1. 4/19/2017 1:35 AM
© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2. Enterprise Project Management in a Project Management Office
Tech·Ed  North America 2009
4/19/2017 1:35 AM
Enterprise Project Management in a Project Management Office
Name: Lettie Kleynhans
Title: Snr EPM Consultant
Company: GijimaAst
Session Code: WTB222
© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3. Why PMO???
Successful project delivery is often seen as something out of reach for most organizations
Organizations are particularly exposed since their projects have thousands of stakeholders who may not understand the complexity of delivering projects on time and within budget

4. Why PMO???
In our experience we know that simply implementing a software system does not lead to more successful projects
A holistic approach must be taken whereby organizations consider not only the technology but also
the process (project management methodologies) and
the people (organizational structure and skills).

5. Management by Projects in Organisations
To enhance performance
departments and agencies need to advance the integration of modern methods, including management by projects into the hearts of their management practices.
Management by projects plays a pivotal role in the implementation and monitoring of your strategy.
As you deliver your projects any progress made is a step closer to meeting your strategic goals.

6. What has caused Interest in PMO
Department Heads/Executives frustrations with strategy failure
The Need for Increased accountability
More rapid decision making
Contentious budgeting – poor resource capacity planning
Unfulfilled ROI promises from IT systems – lack of integration

8. Goal Non-congruency, conflict and mis-alignment
Mission Strategy
Strategies
Maximize Citizen Value
Measures
Accountability

9. Tools, Technology, Training and Knowledge Transfer
Delivery of sustainable value to the orgnisation
Portfolio Management
Real-time Executive Decision Support
Alignment with Business Objectives
Corporate Strategy
Investment, Resource and Prioritization Decisions
Enterprise Resource Management
Integrated Delivery Framework
Programs, Initiatives
Integrated Portfolio of Managed Projects
Collaboration and Project Management
Consistent, Repeatable Project Delivery
Projects
Tools, Technology, Training and Knowledge Transfer

10. How GijimaAst Brings it All Together
To obtain optimum alignment between the strategic priorities, business plans, programmes and projects.
Ensure better service delivery (better products or services, faster and more cost effectively).
Improve risk management and quality control.
Improve project governance e.g. ensuring the right people take the necessary decisions at the right time.
Enhance the planning processes around the procurement of goods and services
Ensure reliable and verifiable uptake of budget as projects progress leading to improved expenditure monitoring.

11. Bring back business as Usual
I want to say:
if you buy into the GijimaAst methodology of executing your organization's strategy through management by projects,
as you master it,
you are actually bringing back business as usual
as it becomes a way of life!

12. GijimaAt PMO Offerings

13. People + Project = Strategic Execution
PMO Theme
People + Project = Strategic Execution

14. What is a PMO? A PMO is a centre of expertise that provides:
The organisational focus on improving the management of
projects,
programs and
portfolios

15. PMO Process Mapping in your Organisation
PMO Start up
Processes
PMO
Operational
Processes
Project Management Methodology/ Governance
Project Management processes
Methodology
Project
People + Project = Strategic Execution

16. 10 Steps PMO Start up process1.
Identify programmes 2.
Develop an Organisational structure 3.
Program management Infrastructure 4.
Project Leads 5.
Work Plan
Yes
Yes
10.
PMO Facilitates update of cycles 9.
Program monitoring 8.
Baselines plan 7.
PMO Review with PM 6.
Consolidation of work plan
Project management process

17. PMO Process Mapping in your Organisation
PMO Start up
Processes
PMO
Operational
Processes
Project Management Methodology/ Governance
Project Management processes
Methodology
Project
People + Project = Strategic Execution

18. PMO Operational Processes
GijimaAst
PMO Operational Processes
Strategic
Portfolio Management
Program Management
Scope of Work
Project Management
Scope of initiatives
Tactical
TIT Business-IT Enterprise
Template ID: Quebec-TMPL-00371

19. PMO Process Mapping in your Organisation
PMO Start up
Processes
PMO
Operational
Processes
Project Management Methodology/ Governance
Project Management processes
Methodology
Project
People + Project = Strategic Execution

20. PM – Framework Process Design
PMBOK/PRINCE2 Approach
Phase of a Project
Initiation
Project Start up
PMO Process Mapping in your Organisation
Intermediate
Phase
Managing the Project
Ending
Project
Closeout
Process
Groups
Pre-Initiation
Planning
Execution
Monitoring
& Execution
Closing

21. PMO Process Mapping in your Organisation
PMO Start up
Processes
PMO
Operational
Processes
Project Management Methodology/ Governance
Project Management processes
Methodology
Project
People + Project = Strategic Execution

22. Methodology & Governance

23. Launching a Project Office in Your Organisation
There are seven primary components to any Project Office;
Project Support
Process, Standards, and Methodologies
Training
Consulting and Mentoring
Project Office Personnel Profiling
Project Auditing
Software tools implementation and support

24. Enterprise Project Management Software Tool

25. Microsoft Project Professional 2007
The EPM Way
Publish
Microsoft Project Professional 2007
My work
Project
Resource
Reporting
Approvals
Save
Documents
Risk
Issues
Update

26. Benefits of the EPM Solution
GijimaAst
Benefits of the EPM Solution
Gain visibility
Provide insights
Efficiently manage finances and resources for projects and programs
Collaboration and communication
Leverage integration with Microsoft Office System programs and other existing software infrastructure.
Customize the EPM Solution to meet your organization’s unique needs
The EPM Solution provides the tools and information for organisations that need visibility across their project portfolio, needed to make well-informed decisions, optimise resource usage and establish repeatable processes.
The EPM Solution enables entire organisations, departments or teams to work together to manage projects and processes effectively.
Template ID: Quebec-TMPL-00371

27. The Project Community Executives Program/Portfolio Managers
Resource Managers/Line Managers
Project Manager
Project Coordinators/Administrators
Team Members
EPM Administrator

28. EPM Dashboards

32. Dashboard Health Indicators

35. Dashboard Health Report

36. Milestone Report

37. Project

39. Tracking Information View

41. Visual Reports

43. Excel Reports

44. Enterprise Resource Pool

45. Resource Center

46. Data Analysis Reporting

47. Data Analysis Reporting

52. Custom Reports Annual Report Quarterly Report Monthly Report
Weekly Report

53. Custom Reports

56. question & answer

57. Resources Required Slide Speakers, www.microsoft.com/teched
TechEd 2009 is not producing
a DVD. Please announce that
attendees can access session
recordings from Tech-Ed website. These will only be available after the event.
Resources
Tech·Ed Africa 2009 sessions will be made available for download the week after the event from:
International Content & Community
Microsoft Certification & Training Resources
Resources for IT Professionals
Resources for Developers

58. 10 pairs of MP3 sunglasses to be won
Required Slide
10 pairs of MP3 sunglasses to be won
Complete a session evaluation and enter to win!

59. Required Slide
4/19/2017 1:35 AM
© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.