1. Winter 2014 End-of-Course Assessments Training Materials Algebra 1 Biology 1 Civics Geometry U.S. History 1

2. Overview These training materials are based on the Winter 2014 End-of-Course Assessments Test Administration Manual and are available at www.FLAssessments.com/EOC. 2

3. Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials. 3

4. Test Administration Manual 4 Scripts and instructions for administering computer-based tests (CBT) are included in this manual. Scripts and instructions for administering computer-based and paper-based accommodations are located at www.FLAsessments.com/EOC.

5. Test Administration Schedule Winter 2014 Scheduling The testing window is December 1–19, 2014. For the Winter 2014 test administration, subject tests do NOT need to be completed in a designated order and may be administered concurrently. The following assessments will be offered in Winter 2014: –Algebra 1 –Biology 1 –Civics –Geometry –U.S. History 5

6. Test Administration Schedule Testing Duration Each EOC assessment will be administered in one 160-minute session with a scheduled 10-minute break after 80 minutes. Individual restroom breaks are permitted as needed. Students may not be dismissed during the first 80 minutes. At the beginning of the break, any students who have completed testing may be dismissed. After the 10-minute break, students may be dismissed from the testing room as they complete testing. No special incentives should be given to students to encourage them to finish early. Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day. 6

7. What’s New TestNav 8 Beginning with the Winter 2014 administration, all computer-based FCAT, FCAT 2.0, and NGSSS EOC assessments will be administered using the TestNav 8 platform. Please see www.FLAssessments.com/TestNav8 for technical specifications and resources for this new platform. Some features that were previously accommodations are now available for all students in the TestNav 8 platform. These features include color contrast, increase/decrease text size, and zoom. A magnifier tool and line reader tool are also available for all students. 7

8. What’s New TestNav 8 (cont.) The login information on Student Authorization Tickets and the Session Roster has been updated to reflect the Sign In screen in TestNav 8. –The Login ID has been changed to Username. –The Test Code has been changed to Password. 8

9. What’s New Accommodations Separate accommodated forms for text-to-speech and masking are available in the TestNav 8 platform for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans. Paper-based test materials (regular print, large print, braille, one-item-per-page) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Districts are no longer required to submit unique accommodations requests for paper-based large print and one-item-per-page accommodations but must submit confirmation of student eligibility for all paper-based accommodations to FDOE. 9

10. What’s New Electronic Practice Assessment Tools (ePATs) All students must participate in an ePAT session prior to this administration to familiarize themselves with the different features of the TestNav 8 testing platform. The computer-based practice tests (accommodated and non-accommodated), also called ePATs, and scripts for administering ePATs are posted separately at www.FLAssessments.com/ePATs. www.FLAssessments.com/ePATs Students should be made aware that they can access ePATs on their own at this location. 10

11. What’s New Technology Coordinator Resources Information and instructions for technology coordinators to follow before, during, and after testing are now provided at www.FLAssessments.com/TestNav8. Technology coordinators must familiarize themselves with all information at this site prior to the beginning of test administration. There is no separate Technology Coordinator Guide for this administration. Instead, technology coordinators should review the information and resources at the location indicated above. 11

12. What’s New PreID and Return Labels No PreID labels or rosters for students testing with paper-based accommodations will be provided for this administration. School personnel must ensure that student demographic information is hand-gridded on student grid sheets. If students will grid their own information, test administrators must read the Script for Gridding a Non-Preidentified Student Grid Sheet, located at www.FLAssessments.com/EOC, as indicated in the scripts for administering paper-based tests. Purple return labels should now be used for ALL TO BE SCORED regular print test materials (all subjects). Instructions for packaging and returning materials are included in the School Assessment Coordinator Responsibilities After Testing section. 12

13. What’s New Florida EOC Geometry Assessment (NGSSS) The Winter 2014 administration is the last opportunity for students to take the Florida End-of-Course Geometry Assessment (NGSSS). Students who still need to pass the NGSSS Geometry EOC beyond this administration will participate in the FSA Geometry EOC administration, and a linked passing score will be provided. 13

14. What’s New Universal Agreements for 2014-2015 Statewide Assessments All school personnel involved in administrations of statewide assessments (FCAT, FCAT 2.0, NGSSS EOC, and FSA) who have received appropriate training need only sign one Test Administration and Security Agreement for the 2014-2015 school year; however, any staff who have not previously been trained and who do not have an agreement on file MUST sign an agreement. Test administrators who have received appropriate training need only sign one Test Administrator Prohibited Activities Agreement for the 2014-2015 school year. These two agreements, located in Appendix D and available at www.FLAssessments.com/EOC, may be copied together as a single, double-sided page to distribute during trainings. Signed copies must be retained at the school. 14

15. Reminders Required Administration Information The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration. This information may be recorded on the Session Roster. If a student chooses not to use an accommodation that is provided, the accommodation should not be recorded in PearsonAccess or on the student grid sheet. Schools are responsible for maintaining documentation of accommodations that are provided but not used. The blank Administration Record/Security Checklist includes fields for recording both accommodations provided and accommodations used. 15

16. Reminders Students’ Retake Status Schools no longer need to provide students’ retake status when entering a student through the PreID process or the New Student wizard. Pearson will track the retake status for students using EOC history files. If a student has a previous score or test attempt on file for the subject test he or she takes, that student will be flagged as a retake student. 16

17. Reminders Updates to Student Profiles Incorrect student profiles in PearsonAccess that were created via the New Student Wizard may be updated before or after the student tests. Contact Student Assessment and Research with updates via email. 17

18. Reminders Accommodated Scripts and Instructions Scripts and instructions for administering paper-based accommodations (regular print, large print, braille, one- item-per-page) and accommodated computer-based test forms are located at www.FLAssessments.com/EOC. It is important that school personnel who will administer paper-based and computer-based accommodations familiarize themselves with the appropriate scripts and instructions before testing. 18

19. Reminders CBT Worksheets For students taking the computer-based U.S. History and Civics EOC Assessments, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool. The worksheet is an 8½” × 11” page (located in Appendix D and PearsonAccess) that may be copied and distributed to students at the beginning of a test session. Used worksheets must be handled as secure materials and packaged in the District Assessment Coordinator ONLY box after testing. 19

20. Reminders To Be Scored Materials Due to the accelerated reporting schedule of EOC assessments and the amount of time needed to process TO BE SCORED paper-based test materials, these materials must be returned for scoring on an accelerated schedule. This is usually at the end of the first week of the testing window. Student results for paper-based tests returned after the established pickup dates will be included in late reporting. 20

21. Reminders Chain of Custody Form Schools are required to maintain a Test Materials Chain of Custody Form, located in Appendix D and at www.FLAssessments.com/EOC. –Record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room. –Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator. 21

22. Reminders Test Security Policies and Procedures Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security Statute, s. 1008.24, F.S. (see Appendix C), district and school personnel are required to maintain test security before, during, and after testing. Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification. All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual, read the Statute and Rule in Appendix C, and then sign a Test Administration and Security Agreement. 22

23. Reminders Test Administrator Policies ALL test administrators must be certified educators. Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document. The Test Administration and Security Agreement and the Test Administrator Prohibited Activities Agreement may be copied together so that double-sided, single-page copies can be distributed to test administrators. School assessment coordinators must file the signed forms with their signed security agreements. Test administrators must NOT administer the EOC assessments to their family members. 23

24. Reminders Electronic Devices Students may not have any electronic devices (except an approved calculator, if applicable) at their desks, in their pockets, or anywhere they can reach them during testing, even if they are turned off or they do not use them. If a student is found to be in possession of ANY electronic devices during testing OR during a break (e.g., restroom breaks, lunch), his or her test must be invalidated. Students and parents/guardians must be made aware of this policy prior to testing. 24

25. Reminders Leaving Campus If a student begins a test and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy. If a test administrator has concerns about a student (e.g., if a student seems ill), that student should be tested in a different test session or on a make-up day. 25

26. Reminders Marking Tests Complete Student tests should only be Marked Complete in one of the following circumstances: A student had to leave the test (e.g., due to illness) and will not finish the test. (After the test is marked complete, school personnel must invalidate the test.) A student finished the test but exited instead of submitting the test, and the test should be scored. As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. 26

27. Reminders The following forms and materials for this administration can be found at www.FLAssessments.com/EOC: ̶Test administration manual ̶Scripts and instructions for administering accommodated computer- based test forms (text-to-speech, masking) ̶Scripts and instructions for administering paper-based accommodations (regular print, large print, one-item-per-page) ̶Braille scripts and instructions ̶Student tutorials ̶Forms to report test irregularities/security breaches and missing materials ̶Training materials ̶Comment forms 27

28. Reminders The following resources for this administration can be found at www.FLAssessments.com/EOC: ̶Blank Administration Record/Security Checklist ̶Security Log ̶Test Administrator Prohibited Activities Agreement ̶Test Materials Chain of Custody Form ̶Test Administration and Security Agreement ̶Materials Return List ̶Reference sheet and periodic table ̶Parent/guardian letters ̶CBT worksheet ̶Checklists for district and school personnel to reference before, during, and after testing 28

29. Glossary of Terms PearsonAccess www.pearsonaccess.com/fl A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. Requires a username and password. Verify that you are working in the correct test administration each time you log in. Link to support materials: www.FLAssessments.com/EOC. PearsonAccess will time out after 14 minutes of inactivity. 29

30. Glossary of Terms Accessed from the Training Center tab on the PearsonAccess Home page. Provides an opportunity to ̶Practice PearsonAccess tasks. ̶Manage the Infrastructure Trial in preparation for testing. Requires a username and password (separate from operational site). 30 PearsonAccess Training Center

31. Glossary of Terms TestNav 8 (TestNav) Platform that Florida uses for FCAT, FCAT 2.0, and NGSSS EOC computer-based statewide assessments. 31

32. Glossary of Terms Proctor Caching A process of loading test content locally on a computer at the school or district level. Does not require a separate caching server and can run on any workstation on the network that meets specified requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Required for all FCAT/FCAT 2.0/NGSSS EOC computer-based testing in Florida. Software and instructions for proctor caching are available at www.FLAssessments.com/TestNav8. 32

33. Pearson Customer Support and PearsonAccess Support Contacts –District I and T department: 754-321-0411 –Student Assessment: 754-321-4250 –Pearson: 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm ET) Appendix B in the Winter 2014 EOC Manual provides the following information: PearsonAccess ̶User accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.) ̶Browser requirements ̶Logging in for the first time ̶Resetting passwords Training Center ̶Test Setup Exercise 33

34. Students to be Tested Algebra 1 The following students are eligible to participate in this Algebra 1 EOC Assessment administration: Students who need to retake the assessment for graduation purposes Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade This assessment is appropriate for students who meet the criteria above and were previously enrolled in one of the following courses: Algebra 1 – 1200310 Algebra 1 Honors – 1200320 Algebra 1-B – 1200380 IB Middle Years Program Algebra 1– 1200390 Pre-AICE Mathematics – 1209810 34

35. Students to be Tested Biology 1 The following students will take the Biology 1 EOC Assessment: All students enrolled in and completing one of the following courses: 35 –Biology 1 – 2000310 –Biology 1 Honors – 2000320 –Pre-AICE Biology – 2000322 –Biology Technology – 2000430 –Pre-IB Biology 1 – 2000800 –IB Biology 1– 2000805 –IB Middle Years Program Biology – 2000850 –Integrated Science 3 – 2002440 –Integrated Science 3 Honors – 2002450 –AP Biology (if taken to satisfy the high school Biology 1 graduation requirement) – 2000340

36. Students to be Tested Biology 1 (cont.) The following students are eligible to participate in the Biology 1 EOC Assessment administration: Students who need to earn a passing score for a standard diploma with a scholar designation Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit 36

37. Students to be Tested Civics The following students will take the Civics EOC Assessment: All students enrolled in and completing one of the following courses: –M/J Civics – 2106010 –M/J Civics – 2106015 –M/J Civics & Career Planning – 2106016 –M/J Civics, Advanced – 2106020 –M/J Civics, Advanced – 2106025 –M/J Civics, Advanced & Career Planning – 2106026 –M/J IB MYP Civics Advanced – 2106027 –M/J IB MYP Civics Advanced & Career Planning – 2106028 –M/J Civics and Digital Technologies – 2106029 –M/J U.S. History & Civics – 2100045 37

38. Students to be Tested Civics (cont.) The following students are eligible to participate in the Civics EOC Assessment administration: Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade 38

39. Students to be Tested Geometry The following students are eligible to participate in this Geometry EOC Assessment administration: Students who need to retake the assessment for a standard diploma with a scholar designation Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade This assessment is appropriate for students who meet the criteria above and were previously enrolled in one of the following courses: Geometry – 1206310 Geometry Honors – 1206320 IB Middle Years Program Geometry – 1206810 Pre-AICE Mathematics 2 IGCSE Level – 1209820 39

40. Students to be Tested U.S. History The following students will take the U.S. History EOC Assessment: All students enrolled in and completing one of the following courses: –United States History – 2100310 –United States History Honors – 2100320 –Visions and Countervisions: Europe, U.S. and the World from 1848 – 2100390 –Visions and Countervisions: Europe, U.S. and the World from 1848 Honors – 2100480 40

41. Students to be Tested U.S. History (cont.) The following students are eligible to participate in the U.S. History EOC Assessment administration: Students who need to earn a passing score for a standard diploma with a scholar designation Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit 41

42. Students to be Tested Special Program Students Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). Ensure that these students are tested under the correct school number, according to the chart on page 131 of the manual. English Language Learners (ELLs) All ELLs who complete the applicable courses are expected to participate in EOC assessments no matter how long these students have been enrolled in a U.S. school. 42

43. Students to be Tested Students with Disabilities Students with disabilities participate in the statewide assessment program by taking one of the following: ̶EOC assessment without accommodations, ̶EOC assessment with accommodations, or ̶Florida Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. See Appendix A of the manual for information regarding accommodations. Remember that ESOL students get special direct translation dictionaries. 43

44. Students to be Tested Private School Students Private school students may participate in the EOC assessments. Instructions for setting these students up for testing in PearsonAccess or packaging their materials for return are included in the Winter 2014 EOC Manual. 44

45. Proctors 45 When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *FDOE strongly encourages the use of proctors in all testing rooms, even those with 25 or fewer students. 1-25 studentsTest Administrator* 26-50 studentsTest Administrator and 1 Proctor 51-75 studentsTest Administrator and 2 Proctors

46. Test Security Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A- 10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: Reading or viewing the test items before, during, or after testing Revealing the test items Copying the test items Explaining or reading test items for students Changing or otherwise interfering with student responses to test items Copying or reading student responses Causing achievement of schools to be inaccurately measured or reported 46

47. Test Irregularities/ Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately. If a test irregularity or security breach is identified, the school assessment coordinator must contact the Student Assessment and Research Department to discuss possible test invalidations. 47

48. Test Irregularities/ Security Breaches For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified. The report must include: –The nature of the situation –The time and place of the occurrence –The names of the people involved –Copies of completed forms (Test Administration and Security Agreements, Test Administration Prohibited Activities Agreements, Test Materials Chain of Custody Form, etc.) –A description of the communication between the district assessment coordinator’s office and school personnel –How the incident was resolved –What steps are being taken to avoid future test irregularities or security breaches Schools should submit completed reports to Richard Baum, Director, Student Assessment and Research Department. These will be reported to the DOE. A form to report test irregularities and security breaches can be found at www.FLAssessments.com/EOC. 48

49. Missing Materials Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Student Authorization Ticket, used work folder, Session Roster) to the district assessment coordinator immediately. Within 30 calendar days of the incident, a written report must be submitted to FDOE. The report must include: − The nature of the situation − The time and place of the occurrence − The names of the people involved − Copies of completed forms (Test Administration and Security Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Forms, etc.) − A description of the communication between the district assessment coordinator’s office and school personnel − How the incident was resolved − What steps are being implemented to avoid future missing materials Schools should submit completed reports to the district office, and district assessment coordinators should then submit reports to FDOE. A form to report missing materials can be found at www.FLAssessments.com/EOC. 49

50. Test Invalidation District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. If a situation described in the Test Invalidation Policies and Procedures section on pages 24–25 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately. Instructions for how to invalidate tests in PearsonAccess can be found on pages 126–127 of the Winter 2014 EOC Manual. 50

51. Test Administrator Before Testing Checklist  Read the test administration manual.  Read the Test Administration Policies and Procedures and Appendix C of the manual, then sign the Test Administrator Security Agreement.  Read and sign the Test Administrator Prohibited Activities Agreement.  Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.  Prepare and assemble all materials needed for test administration.  Ensure that students and their parents/guardians understand the testing policies prior to the first day of testing.  If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.  Ensure that you are familiar with how to open TestNav to the Sign In screen for each student computer prior to testing. 51

52. Test Administrator Before Testing Sign and return a Test Administration and Security Agreement, which indicates that you: − Have received training − Have read the Test Security Statute and State Board Rule − Have read all applicable portions of the test administration manual − Understand and agree to adhere to all test security and administration policies and procedures Sign and return a Test Administrator Prohibited Activities Form 52

53. Test Administrator Before Testing Prepare the Room for Testing Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Post the sign that reads TESTING—Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins. Students may not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator. 53

54. Test Administrator Before Testing Prepare the Room for Testing (cont.) When you arrive on the day of testing, open each student workstation in the testing room to the student Sign In screen as indicated in the script, but do not sign in for students. Display the student comment form URL on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing (www.FLAssessments.com/EOCStudentCommentForm). Ensure that you have a way to contact the technology coordinator or the school assessment coordinator during testing without leaving the room unattended. 54

55. Test Administrator Before Testing Test Materials Needed (as applicable): Test Administration Manual Scripts and instructions for administering CBT/PBT accommodations Session Roster or Administration Record/Security Checklist Seating Chart Student Authorization Tickets Test Group Code Security Log Work Folders CBT Worksheets Calculators Reference Sheets or Periodic Tables Test and Answer Books (accommodations) 55

56. Test Administrator Before Testing Winter 2014 EOC Manual You will need the Winter 2014 End-of-Course Assessments Test Administration Manual to read the test administration script(s) to students. Some script pages are amended. Please contact your School Assessment Coordinator for more information. When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. The scripts and instructions for the administration of accommodated computer-based test forms (text-to-speech, answer and custom masking) and paper-based accommodations are located at www.FLAssessments.com/EOC. 56

57. Test Administrator Before Testing Session Roster School assessment coordinators will provide a Session Roster (CBT only), which includes the following information: 57 − Test Administration − Session Name − Test to be Administered − Password − Student Names − Student ID Numbers − Student Birth Dates − Class Information − Test Form/Form Group Type − Usernames − Blank space to record attendance and accommodations information Session Rosters may be used to record required administration information.

58. Test Administrator Before Testing Session Roster (cont.) Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. 58

59. Test Administrator Before Testing Required Administration Information Record the following required information on your Session Roster or Administration Record/Security Checklist: Students assigned to the room Attendance information Accommodations provided to students Accommodations used by students Test group code Unique security number of secure documents assigned to each student (paper-based accommodations only) Signatures of test administrator and school assessment coordinator Dates and times for when secure materials are received and returned 59

60. Test Administrator Before Testing Required Administration Information (cont.) The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration. If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess or on the student grid sheet. Schools are responsible for maintaining documentation of accommodations that are provided but not used. 60

61. Test Administrator Before Testing Seating Chart An accurate seating chart must be maintained for each testing room for each test session. Seating charts should record the following information: −Room name/number −Subject −Student names and their location in the room during testing −Direction students are facing −Date −Starting and stopping times −Test administrator name −Names of proctors (if applicable) −Test group code −Session name in PearsonAccess (CBT) −Laptops/mobile devices assigned to students (if applicable) If students are moved to a new location or the seating configuration changes during testing, a new seating chart must be created. 61

62. Test Administrator Before Testing Student Authorization Tickets For the test, each student needs a username and password, which are printed on the Student Authorization Tickets. Students will need a pen or pencil during testing to sign their tickets. Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. 62

63. Test Administrator Before Testing 63 Student Authorization Tickets (cont.)

64. Test Administrator Before Testing Test Group Code A test group code is a unique four-digit number used as a security measure to identify a group of students tested together. Each testing room must use a different test group code. Students will enter the test group code before beginning the test, as indicated in the scripts. Your school assessment coordinator will provide you with a test group code. If students are absent for a test session, a different unique code must be used for each make-up session. The code must be recorded on the required administration information and on each seating chart. 64

65. Test Administrator Before Testing Security Log 65 A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

66. Test Administrator Before Testing Work Folders The Florida Computer-Based Testing Work Folder is a piece of yellow 11” x 17” paper folded in half with graph paper printed on the back cover. For the Algebra 1, Biology 1, and Geometry EOC assessments, work folders are provided for students to work the problems. One work folder should be sufficient for each student; however, students may request additional folders. Work folders must be distributed to students at the beginning of each test session. Ensure that students have enough desk space to use their folders. Collect all work folders when students finish testing before they leave the testing room, and return folders to your school assessment coordinator. Used work folders are secure materials. 66

67. Test Administrator Before Testing CBT Worksheets If schools choose to provide them, students taking the computer-based U.S. History or Civics EOC Assessments may use a CBT Worksheet to make notes rather than using the CBT notepad tool. The worksheet is an 8½” x 11” page (located in Appendix D and PearsonAccess) that may be copied and distributed to students at the beginning of a test session. If your school is providing copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. Students must have enough desk space to use their worksheets. Collect all worksheets when students finish testing before they leave the testing room, and return worksheets to your school assessment coordinator. Used worksheets are secure materials. 67

68. Test Administrator Before Testing Four-Function Calculators The computer-based Algebra 1 and Biology 1 EOC Assessments have a built-in four-function calculator. Students may use the built-in calculator, or they may use a handheld four-function calculator. Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script. Your district should have an adequate supply of approved four- function calculators provided by the FDOE. No other calculators may be used. 68

69. Test Administrator Before Testing Scientific Calculators The Geometry EOC Assessment has a built-in scientific calculator. Students may use handheld scientific calculators, if the school has chosen to provide them. Handheld scientific calculators must be approved models, as shown on page 9 of the Winter 2014 EOC Manual. Requests to use other models must be submitted to FDOE no later than two weeks prior to the test administration. Handheld scientific calculators will not be provided by the FDOE for students taking the Geometry EOC Assessment. 69

70. Test Administrator Before Testing Reference Sheets and Periodic Tables Reference sheets and periodic tables are provided in an online format only for CBT testers; however, schools may provide hardcopy reference sheets or periodic tables to students. Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix D of the manual (also available at www.FLAssessments.com/EOC). If your school will provide hardcopy reference sheets or periodic tables to students, check each copy before distributing to students and follow the instructions in the administration scripts. Reference sheets and periodic tables for students with paper-based accommodations are packaged with test materials and should be distributed to students as indicated in the administration scripts. Once students complete the test session, the test administrator should collect all reference sheets and periodic tables. Used reference sheets and periodic tables are secure materials. 70

71. Test Administrator Before Testing Additional items Pens and/or pencils –Ensure each student has a pen or pencil to sign his or her authorization ticket and make notes or work the problems during testing –Students taking paper-based tests must use No. 2 pencils Clock or watch Signs (Appendix D) ̶Do Not Disturb Sign—display on all entrances ̶Electronic Devices Sign—display where it will be visible to all students in the testing room 71

72. Test Administrator Before Testing Communicate Testing Policies to Students and Parents/Guardians Electronic Devices Policy—If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days. Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Students and parents/guardians should be made aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days. 72

73. Test Administrator Before Testing Communicate Testing Policies to Students and Parents/Guardians (cont.) Testing Rules Acknowledgment—Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking computer-based EOC assessments show that they have read the statement by clicking a radio button; in paper-based EOC assessments, a signature line appears below the statement. Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not reveal details about the test items to anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about test items, your test will be invalidated.” Please make sure that students understand this policy prior to testing, and remind them that “discussing” the items includes any kind of electronic communications, such as texting, emailing, or posting to blogs or social media websites, etc. 73

74. Test Administrator Before Testing Accommodations Appendix A of the Winter 2014 EOC Manual provides information concerning allowable accommodations for students with disabilities and for ELLs. All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A. 74

75. Test Administrator Before Testing CBT Test Administrator Quick Reference Guide This guide lists possible error messages students may encounter, explanations for each message, and troubleshooting solutions. This guide is a helpful resource for test administrators during testing and is available at www.FLAssessments.com/AdditionalResources. www.FLAssessments.com/AdditionalResources 75

76. Test Administrator During Testing Checklist  Maintain the seating chart, Security Log, and record of required administration information for your room.  Ensure that each student has a pen or pencil, and distribute testing materials as indicated in the scripts.  Read the appropriate administration scripts VERBATIM to students. Read the important information and adhere to the instructions between the SAY boxes. Some script pages are amended. Please contact your School Assessment Coordinator for more information.  Keep accurate time for each test session and display times for students.  Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 76

77. Test Administrator During Testing Supervise Test Administration While students are working, ensure that students: Have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and, as applicable, calculators, work folders, worksheets, reference sheets, and periodic tables. Check the Testing Rules Acknowledgment box and enter the correct test group code. Do not have electronic devices (except for approved calculators) of any kind during testing, even if they do not use them. Do not talk to other students or make any disturbance. Are working independently. Are working in the correct test. 77

78. Test Administrator During Testing Supervise Test Administration (cont.) It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues. The student will need to be resumed in PearsonAccess before logging back in. If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test in the first 80 minutes before the 10-minute break, you may encourage them to go back and check their work. As students complete the test, assist them with accessing the student comment form, as needed. 78

79. Test Administrator After Testing Checklist  Verify that you have collected all required administration information, including accommodations provided and accommodations used by each student, and make copies for your files.  Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.  Report any missing materials and/or test irregularities to your school assessment coordinator.  Organize materials and return them to your school assessment coordinator (see page 90 in the Winter 2014 EOC Manual).  Complete the appropriate comment form at www.FLAssessments.com/EOC. 79

80. School Assessment Coordinator Before Testing Checklist  Read the test administration manual.  Read the Test Administration Policies and Procedures and Appendix C, then sign the Test Administration and Security Agreement.  Train your test administrators and proctors.  Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement.  Receive test materials from your district assessment coordinator.  Maintain an accurate Test Materials Chain of Custody Form at your school.  Inventory materials within 24 hours and report any missing materials or request additional materials immediately.  Communicate the process for collecting required administration information to test administrators. 80

81. School Assessment Coordinator Before Testing Checklist  Distribute test group codes to test administrators.  Assign proctors, as needed.  Arrange practice test sessions.  Ensure that appropriate test settings are available for all test sessions.  If any students who require accommodations are testing at your school, discuss how accommodations will be provided with test administrators.  Verify student information and create test sessions.  Print and distribute Session Rosters and Student Authorization Tickets on the day of test administration.  Make arrangements to test any special program students who may be testing at your school. 81

82. School Assessment Coordinator Before Testing Receive and Prepare Test Materials You will receive the following materials, as appropriate for your school: –School Boxes (test materials—contents listed on page 91 of the Winter 2014 EOC Manual) –Script Errata Sheets to place at certain points in the manual. –Special Document Kits If your school is providing hardcopy CBT Worksheets, reference sheets, or periodic tables, make a sufficient number of copies for all students taking the assessments. Each copy must be carefully checked against the original. Save the original boxes for returning TO BE SCORED special document materials. If you need additional materials or if you have questions, contact your district assessment coordinator. 82

83. School Assessment Coordinator Before Testing Maintain Security Inventory the contents of your boxes within 24 hours of receipt and report missing materials immediately. Keep materials secure at all times. Maintain the Test Materials Chain of Custody Form at all times. No more than three people should have access to the locked storage area. Do not open shrink-wrapped materials or begin preparing materials (applying student labels) more than one week prior to testing. Some script pages are amended. Please make sure your test administrator have the amended sheets in their manuals. 83

84. School Assessment Coordinator Before Testing Train Test Administrators and Proctors You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Test administrators must be certified educators. Test administrators who will administer the test to students using large print, braille, and one-item-per-page materials must be trained in the use of those test materials. For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students. 84

85. School Assessment Coordinator Before Testing Arrange Practice Test Sessions Schedule and arrange practice tests (ePATs) as described in the Winter 2014 EOC Manual. Before a student can participate in a computer-based administration, the student must complete the correct ePAT(s) to learn how to use the computer-based system. For more information about ePATs, practice test content, and scripts for administering the ePATs, go to www.FLAssessments.com/ePATs. 85

86. School Assessment Coordinator Before Testing Arrange Practice Test Sessions (cont.) Students who require accommodated CBT forms (e.g., text- to-speech, masking) must complete a practice test for the specific accommodated form or form combination they will use during testing. Accommodated practice forms and scripts are available at www.FLAssessments.com/ePATs. 86

87. School Assessment Coordinator Before Testing Create Test Sessions Broward has created generic test sessions automatically via the PreID file upload. You will see these sessions when you log in to PearsonAccess. These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. Detailed instructions on how to create a test session and verify student information are on pages 97–98 of the Winter 2014 EOC Manual. 87

88. School Assessment Coordinator During Testing Checklist  Ensure that test sessions have been started in PearsonAccess.  Provide test administrators with additional materials, as necessary.  Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.  Be available during testing to answer questions from test administrators.  In PearsonAccess, monitor session status and resume students’ tests, if necessary.  Arrange for and supervise make-up administrations. 88

89. School Assessment Coordinator After Testing Checklist  Verify that all distributed secure materials have been returned. Complete the Test Materials Chain of Custody Form. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.  Make copies of all collected required administration information, seating charts, Security Logs, and Chain of Custody forms, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.  In PearsonAccess, stop test sessions, invalidate student tests (if necessary), and record accommodations actually used by students.  Organize materials and return them to your district assessment coordinator.  Complete the appropriate comment form at www.FLAssessments.com/EOC, and encourage test administrators to complete a form. 89

90. School Assessment Coordinator After Testing Organize and Return Materials Store any handheld calculators as instructed by your district assessment coordinator. Store Student Authorization Tickets and Session Rosters until results are reported for this administration, and then destroy them according to your district assessment coordinator’s instructions. Follow the instructions for securely storing, destroying, recycling, or returning UNUSED CBT Worksheets, work folders, reference sheets, and periodic tables. USED CBT Worksheets, work folders, references sheets, and periodic tables are secure materials and must be returned to your district assessment coordinator. File the signed Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. If applicable, follow return instructions for TO BE SCORED and NOT TO BE SCORED materials on pages 130–141 of the Winter 2014 EOC Manual. 90

91. School Assessment Coordinator After Testing Organize and Return Materials (cont.) Ensure that the following materials are packaged in your District Assessment Coordinator ONLY box (along with any other ancillary materials, such as reference sheets and periodic tables, that your district assessment coordinator has asked you to return in this box): –Unused paper bands, unused Document Count Forms, and unused labels –Original records of required administration information –Original Security Logs –Original seating charts –Original Chain of Custody forms –Used and unused CBT Worksheets –Used and unused work folders Retain Manuals on site until further notice. 91

92.  If you have paper based testers please send an email with the student information and type of test needed to Fay Granie in Student Assessment. Remember all paper-based tests must be documented on a student’s IEP or 504 plan.  The full powerpoint presentation with Information on Paper Based Testing is posted to the Student Assessment and Research Website under the updates and manuals link.  Per training given throughout the year, all Paper Based materials must be accounted for and treated securely at all times.  You must test students with paper the first week of testing and return by 12/05. Student Assessment and Research will send emails with specific packing and pickup instructions. 92 Paper-Based Tests (PBT)

93. Appendices Appendices in the Winter 2014 EOC Manual include: Appendix A—Accommodations Appendix B—Pearson Customer Support and PearsonAccess Appendix C—Florida Test Security Statute and Rule Appendix D—Perforated Forms and Signs 93

94. Appendix A: Accommodations Appendix A provides specific information and instructions regarding the following: –Accommodations for Students with Disabilities –Accommodations for English Language Learners Scripts and instructions for administering paper-based accommodations (regular print, large print, braille, one- item-per-page) are located at www.FLAssessments.com/EOC. School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing. 94

95. Appendix B: Pearson Support and PearsonAccess Refer to Appendix B for the following: Information needed prior to contacting Pearson Customer Support Information regarding PearsonAccess (operational site and training center) –Recommended operating system and browser combinations for workstations –Logging in for the first time –Resetting password –Training center Test Setup Exercise 95

96. Appendix C: Test Security Statute and Rule Appendix C of the manual contains the following: –Florida Test Security Statute (s. 1008.24, F.S.) –Florida State Board of Education Test Security Rule (6A- 10.042, FAC) All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement. The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings. 96

97. Appendix D: Forms, Cover Sheets, Checklists, Signs Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: Test Administration and Security Agreement Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form Security Log Blank Administration Record/Security Checklist Test Administrator, School Assessment Coordinator, Technology Coordinator, and District Assessment Coordinator Checklists Do Not Disturb Sign and Electronic Devices Sign Algebra 1 End-of-Course and Geometry End-of-Course Assessments Reference Sheet Periodic Table of the Elements CBT Worksheet Cover Sheets (for organizing paper-based materials after testing) 97

98. Comment Forms 98 After testing, test administrators, school coordinators, technology coordinators, and district coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/EOC. FDOE and Pearson appreciate feedback from district and school personnel.

99. 99 Thank you for ensuring a secure and successful Winter 2014 administration of the EOC assessments.