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Getting the most out of Office 365

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Presentation on theme: "Getting the most out of Office 365"— Presentation transcript:

1 Getting the most out of Office 365
Eastridge and BrainStorm Present Getting the most out of Office 365

2 Introductions Travis Hargett Shad Gifford President Eastridge
Senior Manager, Client Engagements BrainStorm, Inc.

3 Today’s Agenda Part One: Part Two: Part Three: OFFICE 365 FAQ
OFFICE 365 VALUE Part Three: INCREASING PRODUCTIVITY WITH TRAINING

4 Part One: Office 365 FAQ

5 O365: What’s in the Box? There are 4 main elements to Office365 and your results may vary according to what mix of elements you have purchased. Let’s take a few minutes to go over the main components for midsized and enterprise customers.

6 Midsized and Enterprise Plans
Providing the productivity tools businesses need, including full Office client Midsize Business Enterprise E3 IT Profile IT Generalist ( users) IT Specialist/IT Partner (250+) IT Console Full Advanced Support Business Hours Phone Support 24x7 support, priority response Office Deployment Click to Run Push, Click to Run Office Web Apps and Collaboration 20 sites 3000 sites Active Directory Virtual Meetings Archiving, Legal Hold, Data Loss Prevention Excel/Access/Visio Services Voic , Rights Management

7 Office 365 At a Glance Always the latest version of Office and Office Web Apps Complete Office experience with services integration Familiar Office user experience Per-user licensing Online meeting with desktop sharing IM & Presence across firewalls GAL/Skill search in SharePoint Windows Live federation Access documents offline Document-level permissions My Sites to manage and share documents Share documents securely with Extranet Sites Free/busy coexistence Integrated personal archiving Retention policies and legal hold 25 GB mailbox with voic & unified messaging

8 Enterprise Suites Exchange, SharePoint and Lync work together to provide even more value in the Enterprise Suites K1 K2 Midsized E1 E2 E3 E4 , Calendar 1 GB 25 GB IM and Presence Office Web Apps View Only Authoring Collaboration Up to 3000 sites Voic , Archiving, Data Loss Prevention Excel/Access/Visio Services Rights Management Office 365 ProPlus Enterprise Voice Price $4 $8 $15 $14 $20 $22

9 Part Two: Office 365 Value

10 Beyond the Basics: Email Instant Message Office 2013
Top 10 Office 365 MVF (Most Valuable Features) Instant Message Office 2013 Cloud based File Storage Sometimes an upgrade to Office365 is revolutionary and exciting if you are using outdated or file sharing tools, but this is just the beginning. Too many times we see companies that focus on getting Office 365 up and running, and then stop short of implementing the Most Valuable Features.

11 10: Unified E-Discovery People don't appreciate E-Discovery until it is too late.  Let's say there is a lawsuit involving one of your customers or products, and you need to find, s​​ecure, lock down, and preserve all content related to this matter.  How do you do this?  In the past this was extremely tedious and time consuming, or you had to invest in expensive third party tools. The Office365​​​​ E3 and E4 plans allows administrators to search for content based on users, keywords, contacts, or messages across all company s, Lync Conversations, and SharePoint file shares.

12 9: Multi-User Document Editing
Most of us have been in situations where multiple people are contributing to a document at the same time, or trying to synchronize their changes and modifications together without stepping all over each other.  Office 365 allows users to edit documents together in real time if t​​he document is hosted in SharePoint Online.  When a user is finished with a specific change or if they save their content, all the other users are reminded to hit the refresh button so they will see the new content.  Word keeps users from stepping on each other by blocking out sections of the document where an individual is working. 

13 8: Drop WebEx and GoToMeeting for Lync!
GoToMeeting starts at about $50/person/month, and WebEx can be much more expensive depending on your usage. Lync Online allows you to invite your customers and partners to online meetings and integrate industry leading conference providers like Intercall if you need toll free conference numbers. There is no additional usage fee or charges for Lync Online. I have had several customers save enough money by dropping WebEx to cover the monthly fees of Office 365. Lync Online can not do everything that WebEx and GoToMeeting provide – they are capped at 250 users and lack some privacy settings, but it works great for 95% of most meeting needs.

14 7: Power View with Excel 2013 Excel 2013 now includes PowerView in addition to PowerPivot. With just a few clicks you can create rich interactive data dashboards and publish them to SharePoint online! This example is from a published tutorial on the Microsoft TechNet site that creates a dashboard to track medal count by region in the 2012 Olympic games. Business Intelligence tools are now available for anyone who has Excel on their desktop.

15 6: Huge Modern Mailbox 25GB for each user
Up to 100GB Archive for E3, E4 Integrated SPAM/Malware protection. Outlook Web App runs great on iPad, Firefox, Chrome. Think back just a few years ago - a 25GB box would be a fantasy only reserved for the CEO at most enterprises.  Office 365 gives all users a 25G​B 50GB mailbox, with the ability to scale to 100GB in archive space if you have the E3 or E4 subscriptions that provide advanced archiving.  It comes with integrated SPAM and malware protection and the web client, Outlook Web App, works great on browsers like Safari, FireFox, and Chrome.

16 5: Searchable Lync Conversations
How many times have you tried to rack your brain and remember some valuable piece of information that was transmitted to you over instant messag​​e?  If you were using Microsoft Lync with Office365, you could simply search the "Conversation History" folder in Outlook to find what you need. In the scree​​​nshot below you can see a conversation that was initiated by one of partners at Microsoft, and I then invited someone from my team to join the conversation.

17 4. Portals or Extranets with SharePoint Online
The latest iteration of SharePoint Online with Office 365 gives you the ability to brand your portals or extranets in a way that just was not possible ​with earlier versions of SharePoint Online.  You no longer have to roll out portals and file shares that look like out of the box SharePoint sites - you can absolutely add your brand and look!  Below is an example of a highly branded SharePoint Online site:

18 3. Get Social with Yammer for SharePoint
If you have the E3 or E4 version of Office 365 with an Enterprise Agreement, you have access to Yammer.  If you have not seen Yammer - think Micro​​soft's version of a social networking interface that is similar in function to Facebook.  The big difference is that Yammer plugs into SharePoint and takes advantage of your existing SharePoint groups and security.  You have a choice of using the standard SharePoint activity feeds, or using Yammer as show below:

19 2. Lync Federation Federate with individuals or organizations
Works with Lync or Skype Administrative controls on how your company uses Federation. This screenshot shows Eastridge federation with AvePoint, Microsoft, Nintex, and Customer Effective. Lync is my most favorite Office 365 application - I use it all the time.  It is how I stay instantly connected to my team and my partners outside ​my company.  Lync Online allows your company to Federate (or trust) other companies that also use Lync or Skype.  In the screenshot below you can see my partners from AvePoint, Microsoft, Nintex, and Customer Effective that all have access to me when I'm available:

20 1. SkyDrive Pro Link SharePoint libraries to your desktop with Sky Drive Pro Offline Synchronization Use Windows Explorer instead of SharePoint Screen shot shows my desktop linked to two different SharePoint servers (CRM Online and on premise SharePoint) Imagine having all your company files available securely from any device, through Windows Explorer or SharePoint, and know that these documents are backed up and versioned by Office 365.  So you like to use the SharePoint interface?  No problem.  Do your old school users prefer to work ​​​in the standard Windows Explorer file share interface?  No problem!  SkyDrive Pro allows me to access all my files online and offline from my big all-in-one touch screen computers at home and in the office, and across my Surface devices and Windows Phone.  The screen shots below show my desktop linked to two different SharePoint servers (CRM Online and on premise SharePoint) - the SharePoint screenshot shows how easy it is to set it up:

21 Next Steps This content on connect.Eastridge.net
102 West Third Street Suite 1250 Winston-Salem, NC 27101 (336) This content on connect.Eastridge.net $20K in Microsoft deployment funding through FastTrack extranet.eastridge.net store.eastridge.net support.eastridge.net And there you have it – my personal top 10 favorite features of Office 365! If you want to see this content again you can find this presentation on our blog site connect.Eastridge.net. If you are ready to pull the trigger – good news! Microsoft may kick in up to $20k to get you deployed through a limited time offer! Only Microsoft Cloud Deployment partners like Eastridge have access to these funds, so contact us soon to get going. EastridgeTechnology @EastridgeTech

22 Easy adoption and increased productivity with training
Part Three: Easy adoption and increased productivity with training

23 Users Have Specific Moments of Need
Affinity and Awareness Tips-N-Tricks Quick Start Cards Deployment Monday Instructor-Led Training QuickHelp Live Phone Support Skill Development Performance Support Train-the-Trainer

24 New Technology Necessitates Change
“Technology has changed the way we live, work, think, and learn. Today’s workforce has to process more information in a shorter amount of time. New products and services are emerging with accelerating speed…In the age of just-in-time production, just-in-time training becomes a critical element to organizational success.” Equity Research, WR Hambrecht & Co.

25 The Do Better Work Faster Solution
BrainStorm QuickHelpTM Accessible: Surfaced in the Ribbon, Windows 8 App, SharePoint, or a Web Portal Consumable: Video clips are 1-4 minutes in length not hours, get back to what matters most Applicable: Hundreds of video clips per application, featuring real business scenarios “The BrainStorm QuickHelp video training solution helps its customers be productive with Microsoft Office. It’s a great complement to our existing content for users” Jessica Reading Content Publishing Director, Microsoft As featured in October 2010 Product Press Release

26 BrainStorm QuickHelp™
Windows 8 App Office Ribbon Add-in SharePoint Web App Web Portal Hours and hours of consumable video content Highly applicable videos, relate to actual job functions The “QuickHelp Cloud” Understanding the audience, know how the solutions need to be created and understand the moment of need.

27 The Printed Power House Solution
BrainStorm Quick Start Cards Accessible: Available right at your desk, electronic versions also available for intranet sites Consumable: Quick tips, screenshots, and shortcut menus get you back on task quickly Applicable: Business case focused, localization and customization available “Quick Start Cards are a tremendous tool for quickly getting up to speed on the new Office. As a Business Productivity Specialist at Microsoft I am sharing them with my clients all the time and they love them! ” Valerie Verburg Business Productivity Solution Specialist, Microsoft

28 24x7 “How-To” Help Solution
Live Phone Support Accessible: All hours help on your organization’s core office software applications Consumable: Exact answers and quick calls get you back to work quickly Applicable: Get the right answer for what you’re working on and for your environment

29 The End-User Experts in Person
Instructor-Led Training Accessible: Onsite or online, we’ll be there when and where your users need us Consumable: Comprehensive and hands-on courses, delivered in engaging sessions Applicable: Your users learn the “how-to’s” right in their environment, and at times, at their own desk “We loved your Trainers and really appreciate your support and flexibility with us!  The feedback from the class evaluations were all great as well.  The students mentioned that the Trainers were knowledgeable about the products, helpful and did an overall great job!” Application Implementation Manager Fortune 500 Communications Company

30 Next Steps 1.888.909.4244 (TF) 1.801.877.3900 Info@BrainStormInc.com
REQUEST SAMPLES Visit URL on your follow-up Call or or, Contact your training partner, BrainStorm, to create your adoption, deployment, and/or training plan Create the custom-build solution that works for your organization (TF)


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