1. Joint Base Langley-Eustis Town Hall
13-14 Jul 09

2. Agenda
Town Hall Schedules
Joint Basing Update
Civilian Personnel

3. Town Halls Fort Eustis Langley Air Force Base
Location: 1st Floor Ballroom, Ft Eustis Club
Dates and Times:
Monday, 13 July ( )
Tuesday, 14 July ( and )
Langley Air Force Base
Location: Base Theater
Monday, 17 August ( and )
Tuesday, 18 August ( )
The information presented at the Fort Eustis and Langley Air Force Base Town Halls will be the same. The only difference will be in the questions asked by the staffs.
You were given a 3x5 card as you entered. If you are uncomfortable asking a question in this forum, please feel free to write your question down (legibly) and drop it in the box on the way out of the door. Questions and answers will be posted on the JBLE Community of Practice Website.
Also, if something occurs to you after the fact please contact your supervisor or either Lorraine Jones (lorraine. or Jean Klochak with your questions.

4. Joint Base Background Joint Basing will… Joint Basing will not…
preserve mission capabilities and unique Service identity
focus on optimizing installation management
require a team effort to be successful
Joint Basing will not…
mandate a reduction of jobs
be a one-size fits all approach
be simple to implement, but the results promise value for the effort

5. Joint Basing What Does It Mean To Me?
Joint Basing is the pilot to standardizing base installation management services across DoD
You are an essential member of the DoD
Goal of Joint Basing is to provide the right level of services for military members, civilian employees, and their families
You can become part of a larger organization that crosses services
If your position/organization currently provides installation support to Fort Eustis or Langley, you may soon be providing on a larger scale to the entire Joint Base Langley-Eustis

6. MOA Workshop Langley Officers Club held on 18-21 May
OSD, HAF, DA, IMCOM-NE and ACC attended
Reviewed MOA line-by-line
Final Draft incorporating Workshop Changes
Submitted to ACC on 5 Jun
Submitted to OSD on19 Jun
We had a very successful MOA Workshop, OSD lauded it as the best they had seen.
Thank staff for their hard work to get us where we are.
MOA OSD for formal service Coord. We have not heard of any issues.

7. Joint Basing Timeline Submitted Final MOA to ICS 05 Jun 09 P
Submitted Final MOA to OSD 19 Jun 09 P
MOA Signed 01 Sep 09
Activate Air Base Wing 15 Oct 09
Detailed Implementation Plans 15 Dec 09
IOC 31 Jan 10
FOC 01 Oct 10
COL Kirkland, the ABW Commander will be here sometime this month and he will be attending the JBPC meetings prior to the ABW activation.
All detailed Implementation Plans will be finalized and briefed to the JBPC by 15 Dec 09. Implementation Plans
Address the transition from the current state/as-is to JBLE
Highlight major actions and milestones to successfully achieve FOC
The JB Offices will be sending out IP templates and will be scheduling you for a meeting to start developing your IP.
IOC
Functions begin transferring to the Joint Base (phased approach)
Operational Control transfers
What you do on a day-to-day basis and how you do it are done IAW the MOA
Work out all the operational “kinks” prior to FOC
Administrative Control remains as is
Ratings, leave requests, awards, etc
Should notify “Operational Control” Supervisor of any leave you may be taking as it may impact your work assignments
The “Operational Control” Supervisor may be requested to provide letter input to your rating

8. Joint Base Langley-Eustis Activation Plan
Feb 10
Mar 10
Apr
May 10
Jun 10
Jul 10
Aug
Sep
Oct
Nov
Q2 FY10
Q3 FY10
Q4 FY10
Q1 FY11
IOC
TOA/FOC
31 Jan 10 Activation
1 Apr 10 Activation
1 Aug 10 Activation
30 Sep 10 Activation
AFSO 21
Command Post
Emergency Mgmt
Admin Mgmt & Exec Office
Postal Services
Records Mgmt
Honors & Protocol
Advisory Services
Inspector General
Public Affairs
Mgmt Analysis
Installation Safety
Information Technology
Installation Protection Support
Port Services
Military Personnel Services
Chaplain Ministries
MWR
Children & Youth Programs
Lodging
Warfighter & Family Services
SSD-Non-Munitions
Food Services
Laundry & Dry Cleaning
BSV & E
Installation Movement
Airfield Operations
Facilities Operation
Facilities Investment
Procurement Ops
Family Housing
Unaccompanied Personnel Housing
Installation Law Enforcement Ops
Installation Physical Security Protection & Services
Real Property
PP&PE
Environmental
Historian
Internal Review
Legal Support
Financial Management
NAFI
Plans and Programs
SARC
The Activation Schedule is IAW OSD guidance that the majority of the functions transfer as early as possible.
Just want to ensure that NAF employees understand that you (physically) will not transfer to the JB until FOC, however your functions will activate on 1 Apr 10. At JEBLC-FS NAF personnel transferred early.
More detail for the Activation Plan is included in the following slides.
KEY:
Complete
Late
Off Track
On Track
5 June version 8 8

9. Activation Schedule IOC (31 Jan 10) 1 Apr 10 AFSO 21 (PAIO)
Command Post (AF Only)
Emergency Mgmt (DPTMS)
Admin Mgmt & Exec Office (ABW)
Postal Services (DOIM)
Records Mgmt (DOIM)
Honors & Protocol
Advisory Services (EEO, EO)
Advisory Services (Drug Demand Reduction) (DHR)
Inspector General
Public Affairs (PAO)
Mgmt Analysis (PAIO & GRMO)
Installation Safety (ISO)
Information Technology (DOIM)
Installation Protection Spt (DPTMS)
Port Services (DPTMS)
Military Personnel Services (DHR)
Chaplain Ministries (RSO)
Morale, Welfare, & Recreation (DFMWR)
Children & Youth Programs (DFMWR)
Lodging (DFMWR)
Warfighter & Family Services (DFMWR)
Supply, Storage, & Distribution -Non-Munitions (DOL)
Food Services (DOL)
Laundry & Dry Cleaning (DOL)
Base Support Vehicles & Equip (DOL)
Installation Movement (DOL)
Airfield Operations (DPTMS)
The majority of the functions IOC are those in the Wing Staff. You will be contacted within the next week to begin working your Implementation Plan.
Majority of functions transferring 1 Apr 10 are in DFMWR/ 1 FSS and DOL/ 1 LRS.
(Appropriate Army Organization)

10. Activation Schedule 1 Aug 10 30 Sep 10 Facilities Operation (DPW)
Facilities Investment (DPW)
Procurement Ops (DPW)
Family Housing (DPW)
Unaccompanied Personnel Housing (DPW)
Installation Law Enforcement Ops (PMO)
Installation Physical Security Protection & Services (PMO)
Real Property (DPW)
Personal Property & Plant Equip (DOL)
Environmental (DPW)
Historian (AF Only)
Internal Review (IRAC)
Legal Support (SJA)
Financial Management (GRMO)
Non-Appropriated Fund Instrumentality (DFMWR)
Plans and Programs (DPTMS)
SARC (AF Only)
Functions transferring 1 Aug 10 are in DPW/ 1 CES and PMO/ 1 SFS.
Most functions transferring 30 Sep 10 are tied to TOA/Resource/Permit transfer.
The Army Support Activity will activate on 31 Jan 10 to coincide with the JB IOC. Rick Hinojosa will be contacting you to start ASA Implementation Plan development.
(Appropriate Army Organization)

11. JB Vice/Deputy Commander (USA O-6)
633 ABW
JB Commander (USAF O-6)
JB Vice/Deputy Commander (USA O-6)
Wing Staff
AFSO 21 Inspector General
Anti-Terrorism/Force Protection* Legal*
Chaplain* Manpower & Org
Command Post Plans & Programs
Drug Demand Reduction* Protocol*
EEO/EO* Public Affairs*
Historian Safety*
Information Protection* SARC
Internal Review
633 CPTS*
1FW
Airfield
Operations*
633 MSG (USAF O-6)
Langley
733 MSG (USA O-6)
Eustis
633 MDG (USAF O-6)
Langley
Want to point out a couple of things
CPTS is Comptroller Squadron (GRMO)
AFSO 21 (Air Force Smart Operations for the 21st Century) = Lean Six Sigma
The Eustis and Langley Civilian Personnel staffs applied Reduction in Force rules when determining leads for the Wing Staff offices. This ensured fairness and equity in the process. Seven current Army employees will be leads in the Wing Staff offices.
AFSO 21
Drug Demand Reduction
Information Protection
Internal Review
Plans & Programs
Public Affairs
Safety
Several of the functions will be located at both Langley and Eustis
Under 733 MSG the numerical designator 733d was removed from the divisions. The AF does not use numerical designations for divisions, just Sq, Groups, Wings etc.
Now will hand-off the briefing to the Eustis and Langley HR staffs.
633d Logistics Readiness Sq
633d Civil Engineer Sq
633d Security Forces Sq
633d Force Support Sq
633d Communications Sq
633d Contracting Sq
Logistics Readiness Div
Civil Engineer Div
733d Security Forces Sq
Force Support Div
Mission Services Div
633d Medical Support Sq
633d Dental Sq
633d Inpatient Operations Sq
633d Medical Operations Sq
633d Aerospace Medicine Sq
633d Surgical Operations Sq
* Point of Service at both locations 11 11 11

12. Your HR Professionals Air Force Jim Burke (APF) Marion Grubb (NAF)
Army
Sylvia Freeland (APF)
Kate Lugo (NAF)

13. Civilian Transfer Full Operational Capability (FOC) – 1 Oct 10
July 2009
October 2010
Army Federal employees at
Fort Eustis, Garrison
Prior to FOC
Air Force Federal employees
At JBLE, 633 Air Base Wing At FOC
Full Operational Capability (FOC) – 1 Oct 10
APF Civilians Transfer – Oct 10
NAF Civilians Transfer – Oct 10

14. What to Expect Army to AF
No Change
Position
Pay
Benefits
Supported units
Will Change
Employing agency
Organization name, leadership
Some policies, guidance
CivPers processes (job consideration, career program mgmt, etc.)
CivPers service providers
Some customs and culture
Many things will remain the same
Duty location will be determined during the Implementation Phase
Alignment refers to a change in your supervisor, this would mostly impact the Wing Staff
May Change
Duty location
Alignment
Bargaining unit composition

15. Appropriated Fund Employee FAQs
Jim Burke (Air Force) Sylvia Freeland (Army)

16. APF FAQ
Q1 As an Appropriated Fund employee, will I lose my job, my pay, or my benefits?
A1 No. Employees will not be negatively impacted as a result of Joint Basing. Employees will:
Retain your current job - You will not have to re-compete for your job.
Retain your current pay plan, series, grade & pay.
Retain your current benefits.
Army employees will transfer to the Air Force with their current PDs. An AF coversheet will be added to these PDs.

17. APF FAQ Q2 Do Ft Eustis and Langley AFB have the same locality pay?
A2 Yes.
Q3 Will I retain my seniority?
A3 Yes. Service computation dates (SCDs) for retirement, leave accrual, and Reduction in Force (RIF) placement (i.e. creditable federal service) will not change.

18. Does balance Transfer to the AF Is unused balance paid at transfer
APF FAQ
Q4 Will my leave balances transfer? A4
Type of Time Off
Does balance Transfer to the AF
Is unused balance paid at transfer
Annual Leave
Yes
N/A
Sick Leave
Time Off Award No
Credit Hours
Regular Compensatory Time
Compensatory Time for Travel
Time off granted as an award should be scheduled and used within one year after the effective date of the award. Under 5 CFR , a time-off award cannot be converted to a cash payment under any circumstances. A time off award balance CANNOT BE TRANSFERRED between DoD Components and will be forfeited upon transfer. (DoD FMR Vol 8, para A.3; DoDI SC ; 5 CFR )
 Credit Hours - If a DoD employee transfers within DoD (e.g., Army to Air Force) or from DoD to another agency (e.g., Army to DHS), then the credit hours are PAID OUT by the losing component (up to 24 hours maximum). If a DoD employee transfers within the same agency (e.g., Army to Army), then the credit hours stay on the books. (DoD FMR Vol 8, para ; DoDI SC ; 5 USC 6121(1); 5 USC 6126(b))
Comp Time - When a DoD employee separates or transfers to another Department or Defense Agency (e.g., from Army to Air Force, from Navy to Defense Logistics Agency) any unused compensatory time off balance shall be PAID by the losing component at the overtime rate at which it was earned. (DoD FMR Vol 8, paras E.11 and ; DoDI Vol 550, para 3a(3)(C); 5 CFR (f)(1)).
Travel Comp Time - If a DoD employee transfers within DoD (e.g., Army to Air Force), travel comp time TRANSFERS with them. If a DoD employee separates or moves to another Department outside of DoD (e.g., Army to DHS), travel comp time is forfeited. (DoD FMR Vol 8, para A; DoD Policy on Travel Comp Time; 5 CFR )

19. APF FAQ
Q5 When will my transfer from the Army to the Air Force be official? A5 Transfer will occur in Oct Details on the exact start dates are still being worked at DOD/Service levels because 1 Oct does not fall at the beginning of a pay period.

20. APF FAQ Q6 How will I be impacted by the pay period change?
A6 A pay period change shifts your payday to the opposite Friday to correspond with the Air Force payday. Once the actual transfer date has been determined by OSD or the Services, we will provide a calendar that shows how many days will be paid by the Army & the AF on each payday in October.

21. APF FAQ Q7 How will I be transferred to the Air Force?
A7 Mass in-processing will be accomplished. Preparations are being made to have data transferred from Army to Air Force through the Defense Civilian Personnel Data Systems (DCPDS). This will minimize hard copy forms. Date, time, and location of in-processing to be determined.

22. APF FAQ
Q8 Will my Official Personnel Folder (OPF) transfer? A8 Yes. Langley Civilian Personnel Office (CPO) will work with Army HR and the Air Force Personnel Center (AFPC) to ensure a smooth transition of records from the Army to the AFPC.

23. APF FAQ Q9 Will my duties change after FOC?
A9 Possibly, depending on work & JB mission demands. Air Force Position Descriptions will be implemented gradually after 1 Oct 10 beginning with vacant positions.
Q10 Will my duty location change?
A10 After FOC, your duty location may change if the mission warrants a change.

24. APF FAQ
Q11 How am I impacted by the Initial Operating Capability (IOC)?
A11 IOC begins on 31 Jan At IOC, day-to-day direction will shift to the Joint Base on a phased schedule.
Operational Control of your function will phase to the JB based on the schedule that was discussed earlier.

25. APF FAQ
Q12 I am an Army bargaining unit employee, who will be my union representative at FOC? A12 Upon transfer to the Air Force, current Army unions and their collective bargaining agreements (CBA) will remain in effect. Therefore, dues payment and union representatives will initially remain unchanged. After FOC the Federal Labor Relations Authority (FLRA) will determine unit representation based on clarification of unit petition(s) filed by either unions or management.

26. APF FAQ
Q13 If I work at one location (Eustis or Langley) and have to travel to the other location, am I entitled to local travel pay? A13 Local travel for duty is reimbursable in AF. You will only be reimbursed if the travel is authorized and government transportation is not available.

27. APF FAQ
Q14 I am currently an Army NSPS employee & my counterparts in Air Force are GS employees, which system will I fall under?
A14 You will transition as an NSPS employee.
You will remain an NSPS employee at least thru the end of the first pay period in Jan 2011 to receive NSPS performance payout through the Air Force.
After the NSPS payout your position may be reviewed. Supervisory chain, system, functional title, and/or duty location may change as mission warrants.
Also, if you are a Army GS employee and AF counterparts are NSPS, it works the same way. Transfer as a GS and position may be reviewed.

28. APF FAQ Q15 Which pay pool will review former Army NSPS employees?
A15 Former Army NSPS employees will receive recommended annual ratings from current supervisors as of 30 Sep 2010.
Army Pay Pool Manager will finalize ratings.
Payout will be based on share value of the AF Pay Pool.
Payout will be issued from AF Pay Pool in Jan 2011.

29. APF FAQ Q16 Who manages retirements in the AF?
A16 Benefits and Entitlements Service Team (BEST) at AFPC, Randolph AFB TX processes retirements for Air Force civilians.
Retirement packages should be submitted to BEST approx days prior to projected retirement date.

30. APF FAQ
Q17 As an Appropriated Fund employee, what should I do if I am planning to retire between 1 Oct 2010 and 31 Jan 2011? A17 Employees who plan to retire between 1 Oct 10 and 31 Jan 11 should notify their Army HR office prior to 1 Oct 10, so their OPFs can be sent directly to BEST. This will ensure AF BEST retirement counselors access to OPFs of transitioning employees for immediate accurate counseling AFTER 1 Oct 10.

31. APF FAQ
Q18 As an Appropriated Fund employee, will I still be considered for Army jobs? A18 Yes. If you apply, you will be considered for Army jobs. Army civilian positions are recruited both internally and externally. Q19 How do I apply for an AF Appropriated Fund job? A19 1. Prior to 1 Oct 10 Army employees may apply as “external” employees using 2. After 1 Oct 10 all APF transitioning employees will be considered internal applicants and will use the Air Force Personnel Center (AFPC) secure website.

32. APF FAQ
Q20 Will I have to get a new CAC? A20 Yes, AF will issue new CAC cards, the details are still being worked and will be provided later.

33. Non-Appropriated Fund Employee FAQs
Marion Grubb (Air Force) Kate Lugo (Army)

34. NAF FAQ
Q1 As a Non-appropriated Fund employee, will I lose my job, my pay, or my benefits?
A1 No. Employees will not be negatively impacted as a result of Joint Basing. Employees will:
Retain your current job - You will not have to re-compete for your job.
Retain your current pay plan, series, grade & pay.
Retain your current benefits.
Army employees will transfer to the Air Force with their current PDs. An AF coversheet will be added to these PDs.

35. NAF FAQ
Q2 As a Non-appropriated Fund employee will my benefits transfer?
A2 Air Force NAF offers a full range of retirement, 401K, and insurance benefits.
You will have the option to retain your current retirement and 401K or you may elect the Air Force retirement and/or 401K.
All Services use the same NAF health insurance program so your health benefits will remain unchanged.
Prior to transfer, the NAF HRO will meet with each employee and review their specific situations to ensure they fully understand the options and entitlements available to them.

36. NAF FAQ
Q3 I’m not familiar with the Air Force NAF Personnel System. Who will help me with the system when I transfer?
A3 The Human Resource professionals at Langley AFB and Ft Eustis are working together to ensure the transfer is as seamless as possible. All transferring NAF Personnel:
Will be provided with detailed written information specific to their situation prior to transfer.
Will receive training on the NAF Pay & Personnel System as appropriate prior to transfer.

37. NAF FAQ Q4 Do Ft Eustis and Langley AFB have the same locality pay?
A4 Yes.
Q5 Will I retain my seniority?
A5 Yes. Service computation dates (SCDs) for retirement, leave accrual, and Reduction in Force (RIF) placement (i.e. creditable federal service) will not change.

38. Does balance Transfer to the AF Is unused balance paid at transfer
NAF FAQ
Q6 Will my leave balances transfer? A6
Type of Time Off
Does balance Transfer to the AF
Is unused balance paid at transfer
Annual Leave
Yes
N/A
Sick Leave
Time Off Award No
Credit Hours
Regular Compensatory Time
Compensatory Time for Travel
Time off granted as an award should be scheduled and used within one year after the effective date of the award. Under 5 CFR , a time-off award cannot be converted to a cash payment under any circumstances. A time off award balance CANNOT BE TRANSFERRED between DoD Components and will be forfeited upon transfer. (DoD FMR Vol 8, para A.3; DoDI SC ; 5 CFR )
 Credit Hours - If a DoD employee transfers within DoD (e.g., Army to Air Force) or from DoD to another agency (e.g., Army to DHS), then the credit hours are PAID OUT by the losing component (up to 24 hours maximum). If a DoD employee transfers within the same agency (e.g., Army to Army), then the credit hours stay on the books. (DoD FMR Vol 8, para ; DoDI SC ; 5 USC 6121(1); 5 USC 6126(b))
Comp Time - When a DoD employee separates or transfers to another Department or Defense Agency (e.g., from Army to Air Force, from Navy to Defense Logistics Agency) any unused compensatory time off balance shall be PAID by the losing component at the overtime rate at which it was earned. (DoD FMR Vol 8, paras E.11 and ; DoDI Vol 550, para 3a(3)(C); 5 CFR (f)(1)).
Travel Comp Time - If a DoD employee transfers within DoD (e.g., Army to Air Force), travel comp time TRANSFERS with them. If a DoD employee separates or moves to another Department outside of DoD (e.g., Army to DHS), travel comp time is forfeited. (DoD FMR Vol 8, para A; DoD Policy on Travel Comp Time; 5 CFR )

39. NAF FAQ
Q7 When will my transfer from the Army to the Air Force be official? A7 Transfer will occur in Oct Details on the start dates are still being worked.

40. NAF FAQ Q8 How will I be impacted by the pay period change?
A8 A pay period change shifts your payday to the opposite Friday to correspond with the Air Force payday. Once the actual transfer date has been determined by OSD or the Services, we will provide a calendar that shows how many days will be paid by the Army & the AF on each payday in October.

41. NAF FAQ
Q9 How will I be transferred to the Air Force? A9 Mass in-processing will be accomplished. Preparations are being made to have data transferred from Army to Air Force through the Defense Civilian Personnel Data Systems (DCPDS). This will minimize hard copy forms. Date, time, and location of in-processing to be determined.

42. NAF FAQ
Q10 Will my Official Personnel Folder (OPF) transfer? A10 Location of your OPF has not been determined; however, it will remain local either at Ft Eustis or Langley AFB.

43. NAF FAQ
Q11 Will my duties change after FOC? A11 Possibly, depending on work & JB mission demands. Air Force Position Descriptions will be implemented gradually after 1 Oct 10 beginning with vacant positions. Q12 Will my duty location change? A12 After FOC, your duty location may change if the mission warrants a change.

44. NAF FAQ
Q13 How am I impacted by the Initial Operating Capability (IOC)?
A13 IOC begins on 31 Jan At IOC, day-to-day direction will shift to the Joint Base on a phased schedule
Your function will phase to the JB based on the schedule that was discussed earlier.

45. NAF FAQ
Q14 I am an Army bargaining unit employee, who will be my union representative at FOC? A14 Upon transfer to the Air Force, current Army unions and their collective bargaining agreements (CBA) will remain in effect. Therefore, dues payment and union representatives will initially remain unchanged. After FOC the Federal Labor Relations Authority (FLRA) will determine unit representation based on clarification of unit petition(s) filed by either unions or management.

46. NAF FAQ
Q15 If I work at one location (Eustis or Langley) and have to travel to the other location, am I entitled to local travel pay? A15 Local travel for duty is reimbursable in AF. You will only be reimbursed if the travel is authorized and government transportation is not available.

47. NAF FAQ
Q16 How do I apply for a Non-appropriated Fund Air Force job now?
A16 NAF vacancies are announced via the following website: (click on the “Employment” link at the top of the page). ID card holders can also come to the Air Force NAF Human Resources Office during customer service hours (Monday through Friday from 0900 to 1500).
The address is 52 Willow Street (building 148).

48. NAF FAQ
Q17 Will I have to get a new CAC? A17 Yes, AF will issue new CACs, the details are still being worked and will be provided later.

49. We Have Willing Partners and Strong Relationships
Joint Base 101
Take Aways
We Have Willing Partners and Strong Relationships
Building Sustainable Processes
Preserving/Enhancing Our Core Warfighting Competencies
Maintain Intellectual Capital
Take Care of People

50. Questions?