1. Carol Brodie Research & Graduate Studies 209-946-7367 cbrodie@pacific.edu

2.  Common Proposal Components  Order: finished, writing  Rationale for Funding  Anticipated Results  Plan of Action  Evaluation  Introduction to the Applicant

3.  Cover letter  Summary (Abstract)  Introduction Applicant  Rationale for Funding  Anticipated Results  Proposed Plan of Action  Evaluation Methods  Leveraging Resources  Sustainability  Budget & Narrative  Appendices ◦ IRS Letter 501(c)(3) ◦ List of board members ◦ Audited financials ◦ Institutional Budget ◦ Letters of Support ◦ Quotes for equipment ◦ CVs/Resumes

4. Rationale for Funding Anticipated Results Plan of Action Evaluation Budget Introduction to Applicant Leveraging Resources Sustainability Summary Cover Letter 1 2 3 4

5.  Problem Statement and/or Statement of Need (Making the case) *Use a common frame of reference, mutual area of interest *Describe an existing condition or situation that needs change, and the effects on people *Be careful in describing people that you will serve *Brief case studies may be helpful

6. Cautions: *Don’t overstate the problem *Be descriptive, not prescriptive *Don’t concentrate on the actual lack of something, concentrate on the consequences *Avoid negative statements *Remember “so what?” *Avoid circular reasoning

7.  Presentation of the absence of your solution as the problem. Then your solution is offered as the way to solve the problem.  For example, "The problem is that we have no senior center in our community. Building a senior center will solve the problem.“  Better:Seniors in our community suffer from a number of problems, including lack of activity, loneliness and depression. The senior center that we propose would provide them with friendship, physical activity, and a sense of purpose.

8.  Be descriptive  Use statistics that are clear and that support your argument.  Use case studies and stories  Quote authorities on your topic. Include names and the sources so the information can be verified.  If you collect data from the Internet, be sure the websites you reference are reputable and the links are current.

9. Standards for Success *Describe the change you want to make or what you want to discover/explore *Quantifiable, measurable (basis for your evaluation section) *Reasonable *Time referenced – long and/or short term?

10.  Describe the tasks that will be accomplished with the resources.  Helpful to include a timeline.  Describe in detail the activities that will take place in order to achieve desired results. ◦ Make sure your methods are realistic. ◦ Describe WHY you have chosen these activities. ◦ Justify them over all other approaches you could have taken.

11.  List the tasks that will have to be completed to meet the goals of the project.  Break these into smaller tasks and lay them out in a schedule over the grant time period.  Provides a chance to consider what personnel, materials, and other resources will be needed

12. *Connect to Results section e.g., Proposed Result #1 Activity #1A Activity #2A Proposed Result #2 Activity #3A Activity #4A etc…. *Connects to Budget section

13.  Job descriptions and resumes  Appendices  Time dedicated to project  Salaries will be in budget  Demonstrate ability to conduct activites/relate to target population, and their qualifications

14. Intentional, planned data gathering during implementation of the grant, followed by analysis & conclusions

15.  Program management  Public relations  Communication with funders  Makes case for continued funding

16.  Formative  Summative

17. INTERNAL  Familiar with organization  Knows decision-making style of organization  Present to remind others of results now, and in future  May be able to communicate results more frequently and clearly  Formatives more often conducted by internal evaluators EXTERNAL  Can bring greater credibility, perceived objectivity  Typically bring more breadth and depth of expertise  Have knowledge of how other similar organizations and programs work  Best for summative evaluations

18.  Surveys  Pre-post tests  Videos  Journals  Observations  Testimonials  Interviews  Participant Journals  Antecdotes

19.  Sponsored Programs can provide boilerplates with Pacific information  Institutional Research website  Distinguish your organization – quality – credibility ◦ What is your organization? What is its mission? ◦ When/where/why did it start? ◦ Who?  staff, collaborators, funders, customers  *How successful are you?

20.  Community Support/Endorsement  Documented success  Willingness to work with other orgs  Fiscal Soundness ◦ Audited financial statements

21.  Leveraging Resources  Sustainability  Budget & Narrative  Summary  Cover Letter