1. regulating the engineering profession © 2009 ECUK, all rights reserved. Mentoring for Registration Workshop 21 September 2009

2. regulating the engineering profession © 2009 ECUK, all rights reserved. ECUK Workshops (General) “ Continuous improvement - - through the exchange of best practice” UK-SPEC and licensing requirements Institution input Identification of key points Break-out sessions Outputs on the extranet for reference by all

3. regulating the engineering profession The Workshop process © 2009 ECUK, all rights reserved. Discuss Clarify Agree Requirements of licence Inputs from Institutions More effective process Supporting Registration Requirements of UK-SPEC Experience Expertise

4. regulating the engineering profession © 2009 ECUK, all rights reserved. Specific Objectives Increase the awareness and understanding of mentoring Maintaining standards and ensuring consistency and transparency Encouraging greater inter-institution co- operation and exchange of good practice Increasing opportunities to network with peers and staff Ultimately contributing to increased Registration

5. regulating the engineering profession © 2009 ECUK, all rights reserved. Agenda Introductions What is mentoring - Definitions UK-SPEC and Licensing requirements Mentoring – an introduction Mentoring – examples of good practice (Lunch) Breakout sessions Conclusions

6. regulating the engineering profession Outputs Report Good practice guide Toolkit Further workshops © 2009 ECUK, all rights reserved.

7. regulating the engineering profession Introductions Name Institution Reason for attending What do you want to get out of the day? © 2009 ECUK, all rights reserved.

8. regulating the engineering profession © 2009 ECUK, all rights reserved. What is Mentoring - Definitions A Wise Counsellor (Oxford English dictionary) ‘Offline help by one person to another in making significant transitions in knowledge, work or thinking’ (Megginson & Clutterbuck) Independent Support and Encouragement to potential EC UK Registrants (AHB)

9. regulating the engineering profession © 2009 ECUK, all rights reserved. UK-SPEC and Licensing Requirements UK-SPEC (pp 12-13) ‘May be able to put them in touch – to help them through the process’ ‘Verify development, responsibilities, experience’ RfR (para 43) PD ‘Institutions shall give information of mentoring arrangements’

10. regulating the engineering profession Mentoring – an introduction Scope of mentoring Role of mentor Mentoring process (golden rules, checklist) Managing the process Summary (status, headlines) © 2009 ECUK, all rights reserved.

11. regulating the engineering profession © 2009 ECUK, all rights reserved. Scope of Mentoring Application - the process of Registration Interpretation of UK-SPEC - what is really required Professional development - demonstrating the competencies Interview - PRI/TRI, the objectives, the process CEng, IEng, EngTech, ICTTech; all ages

12. regulating the engineering profession © 2009 ECUK, all rights reserved. Role of Mentor Skills - »personal, academic, technical, UK- SPEC Structure »single/multiple, individual/group sessions Framework »Company, personal, institution involvement, transient Mentee »Within a wider development framework Feedback »to Institutions (on the process not the person)

13. regulating the engineering profession © 2009 ECUK, all rights reserved. Mentoring Process – the personal touch Interpersonal skills are key Ability to –build relationships –listen –inspire confidence Have –commitment –broad knowledge –judgement Be –encouraging –challenging –objective –respectful –discrete Know your limitations Feedback

14. regulating the engineering profession © 2009 ECUK, all rights reserved. Golden Rules Not the boss Voluntary Confidential Face to face (at least initially) An EC UK Registrant Avoid conflicts of interest Establish boundaries (There may well be others) Mentor Checklist

15. regulating the engineering profession Mentor Checklist – Before the meeting (JS 6/05) Review the notes of the previous meeting and decide on a structure for this meeting Be aware of requirements for registration at the appropriate level Have a copy of the application form available Be able to demonstrate relevant competencies as required by UKSPEC (IE have sufficient experience, skill, knowledge and understanding) Confirm time and date based on prior agreement Make a plan for your own day Clear desk and check your available time Switch off phones Relax – irrespective of your own issues and challenges Smile – however you are feeling today © 2009 ECUK, all rights reserved.

16. regulating the engineering profession Mentor Checklist – During the meeting (JS 6/05) Smile – be welcoming and not too formal Chat about something light as an introduction Check how s/he is feeling today Briefly summarise the notes of the previous meeting Update status of any actions that were agreed Jointly establish the “gap” between the individual’s capabilities and the requirements for registration – develop an action plan to plug the gap. Consider how confident you are that the individual is registrable. Listen actively (Remember that “silent” is an anagram of “listen”) Agree ‘confidentiality clause’ Check for feelings as well as facts Ask open questions, Build on the Mentee’s own ideas Be honest, supportive, encouraging Share your thoughts and ideas but don’t give advice Only make promises that you are sure you can keep Take notes (or ask him/her to do so) Summarise actions Agree date/time for next meeting © 2009 ECUK, all rights reserved.

17. regulating the engineering profession Mentor Checklist – After the meeting (JS 6/05) Send a brief note to summarise actions (or delegate this to Mentee) Do anything that you have promised to do promptly Keep in touch between meetings eg: –How did the trip to XYZ go –I saw this article in the journal of the Institute of ABC and thought you might be interested –Had you thought of entering for this….. –I’m going to a conference sponsored by the Institute of ABC and thought you would like to join me © 2009 ECUK, all rights reserved.

18. regulating the engineering profession © 2009 ECUK, all rights reserved. Managing the process Marketing »Requirements, policy, roles, co- ordinator, resources, communication »Information for Mentors and Mentees, including benefits Manage »Identify, Approve, Allocate »Support (training, development, update) »Monitor (feedback), Record (Register)

19. regulating the engineering profession © 2009 ECUK, all rights reserved. Summary Mentoring - an important contribution to Registration Assists in removing the mystery and misconceptions about ECUK registration Encourages & Supports Engineers at all stages of development

20. regulating the engineering profession © 2009 ECUK, all rights reserved. Status ? Where are you now – Do you have a policy on mentoring What is the scope Do have a register of mentors How do you conduct training/updating What plans do you have for development

21. regulating the engineering profession © 2009 ECUK, all rights reserved. Headline Ensure the mentor skills match needs Develop inter-institution co-operation

22. regulating the engineering profession © 2009 ECUK, all rights reserved. Breakout sessions Compare »current experiences »areas of good practice and concerns Ideas »build on presentations/discussion »generate some radical ideas Plan »framework for development Present »for plenary discussion »1 sheet/6-10 bullets

23. regulating the engineering profession © 2009 ECUK, all rights reserved. Finally Feedback essential Future Mentoring Workshops Request for Workshops on other topics Extranet access