1. External Valuation National Gallery of Australia

2. The brief Works on display Works over $1,000,000 5% random selection of each sub collection area

3. Australian Art sub collections ATSI Aus Decorative Arts (inc. Textile & Theatre Art) Aus Drawing Aus Painting Aus Photography Aus Print Aus Sculpture (inc. Object & Multimedia)

4. International Art sub-collections Asian Decorative Arts Asian Works on Paper (Drawing, Photography & Prints) Asian Painting & Sculpture (inc. Object & Multimedia) Asian Textile International Decorative Arts (inc. Textile & Theatre Art) International Drawing International Prints International Painting & Sculpture (inc. Object & Multimedia) International Photography International Illustrated Books Pre-Columbian

5. Admin Task: 5% random selection Search for all current parent records of each sub collection Save as a group (i.e. 06AusSculpture) Run admin task “5% Random Selection”

8. Reports Electronic PDF – extended details of each work including an image Hardcopy - sorted by location and summary of details only Electronic Excel document – summary details

9. Crystal report sent as PDF

10. Crystal report sorted by location

11. Excel report

12. Final Steps The valuer updates the new valuations and returns the documents electronically The excel documents are converted into CSV files Files are copied to a folder in the backend.

13. Admin task: external valuation load Run admin task “external valuation”