER key in Word 2007.

83. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 83 Discussion Questions 3.Describe the difference between the Save and the Save As feature. 4.Word 2007 provides many shortcuts to navigate through a document. Describe some of shortcuts that can help you if you are working on a long research paper.

84. McGraw-Hill Career Education © 2008 by the McGraw-Hill Companies, Inc. All rights reserved. 1- 84 Discussion Questions 5.Your group has been assigned to create a newsletter. What features can you use in Word 2007 to enhance the appearance of your document?