1. Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT EXCEL Lesson 2 – Changing the Appearance of a Worksheet

2. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Change column width and row height. Position text within a cell by wrapping, rotating, indenting, and aligning. Change the appearance of cells using fonts, styles, colors, and borders.

3. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives (cont.) Designate the format of a cell to accommodate different kinds of text and numerical data. Apply and paint formats. Create and use styles. Find and replace cell formats.

4. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Terms Used in This Lesson AutoFormat Indented text Rotated text Style Wrapped text

5. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 When a Cell Is Too Small, one of the following will happen: Displays a series of number signs (######). Cuts off the data. Lets the data run outside of the column. Converts the data to a different numerical form (exponential form).

6. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Change Column Width and Row Height To change the width or height, place the mouse pointer on the right edge of a column or top of a row. The pointer will change to a double- headed arrow. Widen a column or row by dragging the double-headed arrow.

7. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Changing Column Width Can use Column Width dialog box Format…Column…Width Same process for Row Height

8. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Changing Row Width

9. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Letting Excel Find Best Fit To let Excel find best fit for a column— – Format…Column…AutoFit For a Row— – Format…Row…AutoFit

10. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Position Text Within a Cell – Wrapping – Rotating – Indenting – Justifying – Centering – Merging

11. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Position Text Within a Cell

12. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Text Wrap Row height automatically adjusts to show lines of text Format…Cells …Alignment… Wrap text

13. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Rotate Text Can rotate text to any angle Select cells to rotate Format…Cells…Align ment…Orientation… degree

14. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 14 Indenting Text Use tab or use Increase Indent button or Decrease Indent button Default alignment— – Text is left-justified – Numbers are right-justified

15. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 15 Designate the Format of a Cell – Fonts – Font sizes – Styles – Colors – Borders

16. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 16 Changing Color of Cells & Text Can also use Format…Cells…Patterns…Cell Shading

17. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 17 Borders Format… Cells… Border

18. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 18 Can also use Borders button

19. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 19 Designate the Format of a Cell – General – Number – Currency – Accounting – Date – Time – Percentage – Fraction – Scientific – Text Cells may be formatted to accommodate different kinds of data.

20. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 20 Designate the Format of a Cell

21. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 21 Cell Format Default format– General Format… Cells… Number

22. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 22 Create and Use Styles A style is a combination of formatting characteristics such as alignment, font, border, or pattern. You may apply a style that has already been created in Excel.

23. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 23 Apply and Paint Formats You may paint a format that exists in another area of the worksheet. – Select a cell with the desired format. – Click the Format Painter button. – Drag the cells that you want to apply the format to.

24. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 24 Clearing Cell Formats Remove cell formats by selecting the cell or range, choosing Clear on the Edit menu, and then clicking Formats on the submenu.

25. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 25 AutoFormats An AutoFormat is a collection of fonts, patterns, and alignments that can be applied to a range of data. AutoFormats are applied by choosing the AutoFormat command on the Format menu.

26. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 26 Find and Replace Cell Formats You may also find specific formats in a workbook and replace the format with another format. For example, you may replace all italicized text with bolded text.

27. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 27 Summary You can wrap, rotate, indent, or align the position of text within the cells. Font, font size, and style (bolding, italicizing, and underlining) may be changed. Color and borders may also be added. A cell may be changed to accommodate data in a variety of numerical formats.

28. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 28 Summary (cont.) Formatting characteristics such as alignment, font, border, or pattern may be applied by using the Styles command. Format painting copies the format of a worksheet cell without copying the contents of the cell.

29. Excel – Lesson 2 Microsoft Office 2003: Introductory Pasewark & Pasewark 29 Summary (cont.) Various collections of fonts, patterns, and alignments can be applied to a range of data by using the AutoFormat command. The Find and Replace command may be used to change cell formats.