2. End of Session Main Period Preparation 2012/13 Student Records April 2013

3. Session Outline Welcome & Quiz General Quiz Introductory Discussion Assessment Periods Just the Basics Marks Entry Theory Exercises ARTs General Theory Scenario-based Exercises

4. Welcome & Quiz

5. End of Session 2013 (Summer) Objectives: All component marks entered All module marks and recommendations calculated All progress decisions recorded

6. Assessment Periods Three Assessment Periods in BIRMS: Main Supplementary PGT Dissertation How did you do in the quiz?

7. Mark Entry

8. Components What and why? Components are the individual assessments that comprise a module. Component marks must be entered in order to calculate a module mark in BIRMS.

9. Component Structure (Basic) Module Mark Component Marks 65 54 72 Essay 1 Essay 2 Exam 25% of overall mark 50% of overall mark 66 BIRMS calculates

10. Component Structure (Complex) Module Mark Top Level Component Marks 655472 AssessmentEssayExam 40% of overall mark 25% of overall mark 35% of overall mark 8452 Oral Presentation 40% of component mark Project 60% of component mark BIRMS calculates – roll up 65 Parent Component Mark Child Component Marks BIRMS calculates

11. Components and Modules Every module needs a mark! BIRMS needs to know that a student has a mark for every module they are registered for. If a student is registered for a module that has no mark this will prevent you from correctly running End of Session in BIRMS.

12. This one is ready to be released. Once the components have been recorded calculate the module mark and recommendation.

13. “We Recommend…”

14. Module Recommendations Modules will have different recommendations in BIRMS depending on whether a student has a: Pass for the module Fail for the module Further attempt

15. What is the correct recommendation where a student has achieved a mark equal to or higher than the pass mark for the module? “P – Pass”

16. What is the correct recommendation where a student: 1.has not achieved a mark equal to or higher than the pass mark for the module; 2.has the opportunity to re-sit the failed assessment; and 3.is to re-sit the assessment as a centrally timetabled exam in the supplementary period? “SE – Supp. with CT exam”

17. What is the correct recommendation where a student: 1.has not achieved a mark equal to or higher than the pass mark for the module; 2.has the opportunity to re-sit the failed assessment; and 3.is not going to re-sit the assessment as a centrally timetabled exam in the supp. period? “SU – Supp. without CT exam”

18. What is the correct recommendation where a student: 1.has not achieved a mark equal to or higher than the pass mark for the module; 2.has extenuating circs. for failing the assessment; 3.has the opportunity to sit the failed assessment; and 4.is to sit the assessment as a centrally timetabled exam in the supp. period? “ME – Sit with CT exam”

19. What is the correct recommendation where a student: 1.has not achieved a mark equal to or higher than the pass mark for the module; 2.has extenuating circs. for failing the assessment; 3.has the opportunity to sit the failed assessment; and 4.is not going to sit the assessment as a centrally timetabled exam; “M – Sit, no CT exam”

20. What is the correct recommendation where a student: “F – Fail” 1.has not achieved a mark equal to or higher than the pass mark for the module; and 2.is not permitted to have any further attempts at the failed assessments?

21. ANY QUESTIONS?

22. Data Entry Exercise

23. Demo and Module Codes 20104 – Skills for Sport and Exercise Science 20422 – Human Physiology 20423 – Anatomy and Biomechanics in Sport 1.How to enter component marks 2.How to calculate module marks 3.How to calculate recommendations 4.How to make manual amendments

24. ANY QUESTIONS?

25. The Arts

26. What is an ART? “ART” stands for Academic Review Type An “Art” may be understood as: 1.A progress decision; 2.An Exam Board recommendation; or 3.A code representing the progression and award recommendation made by a Board of Examiners.

27. Different Arts Each Art acts on a student’s record in a different way. It is important to understand what the Arts do and how to apply them.

28. Basic Guides Taught Student Administration have produced two basic guides to Art usage. They will help guide you in understanding which students should get which Art.

29. The Art Code Some of the key art actions of the Art. The Art Name Use the Art for students who meet all these criteria. Basic Guides

30. There can often be exceptions! If in doubt ask your TSA contact for guidance.

31. Arts & Recommendations Exercises

32. The “Display Errors” Button The BIRMS guides hold a list of the commonly encountered errors with advice on how to address them. TSA staff are on hand to advise and support throughout the process. The “Display Errors” button is there to help explain problems with the EoS data.

33. ANY QUESTIONS?