1. Career Services Utilizing HuskyJOBS for Student Employment Gina Goudge, Manager of Business Operations and Student Employment Renae DesRochers, Staff Assistant On-Campus Recruiting Coordinator

2. Benefits of the System Departments: Ability to select, interview and hire students who are interested in working for your department and you see as a good fit. Students: Developing and uploading a resume in HuskyJOBS. Applying for a position through HuskyJOBS. Preparing for the co-op/intern or full-time position application process.

3. Where do I start? http://www.mtu.edu/career/employers/jobs/ Select Work-Study Programs

4. HuskyJOBS Login If you are currently registered, enter your username and password (username is your complete email address including @mtu.edu) and go directly to slide #9.

5. New User Select Register and Post Jobs at Michigan Tech.

6. New User All fields indicated by a red asterisk * are your required fields. (This same system is used by industry employers, so there are several additional optional fields not applicable to you). Industry – For more options use the arrow button and scroll down. You can select more than one option by holding down the control key. Organizational Name – Must always begin with Michigan Tech, followed by your department name. Services Requested – Select On-campus, Job Posting and Information Sessions.

7. New User All fields indicated by a red asterisk * are your required fields. (This same system is used by industry employers, so there are several additional optional fields not applicable to you). Address – Please Use 1400 Townsend Drive Houghton, Michigan 49931

8. What happens next? Career Services will approve your registration request and send you a computer generated password. You may change this password to one of your choosing when you sign on to HuskyJOBS again.

9. Important Dates May - JunePositions are available in HuskyJOBS for review/modification July 9Positions are open to students August 6Open positions are closed August 6 – Final Fall Billing Auto-assignments are made, if necessary

10. Existing Work-Study Positions (Your pre-approved positions have already been posted for you by Career Services) Please review your current work-study positions to ensure accuracy. Select Jobs (continue to learn how to edit job postings)

11. Edit existing Work-Study Positions To edit an existing position, select the position (hyperlinked) under Job Title.

12. Editing Work-Study Positions All fields indicated by a red asterisk * are your required fields. (This same system is used by industry employers, so there are several additional optional fields that are not applicable to you). Your fields: –Experiential Learning Job: No –Position Type: Work-Study –Restrict Applications: Yes –Title: Include Work-Study at the beginning, i.e. Work-Study – Clerical Position (number of available positions). –Job Description: Add job description details here. (i.e. duties, responsibilities, qualification requirements). –Job Function: Use the arrow key to find the correct general description. –Resume Receipt: not indicated by red asterisk * but the following must be selected to receive resumes –Accumulate Online. –In addition, if you also want to receive the resumes by email, then select Email and set your default email address for resumes. –Posting Date: July 09 –Expiration Date: August 6 –Desired Majors: If you’re restricting a posting to a specific major, click Select for drop down menu to choose those that you desire to apply to your position. Choose All Majors if you have no restrictions. –Location: Nation Wide: No; City: Houghton; State/Province: Michigan; Country: USA –Applicant Type: IMPORTANT - not indicated by red asterisk* but must be set to Work-Study. Select Submit to save your changes, or Cancel to quit without saving.

13. Collect/Review Applicant Resumes Select Jobs (top grey bar) and select your Job Title. Select Student Resumes.

14. Collect/Review Applicant Resumes There are several options available: A.View resumes online (see below) B.Bundle resumes in PDF format (see below) C.Rank the students in the order you’d like to review (see below) D.Download selected applicants into MS Excel Format (see below) E.Mass email applicants (go to next slide for instructions) A B C ED

15. Mass Email Applicants The mass email tool allows you to communicate with all your applicants. Check the box next to the name of the student or students you wish to email (IMPORTANT: remember to uncheck boxes from previously set mass emails, as there is no default action that automatically does this). Select Mail to Checked.

16. Mass Email Applicants Complete the required fields: –Subject: Include work-study and your department’s name. –From: This is pre-populated with your email address. –cc: Leave this field blank. Otherwise, if you are emailing 10 students, the email address you enter here will receive 10 copies of the email message. –bcc: Leave this field blank. Same criteria as the cc field. –Send Copy To: If you would like to receive a copy of the email message, you can enter your email here (multiple email addresses can be entered by separating with commas). –HTML Format: (optional) Allows you to customize your message (change fonts, add links, change colors, etc.). –Message Body: Must be completed (if you used the HTML Format field, you must copy the same text here, in case a browser does not support the HTML format). Now…Select Continue to preview your message. At this point, the email has NOT been sent. Go to next page for more instructions…

17. Mass Email Applicants Ensure the number of Verified Recipients equals what you selected previously in Step 1 as indicated below. (Some students may have altered their privacy settings and opted out of receiving messages. If this is the case, notify career@mtu.edu, and we will inform the student of their setting choice).career@mtu.edu Select Send Messages to continue with the final send. Do NOT close your browser until you receive a Done message. This indicates you’ve successfully sent your mass email. Select Done to return to the screen shown above and deselect the students you have checked so your cache is clear for your next mass email.

18. Filling Your Position Send a job offer to your selected candidate. –Sample Template Dear [Insert Student Name], [Insert Department Name] is pleased to offer you the [Insert Position Name] position. Please confirm acceptance of this offer through email [Insert email address] by [Insert Date]. Further details regarding your work-study position will be provided upon your acceptance of our employment offer. We at [Insert Department Name] hope that you’ll accept this offer and look forward to welcoming you aboard. Should you need further information, please do not hesitate to contact me directly. Sincerely, [Insert Your Name] [Insert Department Name] When you receive an acceptance confirmation from your candidate, please send the following information to career@mtu.edu.career@mtu.edu –Student Name –M Number –Email Address –Position Title and Department

19. Filling Your Position Notify the remaining applicants that the position has been filled. –Sample Template Dear [Insert Student Name], Thank you for your interest in the [Insert Position Name] with [Insert Department Name]. Although the selection process was a difficult one, we have chosen another applicant whose credentials more closely match our needs. We encourage you to keep applying for other Work-Study positions within the HuskyJOBS system. If you have questions regarding the Work-Study program, please visit Career Services on the 2 nd floor of the Administration Building, call 906 ‐ 487 ‐ 2313, or email career@mtu.edu.career@mtu.edu Sincerely, [Insert Your Name] [Insert Department Name]

20. Questions? Gina Goudge Manager of Business Operations and Student Employment Career Services gmgoudge@mtu.edu Renae DesRochers Staff Assistant Career Services hrdesroc@mtu.edu