1. BUSINESS COMMUNITY OPEN FORUM FISCAL YEAR-END

2. AGENDA  Changes for this year  Budget Office Dates  Systems Control Changes  Accounts Receivable & Inventory  Important Date Highlights  Communication Plan  Additional Updates 2

3. CHANGES FOR FYE 2015 Position Distribution Occurs in MSS Dates are changing Analytics Dates Estimated date included on Important Dates 3

4. Budget Office FY15 Budget Rollover

5. IMPORTANT DATES  JUNE 8 FY16 RBC’s available  JUNE 8-19 Re-number and delete budget lines  JUNE 17 FY15 Perm/Next Year RBCs Due ( to affect FY16 orig. budget) 5

6.  JUNE 26 FY15 Temp/Curent Year RBCs due  JULY 1 FY16 Original Budget Load  AUGUST ~24 FY15 Carryforward Load IMPORTANT DATES 6

7. Questions? Garth Perry Budget Office 621-1634 perryg@email.arizona.edu

8. 2015-2016 FY End Rollover Presented by: PRis Cantu

9. 9 2015-2016 FY End Rollover  Position Distribution MSS Transactions in Lieu of Position Funding Tool On Target – June 8th Testing Reports Communication Email Mosaic Community

10. 10 MSS Position Distribution June 2 nd – Last Day to submit UAccess Financials Account Extensions Before Two-Step Process Begins June 8 th – Position Distribution Available for FY16 Updates June 8 th – FY16 Temp and Perm RBCs Available for Updating July 2 nd – Last Day to approve MSS Position Distribution for Pay Period Ending July 5 th

11. Position Distribution Reports

12. 12 Position Distribution Reports Position Distribution Position Distribution with Budget Position Distribution with Budget & Job Data

13. 13 Position Distribution Reports July 1 Effective Date - Snapshot as of June 7th July 1 Effective Date – Last Approved Distribution Current Approved Distribution Future Approved Distribution

14. 14 Position Distribution Reports

15. FY End Rollover Schedule

16. 16 2015-2016 FY End Rollover Schedule Function Column Added

17. 17 2015-2016 FY End Rollover Schedule www.ubet.arizona.edu

18. 18 2015-2016 FY End Rollover Schedule Current/New Year Calendars & Schedules

19. 19 2015-2016 FY End Rollover Schedule Calendar Upload Icon

20. 20 2015-2016 FY End Rollover Schedule Subscribe to add to Outlook Calendar

21. 21 2015-2016 FY End Rollover Schedule Merge Calendar View

22. Communication

23. 23 Communication FY End Rollover Information Available on the Systems Control website: www.syscon.arizona.edu

24. QUESTIONS?

25. ACCOUNTS RECEIVABLE AND INVENTORY TRAINING  June 9, 2015 @ 2 – 3 pm  Location: Student Union - Rincon Room  Register on FSO’s training request form:  learning.access.arizona.edulearning.access.arizona.edu 25

26. ACCOUNTS RECEIVABLE AND INVENTORY TRAINING  Please direct any questions to the FSO Accounts Receivable & Inventory Coordinators 26 Jodi Ketchmark 621-3473 ketchmark@email.arizona.edu Jani Fisk 626-5748 janifisk@email.arizona.edu

27. ACCOUNTS RECEIVABLE AND INVENTORY  Materiality Approach  A/R - $100,000  Inventory - $50,000  If you do not meet the threshold, there are optional instructions to record the A/R and inventory on a YEDI. 27

28. ACCOUNTS RECEIVABLE AND INVENTORY  The documents will be available at: fso.arizona.edu/financial-management/yearend  The documents are due by July 6, 2015 28

29. Important Date Highlights 29  Cash receipts - June 30 th Must be received in the Bursar's Office by 3:00 pm  DV Approval - June 22 nd Must submit DV Cover sheets and all supporting documentation  Asset Transfer and Retirement – June 26th Last day to turn in retirements and transfers to Property Management

30. Important Date Highlights 30  Auto Disapproval – June 30th All enroute GEC/TF/SET/DI/CR documents will be disapproved  Pcard Transactions Auto Approved – July 9th Transactions with June Post Dates must be finalized by 5pm  Year End Documents – July 1 st – July 11th For use by Departments – create by noon approve by 5pm

31.  Interim Close FY15, Period 12 – June 30 th  Reports available July 1 st Reconciliation – July 1 st – July 12 th  Use Per. 13 in Analytics for finalized transactions  Final Close FY15, Period 12 – July 16 th  Final Close FY15, Period 13 – Aug 1 st 31 Year-End Overview

32.  All Communications will be available on FSO website www.fso.arizona.edu FSO website  UAccess Community  UAccess Financial listserv  University Business Events Calendar (UBET) 32 COMMUNICATION PLAN

33.  Monday updates  Message of the Day  Memos on specific topics  Contacts:  Accounts & Transactions – Contact your fund account  General Information or Questions – outreach@fso.arizona.edu 33 COMMUNICATION PLAN

34.  Accounts & Transactions – Contact your fund account  General Information or Questions outreach@fso.arizona.edu 34 COMMUNICATION PLAN

35. Additional Updates 35 Vacation payout – available for payouts July 1 st or later ERE Rates are still being negotiated – do not use for budgeting this year Direct Billing ERE for graduate is still pending Admin Service Charge is not final yet

36. QUESTIONS?