1. New 4-H Club Leaders Lesson One
The Florida 4-H Club
Bill Heltemes
Florida 4-H
Volunteer Recruitment Coordinator
MEETING # 1 (OF 6) OF THE NEW 4-H CLUB ORGANIZATIONAL LEADER TRAINING SERIES
Club Meetings and Officers, The Club Leader, Club Leader Policies and Benefits, Affirmative Action/All Reasonable Efforts H Projects and the 4-H Project Leader
Provide name tags upon arrival Get Acquainted Activity: index card activity: Before starting give a brief welcome to the group and review what will happen at this meeting. Then go to the get acquainted. Explain the importance of getting to know each other and how important it is for club members to become well acquainted as well.
Name Tag Scramble (need index cards or ½ sheet of paper)
- give each person a card and ask them to write their first name on it
- lay cards face down, then have them select a card, other than their own, and find that person
- when they have their own card back have them put their last name on the card and again have them lay their cards face down
- have them select a card and find that person (learn their name, how to pronounce it, significance of the name, etc.)
- when they have their own card back have them write down their favorite thing to do in their past time
- again lay cards face down and continue until all of these are responded to:
# of children they have (or if none, how many they might like to have)
What they like most about kids
Why they think they would like to be a 4-H club leader
Next have them again select a card. This time they are to find that person and introduce him/her to the group by reading the responses to the questions. ** This activity may take a while to complete but it is important to spend enough time to get
acquainted and to get the volunteers to feel comfortable with each other.

2. To the Wonderful World of 4-H!

3. The 4-H Story
Clubs and Leaders

4. Mission
Florida 4-H creates supportive environments for diverse youth and adults to reach their fullest potential.

5. Vision
Florida 4-H aspires to be the leading youth development program that creates positive change in youth, families and communities.

6. 4-H Emblem Pledge & Motto
Emblem: green with white H’s, Head, Heart, Hands & Health
Motto: “To Make the Best Better”
Pledge: I Pledge my Head to Clearer Thinking, My Heart to Greater Loyalty, My Hands to Larger Service, and My Health to Better Living; for My Club, My Community, My Country and My World.
Use this as an opportunity to teach the pledge with the appropriate motions.

7. The 4-H CLUB A Group of 5 or more youth in at least two families
Has an adult “Club Leader”
The next two slides describes what a 4-H club is.
Has a club meeting at least once a month
Has a planned educational program

8. Elects members as officers
Does a community service project each year
Involves families
Involves parents as club adult volunteers
Holds club meetings within the community

9. The 4-H Club Meeting
There are usually three parts to a 4-H club meeting. Generally a club meeting begins with the business the club needs to conduct. This is followed by an educational program and then refreshments and recreation.

10. Business Meeting Opening: Fun activity Call to Order Pledges Singing
Roll Call
The business part of the meeting should begin with a fun activity. If club members are not well acquainted then a good get acquainted game can be played. The meeting is then called to order by the club president. The pledges are often lead by younger club members. In this way you can make younger members feel more a part of the club meeting. Both the Pledge of Allegiance and the 4-H Pledge are recited. While singing is not a required part of a meeting it helps to add variety and a friendly atmosphere. The opening part of a meeting is concluded with the roll call by the secretary.

11. Program Business: Club Minutes Treasurer’s Report
Unfinished (old) Business
New Business
Announcements
Adjournment
Program
First Box: this, plus the Opening in the previous slide, is a normal agenda for a club meeting
Program: examples of educational programs could be a project activity, a service project, a judging contest, an educational game, a quiz bowl, a guest speaker, a video, demonstrations by club members, and the list could go on. Look for programs that enhance what club members are learning in their 4-H projects and are interactive or provide some type of hands-on participation.
Member Participation
Educational
Project Work

12. Refreshments/Recreation
Clubs That Have Fun
- are more active
- do more things
- get along better
Refreshments should be kept simple and inexpensive. In many clubs the parents provide the refreshments. If a club is large several families are assigned together. Refreshments can also be provided through the club treasury. Recreation, though often overlooked, holds the key to a successful club. Kids join 4-H to have fun and to be with their friends. If club meetings are dull they won’t continue to come. Try to insure that every club meeting has a balance of business, education and recreation.
Include fun in every club meeting!
All work and no play makes a club meeting dull!

13. 4-H Club Officers Only club members may serve as officers
Officers are elected by club members
Leaders and parents do not have
A voting privilege

14. President Vice President Secretary
Conducts all meetings
Appoints committees
Serves as a good role model
for other members
President
Vice President
Conducts meetings for president
(This is a general and very brief description of officer duties.)
Secretary
Keeps minutes of club meetings
Keeps attendance records

15. Treasurer Historian Reporter Recreation Leader
Takes care of all club funds
Historian
Keeps the club scrapbook
Publicizes the club in
the community
Reporter
Note: it is recommended not to include the office of club chaplain in the 4-H club program
Recreation
Leader
Leads recreation at meetings
and activities

16. Provides supervision and guidance
The 4-H Club Leader
An adult volunteer who is in charge
of a 4-H Club
Provides supervision and guidance
And that brings us to your role as a leader of youth through the community club program.
Your role is vital to the success of 4-H. Without people like you we would be unable to provide the valuable learning and growing opportunities for youth that the community club program offers.
Let’s take a closer look at what the job of a community club leader includes.
(Refer to the items on this and the next two slides.)
Helps the members plan and conduct
meetings and other club activities

17. Provides reports to County
Extension Office
Secures a proper meeting place
for club meetings.
Gets the parents of club
members to help.

18. Makes sure the members make the decisions.
Maintains contact with the County
4-H Extension Office
Provides a positive role model for the
children in the club.
Refer to the More Detailed Position Description
You Have Already Received.

19. The Club Leader as Manager
Assistant
Leader
Parents
Teen
Leader
Project
Leader
Activity
Leader
Resource
Leader
The club leader also serves in a management role. In order to accomplish the many tasks expected of a club organizational leader, as well as provide a variety of learning experiences for club members, a club must involve many different people. Here are some of the different positions a club leader might manage.

20. 4-H Club Helpers Project Leaders: help members with
their projects, such
as foods, computers,
sewing, etc.
Activity Leaders: help club members plan
and carry out activities
such as community pride
a club trip, etc.
To be an effective club leader you need help from many different people. Parents of club members can provide valuable assistance. Older teens can also take leadership roles. There may also be grand parents, older siblings, uncles and aunts, and others in your community willing to help.

21. - provide a club program such as a
Resource Leaders
- provide a club program such as a
career talk, project demonstration, etc.
- Other adults in the community
Assistant Leader
Older Teens
- Steps in for Club Leader
Just as there are many different people who can help you, there are a variety of roles other adults can take in your 4-H club.
- handle enrollments, etc.

22. Parents/Guardians of club members
Help chaperone club trips
Help provide supervision at activities
and events
Provide transportation assistance

23. 4-H volunteers serve at the invitation of the University
Club Leader Policies
4-H volunteers serve at the invitation of the University
Club leaders must have the approval of the
4-H Extension Agent
Serving as a 4-H volunteer is considered as a privilege and not a right under legal interpretation. What this means is that you as a volunteer, may be removed from your position, if it is felt to be in the best interests of the 4-H program.
2. Only the Cooperative Extension System, through its extension faculty, may approve 4-H volunteers.
3. Our goal is to have club leaders who want to continue as club leaders. We will do our best to prepare you for your role and to support you as a club leader. At the end of the 4-H year we will ask you to renew your assignment by completing a re- appointment form. Although you have certain benefits such as liability and workman’s compensation protection, this agreement does not create an employer-employee relationship.
Normal length of appointment is one year: may be
renewed upon approval of the volunteer and/or 4-H
Agent. No employer-employee relationship is being
created by this agreement.

24. Must follow the Behavior Guidelines
Must follow the policies and procedures of the Florida
4-H Program and the University of Florida
The behavior guidelines will be covered in detail in Lesson Five.
4-H and UF policies and procedures will be covered at a separate training session. It will cover such issues as risk management, insurance, supervision of children, use of the 4-H emblem, and other items.
3. Diversity is vital to a successful 4-H program. Your club will be strongest and will provide an optimum environment when membership and leadership is diverse. All 4-H clubs are required to have membership that reflects the community in which it is located. When this does not occur 4-H clubs are required to participate in what is called an “All Reasonable Efforts” program. This will be discussed in more detail later on.
Must be willing to work with, and recruit, all children
regardless of race, religion, disability, sex,or national
origin.

25. Volunteer Benefits Liability Insurance Protection
Workman’s Compensation
The University of Florida provides liability protection in case of a law suit. To prevent such incidents we need to practice good risk management. Risk management will be covered in a separate training since this is such an important issue and something that can have an economic and potentially a legal impact on the organization and you as a volunteer. You will also have the opportunity to develop skills in organization, teaching, and communication – skills employers often look for.
If you are injured while performing volunteer duties and miss work as a result, you are covered through the University of Florida Workman’s Compensation Program. To qualify you must be a registered volunteer of this county. (registration means having the proper paperwork on file….application form, appointment form, job description, etc.)
As a volunteer you will learn and improve a variety of skills that may qualify you for different occupations. As a club leader you will gain valuable organizational and management skills, interpersonal skills, public speaking skills, and other skills.
On the Job Training – Vocational Skills

26. Out of county opportunities
Expenses are tax deductible
Recognition
Making a difference in
lives of kids!
Out of pockets expenses can be deducted if you itemize your taxes. Miles driven are also considered tax deductible as charitable contributions. Be sure to keep a record of miles driven, dates, locations of travel and purpose of travel. For cash expenses you need to save your receipts. Out of pocket expenses and mileage can add up pretty fast. You will have recognition as a leader and teacher of youth in the community. And you will have an opportunity to participate in county, state, regional, and national 4-H leadership training and events.
(Recognition: describe the recognition you provide in your county)
Kids appreciate what you do for them. And be assured that you are making a difference in their lives and in their futures. Sometimes you won’t see this as it takes time. It’s not uncommon to hear 4-H alumni speak about the impact a club leader had on their life.
Out of county opportunities

27. 4-H Rules and Policies Membership - 4-H is open to youth: 5-7
Ages 5-18
8-10
Color
Race
Religion
11-13
Ages 5-18: this is the breakdown of age levels for program planning purposes. These breakdowns support the normal growth and development of youth. The grade levels that correspond would be K-2, 3-5, 6-8 and 9-12.
Youth ages 5-7 are not allowed to participate in competitive activities.
To be eligible for competition a youth must be 8 years of age by Sept. 1 of the current 4-H program year.
Youth are eligible for membership when they enter kindergarten or have their 5th birthday by Sept. 1st, and remain a member until they graduate from high school or reach their 19th birthday, whichever comes first.
4-H members may join and hold office in more than one club.
Regardless of
Disability
Sex
14-18
National
Origin

28. $ Large Animal Projects Ages 5-7 Membership Fees Sept. 1 – Aug. 31
Large animal projects include: beef, dairy, horse, goat, llama and swine. Ages 5-7 are excluded because children of this age are not developmentally prepared for working with large animals. Only youth ages 8 and older, as of Sept. 1 of the current 4-H year are allowed to enroll in these projects.
While there are no official membership fees some clubs do have club dues. Usually these dues are minimal. Dues should be used only when there is a specific need in the club. Fees may be charged for specific programs or program materials but only to cover the actual costs.
4-H enrollment uses the school year as a guide.
Program Year

29. Membership in more than one county
Ownership
Uniforms
A 4-H member may participate in another county only upon approval of the 4-H Agents of both counties concerned, and only if that county does not offer the specific programs in the youth’s home county.
There are no ownership requirements to belong to a 4-H club or to participate in a 4-H project. For example: 4-H members can enroll in animal projects without owning the animal. There are many activities a member can do without actually owning the animal.
There is no official uniform and none is required for any event or camp. While representing 4-H at functions, meetings, etc., or when competing in events and contests it is recommended to wear green and white and the 4-H emblem.
Clubs must meet at least 9 times each year to retain an active status.
9 per year

30. Monthly meetings Annual program plan Funds and Equipment
Club meetings are to be conducted by club officers under the guidance of the club leader. Meetings should be held at least once a month and should include business, program and recreation.
Clubs should have an annual program plan developed jointly by club members and leaders.
Funds and equipment belonging to the club must be turned over to the 4-H Extension Agent when the club disbands.
Solicitation of funds from businesses and organizations must have the approval of the 4-H Extension Agent
Solicitation of $$$$

31. Constitution and By-Laws Selling of Merchandise
Management
Selling of Merchandise
(Include your county’s policy on how funds are to be handled by clubs.)
Club fund raising projects must be approved by the club membership.
The selling of merchandize should be approached with caution. 4-H may not endorse any specific product or brand. If in doubt contact the 4-H office. Always be sure to keep good records of merchandise received, quantities given to each member for selling, amounts returned ,etc.
Each club should have a club constitution and by-laws.
Fund Raising

32. Medical insurance Health Forms Code of Conduct
It is recommended that each 4-H club take out an annual medical insurance policy covering club members and adult leaders. The 4-H office can provide information and application forms for a basic, low cost, policy. (If your county has a specific policy other than this insert it here.)
When ever 4-H members travel out of county on a 4-H program, a notarized health form and the Florida 4-H Code of Conduct are required.

33. 4-H
The Dean for Extension authorizes the use of the 4-H name and emblem in Florida in accordance with Federal law. At the county level use of the 4-H name and emblem is authorized by the County Extension Director and the County Extension 4-H Agent.
The 4-H name and emblem is protected by federal law. Do not use the emblem or name for any fundraising program without clearing it through the 4-H Office to be sure it is used legally. There are rules governing how the emblem is used or placed on written materials, t-shirts, etc., so be sure to check it out before proceeding.
Because 4-H is a public tax supported program we must follow state and federal laws regarding religion. We no longer have chaplain as a club or county office. We must be particularly careful regarding prayer at club meetings or 4-H functions. If prayer is to be used it must be non denominational.

34. Reaching Out 4-H Affirmative Action
Extending our arms…
Club Statement
The purpose for affirmative action is to insure that all youth who wish to participate in the 4-H program may do so. As a club leader you represent 4-H and the University of Florida’s effort to reach out to all of the youth of the county. As the club leader you will be asked to annually sign a statement indicating that you have assisted in taking “all reasonable effort” to integrate your club membership and that your club does not discriminate.
You cannot impose requirements that prohibit, segregate or inhibit the participation of youth on the basis of race, sex, color or national origin. Legally, Extension must withdraw its services from a club that discriminates and/or restricts membership and participation or provides services in a different manner, or segregates based on race, color, sex or national origin. Withdrawing services means not supporting the club with publications, training, and eligibility for county or state activities. In addition the club may no longer use the emblem and name of 4-H.
If you need to restrict the size of your club there are guidelines in place for doing this.
While meeting the guidelines of affirmative action may seem like extra work, we need to keep in mind that it is important for us to make every effort to offer learning opportunities to young people as fairly as possible.
Membership limitations

35. All Reasonable Efforts
Use of Mass Media
Personal Letters or Circulars
Earlier I mentioned the need for clubs to reflect the diversity of the communities in which they are located. When this does not occur we are required to complete what is called All Reasonable Efforts. All Reasonable Efforts includes three approaches.
Mass media is used to inform the public about the activities of your club and that these activities are open to youth regardless of race, sex or national origin. News releases about your club can be done by your club or by the 4-H Office. If you send a release to the media you need to be sure to include the statement your club is open and send a copy to our office.
Letter or circulars are sent to potential minority participants, including dates and places of meetings and activities. These letters can be sent by the club or by the 4-H Office, however, it is much more effective when it comes from the club. Be sure to provide a copy of the letter to the Office.
Personal visits are made to a representative number of minority participants. This can include visits to families or to community leaders. Visits can be made by the 4-H Agent or by club leaders. Again, it is more effective when it is done by the club.
Be sure to complete and return the Member Recruitment Contact Form that includes all of the contacts you make. This form is due by the first week of January and is inserted into your club file.
Personal Visits

36. Member Recruitment Contact Form
This form must be returned to the County
Extension Office with your Request for Club
Charter form. The contact form is only required
from clubs not having a representative
enrollment of minority youth.
As you make contacts during your recruitment efforts keep a record using this form. You can also provide copies of this form to club members and other club leaders or parents. Ask them to help out with the recruitment process. A representative number means your club enrollment make-up is within 2% of the make-up of the community in which the club is located.

37. Member Recruitment Contact Form
Club Name: __________ Club Leader:__________
Dates efforts were carried out: ___200_ - ____200_
Contacts Made
Name
Age
Race
Date of Contact
Type of Contact

38. Request for Club Charter
Name of Club:
Type of Request:
Name of club leader:
Purpose of Club:
Agreements:
Signature of club leader:
Official Approval
4-H Agent’s signature:
This form is turned in by all 4-H clubs each year. It is a federal requirement. The form is inserted into your club’s annual affirmative action file. Your club is required to do this form even if your club is integrated.

39. The next part of this first club leader training meeting covers 4-H project curriculum and the role of the 4-H project leader. Before moving to this part of the presentation have the volunteers participate in a “4-H project meeting”. Explain that you want the volunteers to pretend they are club members ages 8-10 and you are their foods project leader. Using the following project activity (or substitute one of your own), have all the volunteers participate in the activity. When you are finished explain that this is what they, as the club leader, will want other club parents to do….that is take on roles as project leaders for projects in which there is significant enrollment in their club. Point our that you will provide training for club project leaders.
The Project Activity: Ice Cream in a Bag
Ingredients Needed (per person): 1 gallon freezer plastic sealable bag; 1 quart freezer sealable plastic bag; ice; 4 Tbsp rock salt; ¼ Tsp vanilla; ½ milk; ½ cup cream; 2 Tsp sugar

40. Ice Cream in a Bag Mix together vanilla, milk, cream and sugar in
quart bag and seal.
Place ice and salt in gallon plastic sealable bag.
Place quart bag into gallon bag and seal gallon bag.
Shake and mix for approximately 5 minutes until
ice cream is made. (You can add chocolate chips,
fruit, etc. to have flavored ice cream.
Rinse salt off small bag, open bag and eat it
with a spoon or drink it like a milkshake with
a straw and enjoy.
Note: if you use the slide type plastic bags, be sure they do not leak, or you will have salty ice cream .

41. 4-H Project Curriculum
The 4-H Project: a series of learning experiences
within an area of subject matter
interest (beef, aerospace, foods)
The 4-H Project: when a youth enrolls in a 4-H club, he/she enrolls in at least one 4-H project. The youth learns from educational materials provided to them for the project. These materials include the project manual and the project record. The member will learn by completing a sequential set of activities in the project. These activities include a variety of hands on experiences as well as fair exhibits demonstrations and speeches, and judging contests.
4-H Curriculum: project curriculum includes the printed materials, audio visual materials, hands on experiences, events and activities, and recognition. 4-H curriculum includes these for both members and the volunteers.
4-H Curriculum: the sum of all planned learning
experiences for 4-H projects

42. Dog Project
Printed Materials: Wiggles & Waggles, Unit I Bounding Ahead, Unit II Leading the Way, Unit III Dog Project Helper’s Guide Member Record Book
Hands On: club and county project workshops, exhibits for fairs and displays
Activities: Demonstrations and Public Speaking, Obedience Training, County Fair, Dog Shows
Here is an example of the project curriculum for one 4-H project.
Recognition: Project Record Book Pins, Ribbons, Fair Premiums, County Awards Program, State & National Congress

43. 4-H Projects There are more than 60 different 4-H projects
to choose from!

44. What Projects Do Develops skills and knowledge related to
the project area.
Develops a sense of responsibility
Teaches constructive use of leisure time
Creates awareness of career opportunities
Develops good work habits

45. Learn By Doing Lecture Discussion Workshops
Project Meetings Audio Visuals
Demonstrations Field Trips/Tours
Exhibits Judging Contests Events
Role Playing Learning by Discovery
Here are some teaching and learning methods we use in 4-H. (project meetings are more “classroom” oriented while workshops are almost entirely hands-on activity )

46. Project Leader Tasks Assist 4-H members in planning
and carrying out their project
Help 4-H members learn the project subject matter
Here is what can be expected of the club project leader. Keep these tasks in mind as you recruit parents to take on the role of project leader. High school age teens may also fill the role as a project leader but may need more guidance from you.
Schedule and teach project meetings/workshops
Help members plan demonstrations

47. Keep current on the subject matter of the project
Attend project training meetings
Assist members in obtaining supplies or equipment
for their project
Assist members with record keeping
Evaluate member’s record books to help them
recognize their progress and to establish new goals

48. If you have a copy of a video showing a 4-H club in operation use it now. If you do not have a copy conduct a mock 4-H meeting using the scripting found at the end of this presentation.

49. What Is a Successful 4-H Club?
Group discussion: what do you think will make a club successful? (5-10 minutes, then go to next slide)

50. Ingredients for Success
Balance of Fun, Learning and Business
Parents feel it is worthwhile.
Kids keep coming back
Kids make the decisions

51. Leaders provide good guidance
and role models
Each club meeting has a balance of
Fun, Learning and Business
Members are motivated to
learn more

52. Group Discussion: what do you think can be done to help your club be successful? What needs to be done for these things to happen? (5-10 minutes, then go to next slide)

53. How Do We Make All of This Happen?
Planning
For each club meeting
For the year long program
Doing
Members carry out the
planned program
Evaluating
Evaluate…with your members
Evaluate club meetings
Evaluate the year’s program

54. Planning the Club Meeting
Date:________ Time:_______ Place:____ ________
Agenda Item Things to Do Person in Charge
Activity for Early Arrivals
Lead Pledges
Inspirational Activity
Roll Call Topic
Old Business: 1) 2)
Let’s complete this sample club meeting plan. Here are some techniques for using this slide. Project it onto a “white” dry erase board…then fill in the blanks. Enlarge this on your copy machine to poster size. Transfer this to a flip chart.
New Business: 1) 2)
Program
Recreation
Refreshments

55. Planning the Year’s Program
Get input from members and parents
Setting club goals
Club planning committee
Get input from members and parents: use suggestion box, use program ideas as a roll call response, have a club buzz session, break club into small groups and give each group a special topic (educational program, fun activities, fundraising ideas, etc.)
Setting club goals: have officers come up with club goals and then have officers share these with members; have a committee come up with club goals; have parents come up with a couple of their own goals
Club planning committee: have officers, members, leaders and parents on committee (some clubs use their officers for this role)
Parent meeting: use to gain input from other parents for club program; to find out what parents want for their children; to recruit parents to serve in leadership roles; to educate parents as to what 4-H is all about (4-H agent can be available to help leader with the parent meeting)
Club officer meeting: officers meet to finalize the plan if there is no planning committee. Make copies of club program plan and give one to each family
Make all of your planning activities fun!
Parent meeting
Club officer meeting

56. Your Club’s Plan Should….
Let’s Review
Your Club’s Plan Should….
Relate to
club goals
Have a balance
of fun, learning
and business
Quickly review these points.
Be balanced
seasonally
Include plans
for each
club meeting
Involve every
club member

57. Agenda for Our Next Meeting
Review
Parliamentary Procedure
Conducting a 4-H Club Meeting
Steps in organizing a 4-H club

58. The following slides include the information needed to conduct a mock club meeting. The different scripts should be copied and given to your potential leaders. You should take the role as club president. If you have someone assisting you with this training you could also have that person take this role. The next slide is the meeting agenda. Make copies and give one to each participant. The second slide with the agenda is for you to use as a script in conducting the meeting.

59. Role: Make a motion to table further business
After the motion to form a Share the Fun committee has been
Approved, you make the following motion to table further business.
“Mr./Madame President, since it is getting late, I move that we
table the rest of our business until the November club meeting.”

60. Adventurer’s 4-H Club Meeting Agenda October 10, 2001
Call to order Flag pledges: American H Introductions: New club members and Special guest
Roll call: please respond with your favorite thing to do in your past time
Quorum Check
Minutes from last meeting
Correspondence
Treasurer’s report
Outstanding Bills
Committee Reports: Holiday Parade Float
Bowling
Old Business: There is no old business
New Business: Share the Fun
Community Pride
Club Trip
Other New Business
Announcements:
Adjournment
Program

61. Adventurer’s 4-H Club Meeting Agenda October 10, 2001
Call to Order
Flag Pledges: American (ask member leading pledges to come up front)
4-H
Introductions: New Club Members (there are no new members)
Special Guest (ask the person who has brought a guest to introduce him/her now)
Roll Call (call on club secretary)
Quorum Check Ask secretary if there is a quorum present)
Minutes (ask secretary to read the minutes – ask if there are any additions or corrections – ask for a motion to approve – call for a vote)
Correspondence (ask the secretary if there is any correspondence)
Treasurer’s Report (ask treasurer to give report – ask if there are any additions or corrections – ask for a motion to approve – call for a vote)
Outstanding Bills: Ask if there are any outstanding bills (there is one); after it is presented ask for a motion to pay the bill, then call for a vote Committee Reports: Holiday Parade Float (ask chairman to give the report) Bowling (ask bowling chair to give the report)
Old Business: There is no old business
New Business: Share the Fun (member will make a motion to have a Share the Fun act ask for discussion, then call for a vote) (after Share the Fun has been voted on another member will make a motion to set up a Share the Fun committee…ask for discussion, then call for a vote…if vote passes appoint several as members plus appoint a chairman)
(At this point someone will make a motion to table further business. Ask for a second and discussion, then call for a vote.)
Announcements: Call on club leader
Adjournment: Since further business has been tabled all you need to do is call the meeting adjourned.
Program: The rest of the training session is the program.

62. Lead 4-H and American Pledges After the meeting is called to order, the President will ask you to come forward to lead the club in the Pledge of Allegiance and the 4-H Pledge. Lead the Pledge of Allegiance first, stand facing the group and partially facing the American flag. Then do the same for the 4-H Pledge.

63. Introduces a Special Guest (Your role is to introduce a guest to the club. When the President asks is there any new members or guests present, you stand and introduce your guest. Ask your guest to stand with you.) “Mr/Miss President, I have a guest with me. I would like you to meet __________________. He/she is in the 5th grade at Superstars Elementary School and is interested in learning more about our club and what do. I am hoping he/she will join because I think he/she will make a good member. I hope you will make him/her feel welcome in our club.”

64. Role: Club Secretary
You will call the roll call, tell the president if there is a quorum present, read the minutes, and take minutes of this meeting.
Club Membership List: use the sign in sheet for this meeting
Roll Call: ask members to respond with their favorite past time
Minutes:
The Adventurer’s 4-H Club’s September 15 meeting was called to order at 6:25 PM by President Shanna. The meeting was held at Smithville School. A quorum was present. The secretary’s minutes were read and approved. The treasurer reported August expenses of $37.11 and income of $ The balance on hand is $ The report was approved.
John Smith suggested the club have a booth at the County Fair. Jane Doe made the following motion. “The Adventurer’s 4-H Club will have a club booth at the county fair and will spend up to %40 of club funds to build this booth.” John Smith seconded the motion and it passed. President Shanna asked for members to serve on this committee and appointed Jane as chairman. Committee members are Sam, Kim, Everett and Keisha.
Brandi brought up the idea of a club bowling party. After discussion it seemed everyone was in favor. President Shanna asked Courtney to check with the bowling alley for details and bring a recommendation back to the club at the October meeting.
There was no other business. Keisha gave a demonstration entitled “Marine Survival”. The meeting was adjourned at 7:35 PM.
Respectfully submitted,
Chenoa Davis, Secretary

65. Role: Club Treasurer You will give the treasurer’s report when the president calls on you. Treasurer’s Report Balance forward on Sept. 15, 2001 $ Expenses since our last meeting: $35.21 to buy soil, plants and pots for our club garden project meeting $11.23 for refreshments for the September meeting Income since our last meeting: $ $46.29 from sale of plants Balance on hand, October 10, 2001 $174.11

66. Role: Club Leader As the club leader you will submit a bill for today’s refreshments and at the end of the meeting give the announcement below. Club Bills: $14.11 for refreshments for today’s meeting Announcements: Our next meeting is Nov. 7 at my house Pick up your project books after this meeting is adjourned.

67. Role: Holiday Parade Float Committee Chairman
You are the chairman of the club’s Holiday Parade Float Committee. Under the committee reports you will give the report below.
“Mr/Madame President, the float committee has chosen “Give Yourself This Holiday Season” as the theme for our float. We will have a float construction party at my house on Dec. 2nd at 7:00 PM. We’ll be building the float at the County Extension Office on December 6th at 10:00 AM. Each family will be called and told what to bring.

68. Role: Vice President
Under committee reports you will give the report below as
Chairman of the Bowling Committee.
Mr./Madame President, the bowling committee met to plan
our club bowling party. We have reserved four lanes at Alley
Katz for Nov. 14 at 7:00 PM. The cost will be $5 per person
for 3 games and shoes. I move that this report be approved.

69. Role: Make a Motion on Share the Fun
Your role in this club meeting is to make a motion to have a
Share the Fun act. Under new business you will suggest that
the club have a Share the Fun act because it is a lot of fun,
your friends want to do it, etc. After you have told the club
this you make the following motion.
“Mr./Madame President, I move that our club has a Share the
Fun act at the county fair.”

70. Role: Make a motion setting up a Share the Fun committee
After the motion to have a Share the Fun act has been approved,
You make the following motion to have a Share the Fun committee.
“Mr../Madame President, I move that a committee be formed to plan
the Share the Fun act and report back to the club at the November
Club meeting.”