1. EMPLOYEE CALENDAR (PS9019)

2. Can Create Calendar For: A group of employees with common work schedules An individual employee with a unique work schedule One or more positions

3. Identifies Hours per day for employees working nonstandard hours per day Hours per day or days of the week for employees working a nonstandard work week Hours or days that contracted employees work each month of a fiscal year

4. Calendar is Used for Calculating: Correct hours in a pay period Correct hourly rate for an employee with nonstandard full-time hours per day Correct hourly rate for an employee with a nonstandard work week

5. Calendar is Used for Calculating (cont.): Actual hours or days for DRS for contracted employees Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees

6. Hours Used for Calculating Sick leave buyout amounts for faculty Liability amounts for leave liability reports LWOP date adjustment reports Staff Months

7. Calendar Overrides Institutional Parameters (PS9001) 1101 – Standard Hours per Day 1102 – Standard Work Week

8. Top

9. Less Detailed Calendar Required Indicate the Hours Type A -Actual hours not adjusted by percent full time F - Full-time hours adjusted by percent full time Indicate Full-Time Hours Per Day Indicate Hours/Days

10. Uses Overrides Institutional Parameter (PS9001) 1101 – Standard Hours per Day Calculating correct hours in a pay period, sick leave buyout and leave liability reports Calculating correct hourly rate for an employee with nonstandard full-time hours per day

11. Example - FTF

12. Middle – Fixed Week

13. Fixed Week Calendar Optional Identifies nonstandard hours per day Identifies nonstandard work week Indicate the number of hours per day or days of the week

14. Uses Overrides Institutional Parameter (PS9001) 1102 – Standard Work Week Calculating correct hourly rate for an employee with nonstandard hours per day Calculating correct hourly rate for an employee with a nonstandard work week

15. Example 1- 4/10’s M-TH

16. Example 2 – Flex Schedule

17. Bottom - Fiscal Year Calendar

18. Fiscal Year Calendar Optional District Information table (GA1101) needs to be built in FMS before you get fiscal year months Identifies hours or days that contracted employees work each month of the fiscal year

19. Uses Calculates actual hours or days for DRS for contracted employees, except retirees Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees

20. Example 1- FTF

21. Example 2 – PTF Summer

22. Step 1: Adding New Calendar

23. Step 2: Adding New Calendar

24. Example 1 - CS Academic

25. Example 2 – CS Summer

26. Example 3 – CS Flex

27. Example 4 - FTF

28. Example 5 – PTF Winter

29. Example 6 – PTF Spring

30. Pointers Don’t make this harder than it is Build the calendar every fiscal year before first payment Combine similar ones and adjust by percent full time Clean up your table – delete old years