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WAI Woman Ambassadors in Italy PARTNERS MEETING Firenze, 20 Gennaio 2011 European Commission Enterprise and Industry.

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Presentation on theme: "WAI Woman Ambassadors in Italy PARTNERS MEETING Firenze, 20 Gennaio 2011 European Commission Enterprise and Industry."— Presentation transcript:

1 WAI Woman Ambassadors in Italy PARTNERS MEETING Firenze, 20 Gennaio 2011 European Commission Enterprise and Industry

2 Title of the presentation | Date |# Rendicontazione tecnica intermedia 1/8/2009- 31/7/2010 Unioncamere Toscana ha inviato il 14/09/2010 il Technical Progress Report che è stato approvato dall EACI il 22/10/2010

3 Title of the presentation | Date |# Rendicontazione tecnica finale 1/8/2010- 31/1/2011 Unioncamere Toscana invierà entro il 31 marzo 2011 il Final Technical Report basato sulle informazioni fornite dai partner WAI nei report previsti dal progetto

4 Title of the presentation | Date |# Rendicontazione tecnica 1.Summary 2.Project Objectives for the period 3.Work progress and achievement during the period, highlighting significant results, milestones and deliverables 4.Indicators

5 Title of the presentation | Date |# WAI Financial Aspect Budget WAI: 178.208 Percentuale di contributo: 50% Contributo UE: 89.104 Co -finanziamento di IES Partner: 89.104 Durata: 18 mesi (1 agosto 2009-31 gennaio 2011)

6 Title of the presentation | Date |# Eligible Costs (1) To be eligible all costs must: relate to the purpose of the action; be included in the estimated budget annexed to the grant agreement; be necessary for the fulfilment of the action which is the subject of the grant; be incurred during the duration of the action ( expect for costs relating reports and audit certificates when incurred within a maximum period of two months following the completion of the action)

7 Title of the presentation | Date |# Eligible Costs (2) be reasonable, justified, consistent with the usual internal rules of the participant, and in accordance with the principle of sound financial management, especially cost effectiveness and value for money be identifiable, verifiable and determined in accordance with the relevant accounting principles be actually incurred by the participant and recorded in the accounts of the participant no later than the grant agreement completion date be compliant with the requirements of applicable tax and social legislation be substantiated by proper evidence allowing identification and checking (except for the flat rate indirect costs).

8 Title of the presentation | Date |# Eligible Costs Categories Direct costsIndirect costs Personell Cost Travel & Subsistance Sub-contracting Other specific costs Cost identifiable as specific cost direct linked to perfomance of the action Eligible indirect costs Cost incurred in connection with the eligible direct costs for the action

9 Title of the presentation | Date |# EACI fornirà form a fine gennaio 2011 Template for Financial report

10 Title of the presentation | Date |# Eligible Direct costs: Personnel Cost (1) The cost of staff assigned to the action, comprising actual salaries plus social charges and other statutory costs included in the remuneration The staff must be: directly employed by the participant in accordance with national law; under the participants sole technical supervision (in essence the technical output must belong to the participant); remunerated in accordance with the normal practices of the participant provide these are acceptable to the EACI.

11 Title of the presentation | Date |# Only costs related to the actual hours worked by the persons directly carrying out the technical, analytical, promotional and dissemination work under the action may be charged to the grant agreement. Management, administrative and secretarial staff can only be charged in exceptional cases as 'direct staff costs' and are normally deemed to be covered in the indirect costs. Eligible Direct costs: Personnel Cost (2)

12 Title of the presentation | Date |# Eligible Direct costs: Personnel Cost (3) How are personnel cost calculated? Eligible cost = Working time * Hourly rate How to calculate the hourly rate? REMUNERATION COST PRODUCTIVE TIME

13 Title of the presentation | Date |# Eligible Direct costs: Personnel Cost (4) 1.Working time = Daily records of hours spent per person Recorded in time sheets certified at least once a month 2.Remuneration costs = Total gross remuneration plus employers portion of social charges Costs recorded in the payroll account Calculated individually or on average by category staff

14 Title of the presentation | Date |# Eligible Direct costs: Personnel Cost (5) 3.Productive time = Total hours worked excluding holidays, sick/personell leave, training Two calculation methods of total productive time: 1 based on actual hours recorded in time sheets (including hours spent on both external projects and internal work (including administration). 2. based on standard hours

15 Title of the presentation | Date |# Eligible Direct costs: Personnel Cost (6) Example of Productive time based on standard hours Days/year : 365 days Less 52 weekends : 104 days Subtotal 261 days Less Annual holidays 22 days Statutory holidays 15 days Sick leave 5 days Training 4 days Total Productive days 215 days

16 Title of the presentation | Date |# Eligible Direct costs: Personnel Cost (7) Example of Productive time based on standard hours Productive hours/year (215 days x 7 hrs/day) = 1.505 hrs Productive hours/year (215 days x 7,5 hrs/day) = 1.613 hrs Productive hours/year (215 days x 8 hrs/day) = 1.720 hrs Productive hours/month (1.505 hours/12 months) = 125 hrs Productive hours/month (1.613 hours/12 months) = 134 hrs Productive hours/month (1.720 hours/12 months) = 143 hrs Ps. no overtime is to be charged to projects

17 Title of the presentation | Date |# Avvertenze sul Personnel: Modificabile con comunicazione allEACI, tramite il Coordinatore, inviando CV della nuova persona da rendicontare Rendicontabile solo se inferiore al 100% su Enterprise Europe Network e/o altri progetti

18 Title of the presentation | Date |# Timesheet Template

19 Title of the presentation | Date |# Eligible Direct costs: Travel & subsistence costs (1) Only of the PERSONELL taking part to the action (NO travel and subsistence subcontractors) Charateristics: in line with the participants established internal rules and usual practice (the subsistence allowances foreseen by the European Commission may be applied in case of absence of any internal rules) must be foreseen in the budget table to be reasonable and justifiable for the fulfillment of the action

20 Title of the presentation | Date |# Eligible Direct costs: Sub-contracting (1) Costs of contracts awarded by the participant for carrying out the action: Charateristics: only cover the execution of a limited part of the action best value for money awarded according to the conditions set out in Art. II.9 identified in the description of the Action(ANNEX I) Sub-conctracting not including ANNEX I= prior authorization by EACI

21 Title of the presentation | Date |# Eligible Direct costs: Sub-contracting (2) Nel progetto WAI sotto la voce sub-contracting sono rendicontabili costi: Room Catering Speaker esterni Travel delle Ambasciatrici nei : * Seminari * Kick off meeting (1/10/2009 a Firenze) * National meeting ( 1/7/2010 a Roma e 5/11/2010 a Rimini) * Final meeting (20/1/2010 a Firenze)

22 Title of the presentation | Date |# Eligible Direct costs: Sub-contracting (3) In house consultants= external services In-house consultants = personnel costs if all below criteria are fulfilled: 1.has a contract and work under the IES project 2.MUST work under the instructions/supervision of the beneficiary 3.MUST work in the premises of the beneficiary as a member of the project team 4.The output of the work belongs to the beneficiary 5.The costs of employing the consultant are reasonable, are in accordance with the normal practices of the beneficiary (acceptable to the EACI) and are not significantly different from the personnel costs of employees of the same category 6.Travel and subsistence costs related to such consultants' participation in project meetings or other travel relating to the project is directly paid by the beneficiary 7. MUST be a user of the beneficiary's infrastructure 8.In accordance with National legislation

23 Title of the presentation | Date |# Eligible Direct costs: Sub-contracting (4) Copies of the three highest invoices for subcontracting must be submitted to the EACI with the corresponding financial statement. Copies of the other invoices (if any) may however be requested on a case by case basis. All copies of invoices for subcontracting must be certified by the participant and must make reference to the grant agreement or action and to the concrete tasks and services concerned.

24 Title of the presentation | Date |# Eligible Direct costs: Other Specific Costs (1) Nel progetto WAI non sono riportati OSC: As the budget ANNEX II of your grant agreement has been approved and signed you dont need to request an amendment ( pag 4 - FAQ del 23.11.2010)

25 Title of the presentation | Date |# Indirect costs (1) Costs incurred in connection with the eligible direct costs for an action Characteristics: eligible for a maximum of 7% of partners total eligible costs Accounting document do not normally to be sent to EACI

26 Title of the presentation | Date |# Non eligible costs (1) return on capital debt and debt service charges; provisions for losses or possible future losses or charges; interest owed; provisions for doubtful debts; exchange losses,

27 Title of the presentation | Date |# Non eligible costs (2) VAT, unless the participant can show that he is unable to recover it Costs declared by a partner and covered by another action or work programme receiving an Union grant excessive or reckless expenditure resources made available to a participant free of charge ( contribution in kind)

28 Title of the presentation | Date |# Budget Transfers There are two types of budget transfers: 1.Between items of eligible costs of a partner 2.Between partners An amendment to the grant agreement when: The amount to be transferred between participants exceeds 20% of the total budget of the receiving participant The amount to be transferred between cost categories of a given participant exceeds 20% of the total budget of this participant The adjustment of expenditure affects the implementation of the action

29 Title of the presentation | Date |# Pagamenti Pre-finanziamento 70% del contributo approvato versato dallEACI in data 28/12/2009 e trasferito da UCT ai partner nei 30 gg successivi

30 Title of the presentation | Date |# Saldo UCT consegna entro il 31 marzo 2011 (60 giorni dalla fine dellazione ) Request for payement Final technical implementation report Financial statement Copies of bank statements showing the transfers to co-partners of the pre-financing Entro 60/90 giorni dalla consegna EACI approva, rigetta, chiede ulteriori documenti (da inviare entro 20/30 giorni). Se EACI approva versa il saldo entro 60/90 giorni: 31maggio 2001/30 giugno 2011

31 Title of the presentation | Date |# Scadenze per i partner Technical report A UCT entro 20 febbraio 2011 tutti i deliverables ancora non forniti: -Report dei seminari realizzati dopo il 1° agosto 2010, con informazioni precise sulla composizione del pubblico, sullattività di promozione svolta (numero e tipo di inviti inviati, etc) e sui destinatari -Report di customer satisfaction dei seminari, secondo il modello fornito dal coordinatore -Report relativi allattività di coaching A UTC entro il 28 febbraio 2011: Ulteriori contributi per il technical report, ovvero i risultati della rilevazione dellimpatto (numero di nuove imprese avviate dalle partecipanti ai seminari WAI)

32 Title of the presentation | Date |# Scadenze per i partner Financial report A PF entro 28 febbraio 2011 financial report con eventuale 20% transfer tra le voci di budget 3 giustificativi scansionati A UCT in originale entro 15 marzo 2011 lettera che certifica that information provided is full, reliable and true. The costs incurred can be considered eligible in accordance with the Agreement, that all receipt have been declared and the costs declared are substanciated by adequate supporting document that can be checked financial report con i 3 giustificativi dei subcontracting

33 Title of the presentation | Date |# Grazie per lattenzione Margherita Lella margherita.lella@promofirenze.com


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