DIGITAL INICIATIVES AT THE NATIONAL LIBRARY OF LATVIA Andris Vilks 04.02.2003.Torun e-mail: firstname.lastname@example.org
State policy National program Informatics National program Culture/ subprograms Libraries, Museums, Archives National program e-Latvija Special bill for National Libary project, which includes State unified library information network
The co-operation of archives, libraries and museums in a digital environment In January,2001 NLL organises its first workshop on the situation in all three sectors. In April, 2002 the NLL organises the first Baltic e-MAL Conference Co-operation of Museums, Archives and Libraries in the Electronic Era
The co-operation of archives, libraries and museums in a digital environment (to be continued) In December,2002 the branches of museums and archives join the Technical Committee of Standardisation for Librarianship and Bibliography (BBSTK ) establishing a joint Technical Committee of Standardisation for Museums, Archives and Libraries (MABSTK )
In 2003 the Culture Capital Foundation of Latvia forms a special purpose program Co-operation of Archives, Museums and Libraries in a Digital Environment whose support can be received by at least representatives of two sectors. The State Historical Arcive, Museum of Literture, Latvian Academic library and NLL participating in joint project Portrets in Latvia. The co-operation of archives, libraries and museums in a digital environment (to be continued)
Workshop on digital heritage preservation In 18-20 December 2002 the NLL with a support of UNESCO organizes a workshop on Preservation of Digital Heritage for the Baltic Countries (before was meetings in Asia/Pacific: 4- 6 November, Latina America/Caribbean: 18-20 November in Managua, Nicaragua, Africa: 9-11 December in Addis Ababa, Ethiopia). The workshop has approved Riga Revised Draft Charter on the Continuity on the Preservation of the Digital Heritage and Draft Guidelines.
Most interesting Activities in the other Memory Institutions Monumente J.C.Brotze in Latvian Academic library – www.acadlib.lv/brotze/www.acadlib.lv/brotze/ Cabinet of Folksongs collected by Krišjanis Barons in the Institute of Folklore of Academy of Science, 2001 listed in the UNESCO Memory of the World register – www.dainuskapis.lvwww.dainuskapis.lv
Digitalization at NLL LNB realises five digitization projects: Heritage : Preservation of Latvian newspaper Latvia posters in CD Latvia topographic and historical maps Riga in postcards from the end of 19 th c. till 2 nd WW Retroconvertion of printed National bibliography
ICT infrastructure Electronic catalogue of the National Library of Latvia Home page of the National Library of Latvia http://www.lnb.lv http://fikuss.latnet.lv:4505/ALEPH0
LICENCED DATABASES In Latvia Datebase of National News Agency LETA ; NAIS The firm SWH Information Systems datebase NAIS (Informative system of laws and regulations) - information about more than 14000 Latvia laws and other regulations; etc. international eIFL(EBSCO set) eIFL(EBSCO set) OCLC etc. OCLC etc.
Equipment in the Departament of Restauration and Digitization BetterLight 6000 camera 2 pc McIntosh Several sceners Couple cameras Server (linux, 80 Gbites) for storage digital objects (instalation in progress)
1.Digitization of Newspapers Heritage: Preservation of Latvian periodicals (1822-1940)
82.000 pages Kurzemes Vārds (Liepaja) ( 1918 – 1944), 24 CD Latgolas Vōrds (Rezekne) (1919 – 1940), 2 CD Ventas Balss (Ventspils) (1921 -1945), 3 CD Tēvija (Riga-Liepaja) 1941-1945), 5CD Dienas Lapa (Riga) (1886-1900), 13 CD ( to be continued)
The main stages of newspaper digitizing Preparation of originals Scanning of documents Data processing I Data processing II Bibliographic description, Record into archive disk (CD-A) Record into user disk (CD-L) CD design
Kurzemes Vārds -1918.- Nr.1.- 1.lpp. Before processingAfter processing
CD production Archive CD JPG Adobe Photoshop (allows to copy newspaper on paper in scale 1:1) User CD PDF Adobe Acrobat
Record into a User disk (CD -U) CD - one CD includes ca 300 files or usually one annual set of a newspaper One file comprises one number of a newspaper (2 - 30 p) Size of a file is ca 1-2 Mb CD-U readable on PC and Mac environment Program necessary for retrieval Adobe Acrobat Reader installed free of charge from INTERNET or a concrete CD
2. Digitisation of Maps A.Topographic maps B. Historical maps
Significance of the Cartographic Collection of the NLL Culture historical - stores one of the completest collections of Latvia national cartography (ca 1300 documents ); Information source - offers geographic information not only on Latvia, but also about other states of the world ;
A place among other libraries - the only collection of such documents in Latvia, the development of which is determined by a purposeful acquisitions policy. ( to be continued)
Forms of digital maps at library CD-ROM or disks; digital maps and spatial data in INTERNET; GIS products- databases from Geographic Information Systems ; electronic rewiev map for the control of map series in the collection; scanned and digitized printed maps.
Project of the Cartographic Department Cartographic department in cooperation with SIA GIS Project Digitization of Latvian Topographic Maps has been started in 2000.
Topographic maps. Project Nr. A issued by an official state institution responsible for data accuracy; contains bulky cartographic information, fixed at a proper time and space; information source for people examining the dynamics of geographic data ; issued very seldom - once in several decades
Read- only- memory(ROM) in compactdisks is scanned : 1. Latvian topographic map on a scale 1:75 000 This is only one map of such a scale, comprising the whole territory of Latvia, published in the independent Latvia in the 1920-1930. 1 disk contains 105 pages.
2. Latvian topographic map on a scale 1:10 000 1:10 000 (The scale is 1 cm:100 m ) This map in 1960-1962 and 1988-1991 was published by the Headquarters of the Soviet Army. 3574 pages of the map are scanned in 123 disks, comprising a part of the territory of Latvia. This is a detailed map reflecting the territory of Latvia, probably maps on such a scale wont appear so soon.
Possibilities of Usage of Digitized Maps : preservation of a printed material; formation of thematic CD-ROM ; formation of data bases of library images ; offer to INTERNET ; a visual information in the electronic catalogue
3. Project of Posters Latvia art poster has acquired a stable international recognition. They are stored at the NLL. This project (300 posters) is divided into two stages : Latvia poster 1895 - 1944 Latvia poster 1944 - 2000
The Aim of theProject is: To preserve the collection of posters To make them accessible to users
The Project Envisages: Creation of compactdisks Archive CD in a polygraphic quality User CD
Processing of Images Instructions: Delete sample document icon and replace with working document icons as follows: Create document in Word. Return to PowerPoint. From Insert Menu, select Object… Click Create from File Locate File name in File box Make sure Display as Icon is checked. Click OK Select icon From Slide Show Menu, Select Action Settings. Click Object Action and select Edit Click OK
4. The project Riga from the end of the 19th century till the end of World War II "Riga from the end of the 19th century till the end of World War II ". The Baltic Central Library (BCL), the Department of the NLL, is forming a visual database "Riga from the end of the 19th century till the end of World War II ". 3000 the most interesting and rare images on Riga are selected from the collection of BCL ca 54 000 items from the image archive (photos, postcards, negatives) for the database. In order to preserve these unique materials and ensure their fast access the nessecity emerges to digitize these images.
The project Riga from the end of the 19th century till the end of World War II After implementation of the first stage of the project the users will have access to 3000 digitized images to view them on a screen or receive print outs. Poligraphic quality will be ensured by TIFF format on magnetooptic disks. Project implementation was started in the end of 1999. Ca. 1000 images are scanned at present. The problems are: - to acquire the necessary software to publish these images in Internet; - to ensure search.
Digitalization of postkards Riga in postcards ( 3 000 items )
5. The aim of the project of retrospective conversion To ensure access of the records of national bibliography in an electronic format (on- line, in databases) converting retrospectively published indexes (~136.000 pages) the period covered : from the mid. 18th century till 1995
Motivation for the Conversion of National Bibliography Concentrating of resources for digitazing the national data of Latvia, not to be carried out by any other library in the world historically almost complete inclusion of national bibliography in published indexes (from the beginning of its publishing in Latvia)
Results of the First Stage of the Project Analyses of all published national bibliographic indexes (1763-1990) and working out metodology, taking into a account: changes in the applicable standards, cataloging rules,tables of classification, interpunction; –multilingual application; –differences in print and paper quality
Results of the First Stage of the Project (to be continued) A special software has been worked out and tested for ensuring the further process of retroconversion (presented also in Lithuania and Estonia) The necessary resources have been planned for converting 2,5 mill. records (finances, staff, technical maintenance) in future 144.000 new records in MARC21 format (including 14.000 monographic records for inclusion into the union catalogue) are prepared in an electronic and printed form
Division of Data according to Types of Publishing
Technologies Office 97 –incomplete support to Unicode, for sorting Latvian alphabet Object Linking and Embedding (OLE) –object exchange among Office programmes –Objects –Word documents –scanned image –sound file Instructions: Delete sample document icon and replace with working document icons as follows: Create document in Word. Return to PowerPoint. From Insert Menu, select Object… Click Create from File Locate File name in File box Make sure Display as Icon is checked. Click OK Select icon From Slide Show Menu, Select Action Settings. Click Object Action and select Edit Click OK
Technologies 2 - the nearest future Office 2000, 2001 Unicode support, sorting Microsoft Data Engine (MSDE) Access 2000 MS SQL server 7 Instructions: Delete sample document icon and replace with working document icons as follows: Create document in Word. Return to PowerPoint. From Insert Menu, select Object… Click Create from File Locate File name in File box Make sure Display as Icon is checked. Click OK Select icon From Slide Show Menu, Select Action Settings. Click Object Action and select Edit Click OK
Some future steps Digital Library On-line (53 CDs >), including integration records of Digital objects in the Catalogue of NLL Harvesting.lv ( + revising Legal Deposit act) Hiperlinking Heritage and retroconverted data of national bibliography List of National Memory Digital collaboration in projects (Portrets in Latvia) International dimension (Baltic, Baltic see region)