2. HR Star - Session 1 Oklahoma State University Human Resources106 Whitehurst HRS, Time Input, HR Webpages E~Print, and Web For Employees HRS, Time Input, HR Webpages E~Print, and Web For Employees bob schreiber bob schreiber

3. The HRStar Program is Looking for a Few Good Employees This is the First in a Series of 4 Sessions That Leads to a HRStar Certificate. Oklahoma State University Human Resources106 Whitehurst

4. I. HRS and Time Input System I. HRS and Time Input System II. Employment Action Forms and Payroll Sign-up II. Employment Action Forms and Payroll Sign-up III. Payroll Processing III. Payroll Processing IV. Payroll Accounting IV. Payroll Accounting Four Sessions Are Four Sessions Are:

5. Oklahoma State University Human Resources106 Whitehurst $$$

6. Contacts for HRS System Oklahoma State University Human Resources106 Whitehurst Sam Bhattarai 744-5759 Jeff Barker 744-3351

7. Topics Software Requirements/SetupSoftware Requirements/Setup Logging OnLogging On Help FeaturesHelp Features Data Screens AvailableData Screens Available Time Input And ConfirmationTime Input And Confirmation Logging OffLogging Off E~printE~print Primarily Added For New Employees Human Resources WebpagesHuman Resources Webpages *** Web For Employees ****** Web For Employees *** Oklahoma State University Human Resources106 Whitehurst

8. HRS Human Resource System Oklahoma State University Human Resources106 Whitehurst Information On All Aspects Of An Employee ** OSU Added Time Input ** ** OSU Added Time Input **

9. How To Get Access To HRS  Complete the HRS Access Request Form Human Resources HomePage / Administrative Helps / Download Guides and Forms under the heading e~Print & HRS Access  Deliver the completed form to Human Resources, 106M Whitehurst  Load QWS3270 Software Oklahoma State University Human Resources106 Whitehurst

10. Access the Mainframe Using QWS3270 Software Version 4.2 OSU Software Distribution Site: OSU Software Distribution Site:https://app.it.okstate.edu/sdc/ Oklahoma State University Human Resources106 Whitehurst

11. This Icon Should Be On Computer Desktop It is used to access the University’s Mainframe Computer Mainframe Computer

12. Find The Mainframe Computer Oklahoma State University Human Resources106 Whitehurst CONFIGURING THE SOFTWARE FOR USE 1. Select “New” 2. Give The Session a Name Listed below are the 4 common sessions used by OSU FRSHRSSISTSO 3. Click on “Connect” Therefore you would select “New” 4 different times to setup all profiles.

13. Oklahoma State University Human Resources106 Whitehurst 3.Each Session (HRS, FRS, SIS, TSO) Must Have A Session ID…….A, B, C, D, etc 1. Select “Connection” 2.Type in “MVS.OKSTATE.EDU or IP Address: 139.78.100.9

14. 1. Select “Security” 2. Remove the Check Mark in the Block “Enable Secure Connection” Oklahoma State University Human Resources106 Whitehurst

15. Jolly Giant QWS3270 PLUS Software Oklahoma State University Human Resources106 Whitehurst After setup is complete Select a session from the dropdown menu Select a session from the dropdown menu then click on “Connect”

16. Oklahoma State University Human Resources106 Whitehurst OKLAHOMA STATE UNIVERSITY - CIS ENTER APPLICATION NAME SCTP Type: SCTP then the Key 001 SIS“SCTPOSU” 002 FRS“SCTP” 003 HRS“SCTP” 001 SIS“SCTPOSU” 002 FRS“SCTP” 003 HRS“SCTP”

17. Oklahoma State University Human Resources106 Whitehurst WELCOME TO THE ANNOUNCEMENT PAGE FOR CICS REGION SCTP SYSTEM MESSAGES: Any new messages that affects the system will be displayed here. REGION MESSAGES: WHAT IS MY CWID? Employees can find their CWID number on Web For Employees. The Web For Employees Payroll Advice has an option to display the CWID and is the default ID display. Also, the View Personal Information page, which is an option under the Personal Info menu, includes an entry to display the Campus-Wide ID (CWID). *** END *** PF 7 = FIRST PAGE PF 8 = NEXT PAGE ENTER = CONTINUE TO SCT START At the Following Screen Press the Key Again

18. Oklahoma State University Human Resources106 Whitehurst OKLAHOMA STATE UNIVERSITY - CIS ENTER APPLICATION NAME ZCTL Press the Key Again The Following Screen Will Appear

19. Oklahoma State University Human Resources106 Whitehurst ZSS Version 1.14 - OKLAHOMA A&M BOARD OF REGENTS PRODUCTION SYSTEM ************************************************************************ *>* * S Y S T E M S &>>> * * C O M P U T E R >>>>> Plus2000 * * T E C H N O L O G Y >>>>> Online System * * >>> * * > * ************************************************************************** System Number? HRS or 003 or 3 Your Operator Number? 1234 Your Password? 7 or 8 Character Password (Not Case Sensitive) Copyright (C) 1991,1992,1993,1994,1997 Systems & Computer Technology. All Rights Reserved. This is unpublished material and contains trade secrets and other confidential information and is subject to a confidentiality agreement. The unauthorized possession, use, reproduction, distribution, display or disclosure of this material or the information contained herein is prohibited. Sign Off: 1 or SIS 2 or FRS 3 or HRS Type in Numbers or Letters Login Screen

20. To change your password enter “PWC” (PassWord Change) at the SCREEN: prompt. HRS MAIN MENU RELEASE VERSION 4.12 SCREEN: PWC ID: __________ JOB: __ CODE:___ USER: 001 FY: 08 POS: _____ HUMAN RESOURCE SYSTEM SUPPLEMENTARY MENUS SYSTEM MAINTENANCE APP Applicant TrackingT01 Table/Parameter Maint EMP Employee DataW01 Program Control Maint PAY Payroll DataPWC Password Change BEN BenefitsSYS System Control POS Position Control 099 Delete Segment DAT Data Collect N02 Name Search Mode Change C01 On-Line Check UM1 HRS Department Input LIST MENUS OTHER SYSTEM MENUS LE1 List EmployeeADS Alumni/Development System LC1 List PayrollFRS Financial Records System LD1 Labor DistributionLMS Loan Management System LP1 List PositionSIS Student Information System I01 Table InquiryZEM Event Processing Menu Command Line

21. PWC - Password Change Screen Oklahoma State University Human Resources106 Whitehurst Password Change Old Password: New Password: Verify Password: To RETURN to the application without changing the password, ENTER any character here: _____ Sign Off: __ Make sure cursor is not in this block when changing password Must be 7 or 8 characters in length – not case sensitive Can use any character on the keyboard * &% ^

22. Help Keys Oklahoma State University Human Resources106 Whitehurst F1 to access the Help Screen. F1 to access the Help Screen. Features available are GL & HT Features available are GL & HT GL is Glossary HT is How To GL is Glossary HT is How To F2 to get a definition of a data fields. F2 to get a definition of a data fields. F4 to exit help. F4 to exit help.

23. F1 Key - Help Screen Oklahoma State University Human Resources106 Whitehurst Type HT for How to Type GL for Glossary On-Line Reference System Menu REFERENCE SYSTEM: enter the ID, type orTopic ID name of your topic. ============> Topic Type _GL_ For an INDEX of all topics Topic Name _ by category, enter *. WORD SEARCH: enter one or Word(s) ____________________ more words, separated with ============>Match All _ (Y/N) commas. Time Limit _ (minutes) SCREEN OR DIAGNOSTIC Screen ID ___ MESSAGE HELP: enter the ============>Message ID _____ screen or message ID. For INSTRUCTIONS, enter ? here _ To EXIT the reference system, press PF4

24. Glossary Screen Oklahoma State University Human Resources106 Whitehurst HRS GLOSSARY MAIN MENU A General Description ::::::::::::::::::::::::::::::::::::::::::: B A Tab to the letter(s) you C B would like to see and press D C ENTER. E D <============= F E - F OR, to view the entire file, G G - H tab to "General Description" H I - K and press ENTER. I L :::::::::::::::::::::::::::::::::::::::::::::: J M K N L O - Q M R N S O T P U - Z =================================================================== Page 001 of 040 Next page: 002 Menu choice: _ Change topic to: ________ PF4=exit

25. Oklahoma State University Human Resources106 Whitehurst HRS GLOSSARY A Accumulator A dollar or hour total maintained automatically by the system for a specific time frame. For example, accumulators may be maintained for the pay period-to-date, month-to-date, quarter-to-date, fiscal-year-to-date and calendar-year-to-date. Action Codes Three separate one-position fields that define the rules for determining the actual dollar amounts or percentages for calculation of deductions and benefits, the presence or absence of dollar limits, and how the system should handle arrears. =========================================================================== Page 003 of 040 Next page: 004 Change topic to: ________ PF4=exit F4 - Exit Help Glossary Screen

26. F1 - Again Oklahoma State University Human Resources106 Whitehurst On-Line Reference System Menu REFERENCE SYSTEM: enter the ID, type orTopic ID name of your topic. ============> Topic Type _HT_ For an INDEX of all topics Topic Name by category, enter *. WORD SEARCH: enter one or Word(s) ___________________ more words, separated with ============>Match All _ (Y/N) commas. Time Limit _ (minutes) SCREEN OR DIAGNOSTIC Screen ID ___ MESSAGE HELP: enter the ============>Message ID _____ screen or message ID. For INSTRUCTIONS, enter ? here _ To EXIT the reference system, press PF4

27. How To Screen Oklahoma State University Human Resources106 Whitehurst I-Z0287 PRESS ENTER FOR MORE TOPICS Topic Search Search by: (enter one) Search for: ID: ________ Word(s): ____________________ List HRS Topics: Y Type: HT Match All: N (Y/N) List ZSS Topics: N Name: ____________________ Time Limit: 1 (minutes) Ln Topic Topic Name Topic Type Pages ------------------------------------------------------------------------------- 01 ACT010 ADDING A DISTRIBUTION-UNCONTROLLED POHT HOW-TO 6 02 ACT020 CHANGING A DISTRIBUTION-UNCONTROLLEDHT HOW-TO 5 03 ACT030 STOPPING A DISTRIBUTION-UNCONTROLLEDHT HOW-TO 3 04 ACT040 OVERRIDING A DISTRIBUTION HT HOW-TO 4 05 ACT050 RECONCILING CARRIER BILLS (PAY PERIODHT HOW-TO 3 06 ACT060 RECONCILING CARRIER BILLS (MONTHLY) HT HOW-TO 5 07 ACT070 RECONCILING CARRIER BILLS (OTHER)HT HOW-TO 5 08 ACT090 DISTRIBUTING PAYROLL DOLLARS TO ACCOU HT HOW-TO 7 09 ACT110 PROCESSING YEAR-END ACCRUALSHT HOW-TO 6 10 ACT120 CHANGING A FUNDING SOURCE-POSITION COHT HOW-TO 6 PF4=exit Press ENTER for NEXT PAGE of topics. Select topic on line: __ Press F4 to Return to an HRS Screen Number Of Pages

28. 3 Search Options Oklahoma State University Human Resources106 Whitehurst by SSN by CWID by CWID by Name by Name

29. Can Use SSN or CWID (Digits Only – No Dashes) ote: SSN can be entered but it will not be displayed Note: SSN can be entered but it will not be displayed …Converts SSN to CWID.. Immediately… Using Name Search You are permitted to use wild cards when searching for names SMITH*JOH (Accepts Only 9 Characters) Oklahoma State University Human Resources106 Whitehurst Name Search Help

30. Name Search Option Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 011 EMPL/APPL ADD/MAINT PETE, PAULA SCREEN: ___ ID: SMITH*JOH JOB: E CODE: 213 USER: 001 FY: 08 POS: ______ First Name Middle Last Prefix Suffix ROBERTA RENEE ROBERTS Marital Birth Handi Milit Actual Educ Status Gender Ethnic Date cap Vet Res Depend Level Security M M 1 01-21-1944 00 A Last Phys ----Tuition--- ---Directory--- ---Residence Codes--- Exam Ind Amt Priority Print City/State/Co/Country 09-2003 0.00 9 N US HOME ADDRESS Line 1: 100 BRENT PARK DR Line 2: City/St: STILLWATER,OK Zip/Postal: 74075-0000 Delivery Pt: Type a ‘Name’ in the ID field on any screen Command Line

31. Name Search Option Oklahoma State University Human Resources106 Whitehurst SCREEN: ___ ID: SMITH*JOH JOB:_______ CODE: ___ USER: 001 FY: 08 POS: ________ LineName Id Number Birth Date SexUser 1 SMITH,JOHN A 100-00-000 08/11/1973 M001 2 SMITH,JOHN EDWARD 111-11-222 08/24/1973 M001 3 SMITH,JOHN HENRY 222-33-444 01/23/1945 F001 4 SMITH,JOHN W 100-00-000 03/25/1966 M001 Line Number: ___ Previous Screen:011 Search Key: SMITH*JOH Lists all persons with that name. Select Line number of specific person. Can Search with “SMITH*JOH” to narrow search criteria.

32. Red Lines & Red Text Oklahoma State University Human Resources106 Whitehurst 1. A red line in the command line indicates data is required in that field before the screen will be populated. 2. Red data in a field indicates incorrect data has been entered into that field. The data must be cleared before you can proceed.

33. Errors Shown on Screen Oklahoma State University Human Resources106 Whitehurst *I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGES 063 POSITION FUND SOURCE INFO TECH/PRO SVCS SPECIALIST SCREEN: ___ ID: 111223HOMl JOB: E CODE: 213 USER: 001 FY: 08 POS:________ Acct Number: EBA520 Processed: Y Original Funding:.00 Begin Date: 00-00-0000 Revised Funding:.00 End Date: 00-00-0000 Acct Fiscal Year: 07 Acct Campus: AA ============================ DISTRIBUTION ==================================== Amount/Pct Code: P Amount/Pct: 1.00000 A21 Effort Code: Earnings Code: 000 ============================ ROLL & LAPSE ==================================== Roll Indicator: R Roll Amount: 0.00 Lapse Indicator: N Lapse Acct: 0-00000-0000 Lapse Override: 0.00 =========================== ACCOUNTING FEED ================================== Feed Summary Flag: P Fund Feed Year: User Flags: Date of Last Activity: 01-13-2006

34. Oklahoma State University Human Resources106 Whitehurst 011 Empl/Appl Add/Maint 012Corporation Root Add/Maint A16Employee Assignments L16Assignment List 016Assignment Add/Maintain 017International Information 020Emergency Contact Add/Maintain L23Education History 023Education 026Faculty/EEO/Union L40Security Certificate 046Accrual Maint (Leave Accrual) L52Time Input List 052Time Input (Current) 053Time Input (Adjust) L61Position/Employee List 061Position Add/Maint 062Position Budget Summary L63Position Fund Accounting M63Position Funding Information 063Position Fund Source Info 064Position Funding – Fed to Accounting 083Employer (Benefits) BBCCurrent Employer Contribution List (Benefits) IU1 Valid Division/Department List Inquiry LDAExpenses By Account LDEExpenses By Employee LDTExpenses By Employee/Pay Period LTTList Time Transactions PWCPassword Change Available Screens

35. Screens 11, 12, 16, 17, 20, 23, 26, 46 52, 53, 61, & L**  Karen McCombs 744-6380 Screens BBC, 62, 63, 64 & 83  Sherry Warden 744-6574 Oklahoma State University Human Resources106 Whitehurst Questions on Screens

36. Screen 011 Empl/Appl Add/Maint Name Address Marital statusPhone GenderBirth Date DependentsResidence Email Address Oklahoma State University Human Resources106 Whitehurst

37. Screen 011 Empl/Appl Add/Maint Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 011 EMPL/APPL ADD/MAINT PETE,PAULA SCREEN: ___ ID: 10000000 JOB: E CODE: 213 USER: 001 FY: 08 POS: ______ First Name Middle Last Prefix Suffix ROBERTA RENEE ROBERTS Marital Birth Handi Milit Actual Educ Status Gender Ethnic Date cap Vet Res Depend Level Security M M 1 01-23-1948 00 A Last Phys ----Tuition--- ---Directory--- ---Residence Codes--- Exam Ind Amt Priority Print City/State/Co/Country 0.00 9 N US HOME ADDRESS Line 1: 100 BRENT PARK DR Line 2: City/St: STILLWATER,OK Zip/Postal: 74075-0000 Delivery Pt: Bus Email: ROBERT. ROBERTS@OKSTATE.EDU Home Phone: 405-123-3633 Per Email: Fax: Empl Corp Affiliations: 001 000 000 Pager: Empl/Appl: E

38. Screen 012 Corporation Root Add/Maint Current Hire Date Service Date Original Hire DatePrimary Div/Dept Tax Status W2/1099 Address Benefits EligibilityEEO Information Oklahoma State University Human Resources106 Whitehurst

39. Screen 012 Corporation Root Add/Maint Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 012 CORPORATION ROOT ADD/MAINT PETE,PAULA SCREEN: ___ ID: 00000000 JOB: E CODE: 213 USER: 001 FY: 08 POS: ______ Corp Current Service Primary ----------- Campus Locators ------------- Status Hire Date Date Div Dept Unit Phone Ext Bldg Flr Rm A 08-31-1998 8-31-1998 AA D0420 Empl Subject-to-Taxes Chk Dist Time Cert Retire Sep Sep Original FICA Fed State EIC Code Include Date Code Date Hire Date N Y 1 N PKU N 00-00-0000 000 00-00-0000 08-31-1998 APPT PERIOD - 12 --------------------------------EEO INFO ------------------------------------------- FLAG STATUS -------------------- Occup Establ Contr Soft Offic Emplmnt EEO-4 W2/ Pen NPA Class Money Exempt Status Funct PEF PASS 1099 Plan Flg H30 001 12 1 Y Y C Y Y Benefits Eligibility ------------------------------- Curr Grndfthr Next Next Employee's Group Flag Group Date Job Affiliations Last 01 N 00-00-0000 E Update: 03-08-2008

40. Al6 - Employee Assignments - All of OSU L16 - Assignments List 016 - Assignment Add/Maintain –Assignment Begin and End Dates –Assignment Numbers (Code) –Position Number –Division/Department –FTE –Payrate Oklahoma State University Human Resources106 Whitehurst

41. Screen – A16 Employee Assignments Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN A16 EMPLOYEE ASSIGNMENTS PETE,PAULA SCREEN: ___ ID: 12345678 JOB: _ CODE: ___ USER: 001 FY: 08 POS: ______ LN J ASN PR LK POS P START END EV FTE BEN REG DIV DEPT B NO. LK FL NO C DATE DATE SS FLG HRS 01 E 510 N 331055 Y 07012007 06302008 BA 1.00 Y 173.33 AA D0401 You have access to all OSU employees on this screen

42. Screen L16 - Assignments List Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN L16 ASSIGNMENTS LIST PETE,PISTOL P SCREEN: ___ ID: 11122333 JOB: _ CODE: 200 USER: 001 FY: 08 POS: ______ Line: __ Ln J Asn Pr Lk Pos P Start End Ev FTE Ben Reg Payrate Annual Pr B No. Lk Fl No C Date Date Ss Flg Hrs Salary As 01 E 316 N 331055 Y 07012007 08312007 GA 1.00 Y 173.33 1965.00 16580.00 Y 02 E 310 N 332145 Y 09012007 06302008 BA 1.00 Y 173.33 2065.00 17980.00 Y 03 TOTALS 34560.00 Total Pages: 001 This Page: 001 Next Page: ___ Default Values Leaving FY blank will displays all years Note Position Number for Viewing Later Screens Amplified Information On Line Number

43. Screen 016 Assignment Add/Maintain Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 016 ASSIGNMENT ADD/MAINTAIN PETE,PISTOL P TECH/PRO SVCS SPECIALIST SCREEN: ___ ID:11122333 JOB: E CODE: 213 USER: 001 FY: 08 POS: ______ Assignmt Assignmt Event Prior Link Position Assigned Begin End Start/Stop Link Flg Number Flg FTE Hrs 10-01-2007 06-30-2008 G A N 331055 Y 1.00000 173.33 Student --------- S A L A R Y ------------------ Out of Red Circle Camp Dif Dif Sched Rate Flg Annual Cls Amt Rate Code 1 2 E050B 3,965.00 1 17,580.00 A N Class Earn Payrate Pay Timekeep Calndr Roll NPA Assignment Code Code Type Periods Location ID F lg Flg Div Dept Unit 3152 010 P 12 000 E Y AA D0420 00000 Primary Benefit Assign Assign Labor Extended Primary Benefit Begin Elig Local Object Pay Date Assign Assign Date Group Tax Code 00-00-0000 Y Y 00-00-0000 01 000 Let’s F2

44. F2 – Help Screen Oklahoma State University Human Resources106 Whitehurst EVENT_START A - APPOINTMENT B - REAPPOINTMENT C - PROMOTION D - LEAVE OF ABSENCE E - DEMOTION F - TRANSFER G - SALARY RATE CHANGE H - SALARY FTE REALLOCATION J - TITLE CHANGE K - SALARY PLACEMENT ADJUSTMENT L - LTD LEAVE M - WORKER'S COMP LEAVE N - ADD/DELETE OUT OF CLASS ASSIGN P - ADD/DELETE SHIFT PAY Q - LTD LEAVE R - RED CIRCLE RATE SALARY S - SABBATICAL T - APPLICANT TRACKING U - MILITARY V - WORKER'S COMP LEAVE Y - WORK CLEARANCE 2 - RETURN FROM LEAVE 3 - RECALL FROM LAYOFF 9 - LAYOFF + - BDS ROLLED ASSIGNMENT - - BDS ASSIGNMENT TO BE DELETED F4 to exit Help

45. Screen 017 International Information Oklahoma State University Human Resources106 Whitehurst Visa TypeExpire Date Entry DateI-9 Date of Record Work EligibilityAuthorization Expire Date You have access to all OSU employees on this screen

46. Screen 017 International Information Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 017 INTERNATIONAL INFORMATION PETE,PISTOL P SCREEN: ___ ID: 11122333 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______ Current Visa Type: H1B SPECIALITY OCCUPATION Expire Date: 00-00-0000 Spouse Indicator: N Number of Dependents: 00 Alien Reg No: 1.0 Non-Resident Alien: N Passport No: SUBSTANTIAL PRESENCE Original Visa Date: 00-00-0000 Entry Visa Type: NOT SPECIFIED Port Of Entry: NOT SPECIFIED Entry Date: 08-13-1995 Nationality At Birth: Citizenship Nationality: CE SRI LANKA Native Language: NOT SPECIFIED Foreign Insurance Number: Intl. Taxpayer ID Number: - - ************************************** I9 **************************************** Flag: Y Date of Record: 08-25-2001 Work Eligibility: 3 Authorization Expire Date: 10-02-2008 You have access to all employees of OSU on this screen

47. Screen 020 Emergency Contact Add/Maintain Name Phone Number Relationship of Emergency Contact Physician Information. Oklahoma State University Human Resources106 Whitehurst

48. Screen 020 Emergency Contact Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 020 EMERGENCY CONTACT ADD/MAINTAIN PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: ___ CODE: ___ USER: 001 FY: 08 POS: ______ Emergency Contact Name : Paula P. Pete Emergency Addr Line 1: 1234 OSU LANE Emergency City/State: STILLWATER/OK Relation: SP Phone: 405-123-4567 Extension: Physician Name: DR DAREN BLACK Office Phone: 405-234-5678 Emergency Phone: 405-987-1234 Can Be Updated Through “Web For Employees”

49. Screen L23 Education History Lists Education Certification Or Degrees Earned. Oklahoma State University Human Resources106 Whitehurst

50. Screen L23 – Education History Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN L23 EDUCATION HISTORY PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______ Line: __ Ln J Occr Seg Work Degree Degree Institution Degree B Type Level Year Major Country 01 997 HD 51 1961 4099 NORTHWESTERN OSU 02 998 FD 25 1963 4001 NORTHWESTERN OSU L= List Screen

51. Screen 023 - Education Details Of Each Certifications Or Degree. Oklahoma State University Human Resources106 Whitehurst

52. Screen 023 - Education Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 023 EDUCATION PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: __ CODE: 997 USER: 001 FY: 08 POS: ______ Education Segment Type:FD Institution: NORTHWESTERN OSU Degree Year: 1985 Major Field: 1987 Degree Work: 51 Degree Country: Number Of Hours Completed: 000 Years Attended: Planned Graduation Date: 00-00-0000

53. Screen 026 - Faculty/EEO/Union Provides Faculty Tenure And Academic Appointment Information. Oklahoma State University Human Resources106 Whitehurst

54. Screen 026 Faculty/EEO/Union Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 026 FACULTY/EEO/UNION PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: __ CODE: 997 USER: 001 FY: 08 POS: ______ *** FACULTY *** * TENURE * *** SABBATICAL *** RANK TENURE DATE TRACK DATE SERVICE DATE ELIGIBLE 20 07-01-1998 01-01-1996 01-14-1990 EEO Tenure Status EEO Rank EEO Rank Date EEO Rank At Hire T 20 07- 01-1998 30 HEGIS Report Inclusion HEGIS Contributory / Military Y * * * * * * Seniority * * * * * * * Bargaining Unit Union Officer Last Job Spec Date Date Entry Date Position Chg Date RTS A B 00-00-0000 00-00-0000 00-00-0000 00-00-0000 FC GRP: 35 FC VOTE FLG: TENRD DEPT: C1234 LEN ACAD APT: C GRAD FAC: F

55. Screen 046 Accrual Maint Oklahoma State University Human Resources106 Whitehurst Available Leave Balances Current Period Accrual Fiscal Year-To-Date Hours Used Current Pay Period Leave Used Pay type Pay Periods

56. Screen 046 - Accrual Maint Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 046 ACCRUAL MAINT PETE,PISTOL P SCREEN: ___ ID: 11122333 JOB: _ CODE: ___ USER: 001 FY: 08 POS: ______ Current Fiscal-Year- Current Leave Balance Period To-Date Period Description Available Accrual Used Hours Used Hours Vacation: 266.96 14.67 88.00.00 Personal:.00.00.00 Full Salary Sick: 340.46 14.67 33.50 16.00 Half Salary Sick:.00.00.00 (**,***.**-) (***.**-) (***.**-) (***.**-) Benefits Employee's Qualifying Job Hours Affiliations 999.99 E

57. Payroll ID’s Monthly Employees ……..1R01 – 1R12 1 payroll each month Biweekly Employees …… 4R01 – 4R26 2 payrolls each month Oklahoma State University Human Resources106 Whitehurst

58. Screen - L52 - Time Input List Oklahoma State University Human Resources106 Whitehurst T2 = Time and Leave reported for both monthly and biweekly employees. Refers to current payroll input on the payroll input screens - UT1/UC1 T3 = Special Payments reported for both monthly and biweekly employees Refers to prior period adjustment e.g. paper special or online special on the US3 or US4 Screens.

59. Screen - L52 - Time Input List Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN L52 TIME INPUT LIST PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: E CODE: 001 USER: 001 FY: 08 POS: ______ Line: __ Ln J Cde T2 Asg Ern *Prd Dates* Pay Id Sal Account Hours Amount B T3 No. Cde Start End Period Sch Number 01 Q 001 2 310 180 10072007 10212007 4R 04 03 0000000000 3.00 0.00+ 02 Q 002 2 310 180 09082007 10062007 4R 03 03 0000000000 45.00 0.00+ 03 Q 003 3 030 120 07152007 09282007 4R 02 03 0000000000 120.00 0.00+ 04 Q 004 3 310 170 07152007 08282007 4R 01 03 0000000000 1.00 0.00+ 05 ------------------------------------------------------------------------------------------------------------------------------- 06 TOTALS: 80.00.00 Total Pages: 001 This Page: 001 Next Page: ___ L= List Screen

60. Screen - 052 - Time Input -Current Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 052 TIME INPUT (CURRENT) PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: Q CODE: 001 USER: 001 FY: 08 POS: ______ Pay Pay Assign Earnings Hours Salary Rate Amount Sign Id No Code Code Worked Schedule R 07 030 120 3.00 15.00 45.00 + (R/X) (***.**) (***.**) (**,***.**) (+/-) Payroll Begin Date: 10-09-2007 Payroll End Date: 10-23-2007 Actual Begin Date: 00-00-0000 Actual End Date: 00-00-0000 ******** Labor Account ********** Effort ******* Benefit Account ******* Number FY Campus Type Number FY Campus 0-00000-0000 08 0-00000-0000 (L AAAAA 0000) (L AAAAA 0000) 08 ??? System Calc ??? Process Payroll Create Earnings Override Fiscal Yr Status Code Type 08 A 2

61. Screen 053 - Time Input Adjust Oklahoma State University Human Resources106 Whitehurst *I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGE 053 TIME INPUT (ADJUST) PETE,PISTOL SCREEN: ___ ID: 01234568 JOB: Q CODE: 005 USER: 001 FY: 08 POS: ______ *** Period Dates ***** Assign Earnings *** Assignment Adjustment *** Pay Per Start End Code Code Hours Amount Sign Id 01-09-2008 01-23-2008 030 120 10.00 120.00 R (***.**) (**,***.**) (+/-) (R/X) Type of Leave *************** Expense Distribution Override ************** Effort Accruable Labor Account FY Campus / Benefit Account FY Campus 1-22222-2301 08 1-22222-2303 (L AAAAA OOOO) (L AAAAA OOOO) >> Employee's Job ?? System Calc ?? Vacation: 53.15 Affiliations Override Personal:.00 Q Full Salary Sick: 420.79 Half Salary Sick:.00 Create Code: (**,***.**-)

62. Explain Labor Distribution Athletics Dept.- Annual budget for Pistol Pete is $12,000.00 Pete’s Account # AA-1-22222-3333. ($1,000.00 per month) Between sporting the Alumni Dept. wants Pete to conduct tours. Alumni Dept- will pay $200.00 from their acct # AA–1-33333-2222 The months he conducts tours: Pistol Pete gets: $800.00 from acct # AA-1-22222-3333 - Athletics $200.00 from acct # AA-1-33333-2222 - Alumni Total pay remains $1,000.00, but paid from 2 separate accts. Oklahoma State University Human Resources106 Whitehurst

63. Screen LDT – Expenses By Employee/Pay Period This Screen List Detail Pay Period Expenses By Employee. Oklahoma State University Human Resources106 Whitehurst

64. Screen LDT - Expenses By Employee/Pay Period W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN LDT EXPENSES BY EMPLOYEE/PAY PERIOD PETE,PISTOL SCREEN: ___ ID: 12345678 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______ STARTING WITH PAYROLL: ____ Pay L Ef ------ Labor ----- ----- Overtime --- ID Position FY CC Account No. B Cd Percent Amount Percent Amount 01 1R01 331055 06 AA 1-28510-2220 L 00 100.00 1,165.00.00.00 02 1R01 331055 06 AA 1-28510-2700 B 00 106.65 1,029.05.00 00 03 1R01 331055 06 AA 1-29800-2700 B 00 106.65- 1,029.05-.00.00 04 1R01 331055 06 AA 1-29800-2701 B 00 35.00 436.15.00.00 05 1R01 331055 06 AA 1-29800-2704 B 00 21.47 267.50.00.00 06 1R01 331055 06 AA 1-29800-2706 B 00 2.08 25.92.00.00 07 1R01 331055 06 AA 1-29800-2708 B 00 18.71 233.14.00.00 08 1R01 331055 06 AA 1-29800-2709 B 00 22.74 83.42.00.00 09 Tot Period Labor 100.00 4,165.00.00.00 10 Tot Period Benefit 100.00 1,246.13.00.00 11 1R02 331055 06 AA 1-28510-2220 L 00 100.00 3,965.00.00.00 12 1R02 331055 06 AA 1-28510-2700 B 00 106.65 1,029.05.00.00 13 1R02 331055 05 AA 1-29800-2700 B 00 106.65- 1,029.05-.00.00 14 1R02 331055 05 AA 1-29800-2701 B 00 35.00 436.15.00.00 15 1R02 331055 05 AA 1-29800-2704 B 00 21.47 267.50. 00.00 Total Pages: 006 This Page: 001 Next Page: ___ Oklahoma State University Human Resources106 Whitehurst Enter Payroll ID here

65. Screen LTT –LIST TIME TRANSACTIONS (Leave) This Screen List Detail Pay Period Expenses By Employee. Oklahoma State University Human Resources106 Whitehurst

66. LTT Screen LTT LIST TIME TRANSACTIONS PETE,PISTOL SCREEN: ___ ID: 12345678 JOB: E CODE: 610 USER: 001 FY: 08 POS: ______ START LISTING WITH PAYROLL: ____ Ln J Asg Pay T2 ** Earnings ** *** Effective Dates *** Hours Amount B No. ID T3 Cde Desc Start End 01 Q 610 1R04T2 150 HOLIDAY 10/01/2007 10/30/2007 8.00 74.88 02 Q 610 1R04 T2 170 ANNUAL 10/01/2007 10/30/2007 72.00 673.92 03 1R04 DATE: 10/01/2006 VACATION SICK LEAVE PERSONAL HSSL 04 1R04 ACCRUED 4.31 6.77 05 1R04 BALANCE 171.81 394.41.00.00 06 Q 610 1R05 T2 170 ANNUAL 11/01/2007 11/31/2007 4.50 42.12 07 1R05 DATE: 11/01/2006 VACATION SICK LEAVE PERSONAL HSSL 08 1R05 ACCRUED 4.31 6.77 09 1R05 BALANCE 171.62 401.18.00.00 10 Q 610 1R06T2 180 SICK 12/01/2007 12/31/2007 0.75 7.02 11 1R06 DATE: 12/01/2006 VACATION SICK LEAVE PERSONAL HSSL 12 1R06 ACCRUED 4.31 6.77 13 1R06 BALANCE 175.93 407.20 1.13.00 Oklahoma State University Human Resources106 Whitehurst

67. Screen LDE - EXPENSES BY EMPLOYEE Lists Employee Position Information For Fiscal Year. Oklahoma State University Human Resources106 Whitehurst

68. LDE Screen LDE EXPENSES BY EMPLOYEE PETE, PISTOL SCREEN: ___ ID: 12345678 JOB: O CODE: 608 USER: 001 FY: 08 POS: ______ LN Position CC Account Account Title FYTD Actuals Reallocations 01 635042 AA 1-28550-2400 6,340.00.00 02 635042 AA 1-28550-2700 1,869.50.00 03 635042 AA 1-29800-2700 1,869.50 -.00 04 635042 AA 1-29800-2702 1,390.34.00 05 635042 AA 1-29800-2704 1, 235.40.00 06 635042 AA 1-29800-2706 8.40.00 07 635042 AA 1-29800-2707 14.05.00 08 635042 AA 1-29800-2708 6.56.00 09 635042 AA 1-29800-2709 178.99.00 10 635042 AA 2-10400-2700 289.83.00 11 635042 AA 2-10400-2702 130.10.00 12 635042 AA 2-10400-2704 78.46.00 13 635042 AA 2-10400-2706 2.80.00 14 635042 AA 2-10400-2707 4.67.00 15 635042 AA 2-10400-2708 2.16.00 Oklahoma State University Human Resources106 Whitehurst Fiscal Year To Date

69. Screen L61 Position Employee List Lists employee position information for fiscal year. If you do not know who is assigned to a particular position in FRS, enter the position on L61 for a list of employees. Oklahoma State University Human Resources106 Whitehurst

70. Screen L61 - Position Add/Maint Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN L61 POSITION/EMPLOYEE LIST SCREEN: ___ ID:11122333 JOB: E CODE: 213 USER: 001 FY: 08 POS: 331055 Line: ____ Employee Employee Name Job Asg Begin End Cal Encumb ID No Date Date ID Amount 01 11122333 PETE,PAULA E 210 07/01/2007 09/31/2007 E 22,643.00 02 11122333 PETE,PAULA E 211 10/01/2007 06/30/2008 E 27,763.00

71. Screen 062 - Position Budget Summary Benefit Rate – Only Information Pertinent Number Of Pay Periods Last Pay Period Total Liquidated Fiscal Year-to-date Total Funded. Oklahoma State University Human Resources106 Whitehurst

72. Screen 062 - Position Budget Summary Oklahoma State University Human Resources106 Whitehurst 062 POSITION BUDGET SUMMARY TECH/PRO SVCS SPECIALIST SCREEN: ___ ID: 11133444 JOB: E CODE: 213 USER: 001 FY: 08 POS: 331055 Cat/Barg Unit: CCME EBA520 Processed: Y Override Object Code: Begin Date: 10-01-2007 Number of Pay Periods: 12 End Date: 05-31-2008 Last Leq/Lap Period: 08 Benefit Rate: 33.490 Feed Budget to FRS: Y Feed Encumb. to FRS: Y Budgeted Position: Y Bypass FTE Check: N Total F.T.E. Units of Work Amount Original Budget: 1.00000 13,716.00 Revised Budget: 1.00000 13,716.00 Assigned: 1.00000 16,978.30 Lapsed: 0.00000 0.00 Available: 0.00000 3,262.30- Liquidated: 5,258.30 Funded Budget: 13,716.00 Date of Last Activity: 11-13-2007

73. Screen L63 - Position Fund Accounting Screen M63 - Position Funding Info Account Number Original Funding Position Revised Funding Account Funding Begin and End Dates Amount/Percentage Information Alternate Benefit Account Oklahoma State University Human Resources106 Whitehurst

74. Encumberances - Defined The identification of funds committed by the institution, prior to the actual spending of money. Encumbrances reduce the amount of available budget and allow the organization to better analyze the use and current status of budgeted funds. Oklahoma State University Human Resources106 Whitehurst

75. Screen L63 – Position Fund Accounting Lists account information, Begin and End Dates, and Encumbered Amounts for each position listed. Note the Line Number on the left side. When using the 063 screen copying this line number into the CODE field will show amplified information on that specific line number. Oklahoma State University Human Resources106 Whitehurst

76. Screen L63 - Position Fund Accounting W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN L63 POSITION FUND ACCOUNTING ADV ADMIN SUPP STAFF SCREEN: ___ ID:12345678 JOB: E CODE: 008 USER: 001 FY: 08 POS: 631058 Occ ==== Account ===== Beg/End Distribution Funded Lapsed No. Number FY CC Date Code Amt/Pct Encumbered Available 004 1-28511-2400 07 AA 02-01-2008 P 0.66000 11,369.16 0.00 STAFF DEVELOPMENT 06-30-2008 12,249.55 880.39- 008 2-11900-2400 07 AA 05-01-2008 P 0.34000 5,856.84 0.00 STAFF TRAINING 06-30-2008 6,310.37 453.53- Revised Budget Amount: 17,226.00 EBA520 Date of Total Funded Amount: 17,226.00 Processed Last Activity Position Budget Available: 1,333.92- Y 10-24-2007 Oklahoma State University Human Resources106 Whitehurst

77. Screen 063 - Position Fund Source Info View amplified data on a specific line, as shown on L63.View amplified data on a specific line, as shown on L63. Same as information on UL2.Same as information on UL2. Oklahoma State University Human Resources106 Whitehurst

78. Screen 063 - Position Fund Source Info Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 063 POSITION FUND SOURCE INFO ADV ADMIN SUPP STAFF SCREEN: ___ ID: 12345678 JOB: U CODE: 008 USER: 001 FY: 08 POS: 631058 Acct Number: 2-11900-2400 STAFF TRAINING EBA520 Processed: Original Funding: 5,856.84 Begin Date: 07-01-2007 Revised Funding: 5,856.84 End Date: 06-30-2008 Acct Fiscal Year: 05 Acct Campus: AA ============================ DISTRIBUTION =================================== Amount/Pct Code: P Amount/Pct: 0.34000 A21 Effort Code: Earnings Code: 000 ============================ ROLL & LAPSE =================================== Roll Indicator: R Roll Amount: 0.00 Lapse Indicator: N Lapse Acct: 0-00000-0000 Lapse Override: 0.00 ============================== BENEFITS ===================================== Benefit Calc Flag: P Benefit Percent: 0.00000 Alt. Benefit Acct: 0-00000-0000 Benefit FY: 08 Benefit Campus: =========================== ACCOUNTING FEED ================================= Feed Summary Flag: P Fund Feed Year: User Flags: Date of Last Activity: 11-24-2007

79. Screen M63 Position Funding Information Use this screen to view information on an employee’s position such as, Account Number, Original Funding Position, Revised Funding Account, Funding Begin and End Dates, Amount/Percentage Information, and Alternate Benefit Account. Payroll department uses this screen to key funding information from the EA. Same as information found on UL2. Oklahoma State University Human Resources106 Whitehurst

80. Screen M63 - Position Funding Info Oklahoma State University Human Resources106 Whitehurst W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN M63 POSITION FUNDING INFORMATION TECH/PRO SVCS SPECIALIST SCREEN: ___ ID: 11122333 JOB: E CODE: 004 USER: 001 FY: 08 POS: 331055 OCC ACCOUNT ACCT FUNDED BEGIN END DISTRIBUTION EFF ERN NO. NUMBER FY CC AMOUNT DATE DATE CODE AMT/PCT TYP CDE 004 1-28511-2400 06 AA 11,369.16 07-01-2007 06-30-2008 P 0.66000 000 008 2-11900-2400 06 AA 5,856.84 07-01-2007 06-30-2008 P 0.34000 000 Revised Budget Amount : 17,716.00 Date of Last Total Funded Amount : 17,716.00 Activity POSITION BUDGET AVAILABLE : 1,333.30- 11-24-2007

81. Oklahoma State University Human Resources106 Whitehurst Screen 064 Position Funding – Fed To Accounting Account Number Distribution Code Dist. Amt/Percent EBA520 Processed Note: Information from HRS Screen 064 is reflected in FRS on Screen 021 Begin/End Dates Revised Budget Account Total Funded Amount Position Budget Available.

82. Screen 064 Position Funding – Fed To Accounting Oklahoma State University Human Resources106 Whitehurst *I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGES 064 POSITION FUNDING - FED TO ACCOUNTING TECH/PRO SVCS SPECIALIST SCREEN: ___ ID: 11122333 JOB: E CODE: 004 USER: 001 FY: 08 POS: 331055 Acct Number: 1-28510-2220 Acct Fiscal Yr: Acct Campus: AA Begin Date: 07-01-2007 Distribution Code: P End Date: 06-30-2008 Distribution Amt/Pct: 1.00000 EBA520 Processed: Y (**,***.*****) FUNDING FED TO ACCOUNTING Original: 23,716.00 23,716.00 Revised: 23,716.00 23,716.00 Encumbered: 26.432.00 26.432.00 Lapsed:.00 Available: 2,716.00- Liquidated:17,322.00 Revised Budget Amount: 23,716.00 Total Funded Amount: 23,716.00 Position Budget Available: 2,716.00- Date of Last Activity: 10-13-2007

83. Screen BBC - Employer Contribution List Use this screen to view information on an employees benefits. Each of the Employer's Contributions as of the selected date are listed. Selecting the line number will take you to the 083 screen and display detailed information on the selection. Oklahoma State University Human Resources106 Whitehurst

84. W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN BBC Employer Contribution List BUSHES,ROBERT D SCTP SCREEN: ___ ID: 33333333 PLAN TYPE: ___ COVERED ON/AFTER: 07012007 USER: 001 LINE: __ MMDDYYYY Job Plan Plan Cov Coverage Payroll Calc Goal Arr Goal Rate Ln Cde Type Code Code Begin/End Begin/End Shl Apv Mth Changed YTD Amt 01 105 PRM CNV 01/01/2007 01/01/2007 1 0 2 182.120 12/31/2007 12/31/2007 N Y PAY 12/11/2007.00 02 106 HCA BEN 01/01/2008 01/01/2008 1 0 2 364.240 12/31/2099 12/31/2099 N Y PAY 05/19/2008.00 03 110 HLC W00 01/01/2008 01/01/2008 2 0 0.000 12/31/2099 12/31/2099 N Y PAY 05/19/2008.00 04 200 LIF B00 01/01/2004 01/01/2004 2 0 2.280 12/31/2099 12/31/2099 N Y PAY 05/19/2008 99.40 05 210 09/01/1998 09/01/1998 1 0 2 71.00.000 12/31/2099 12/31/2099 Y Y PAY 05/19/2008 216.30 06 299 FSA BEN 01/01/2008 01/01/2008 1 0 0 4370.88 364.240 12/31/2099 12/31/2099 N Y PAY 05/19/2008 821.20 07 320 TCR 711 09/01/1999 09/01/1999 2 0 2 11.500 12/31/2099 12/31/2099 N Y PAY 05/19/2008 2613.40 Total Pages: 002 This Page: 001 Next Page: ___ Remember the - F 2 key Screen BBC - Employer Contribution List

85. Plan Codes Using “F2” Key 111 - HEALTH CARE PLAN-REDUCT 115 - CANCER - DEDUCT 116 - CANCER - REDUCT 117 - CRITICAL ILLNESS - DEDUCT 118 - CRITICAL ILLNESS - REDUCT 131 - HEALTH CARE PLAN/SPOUSE 132 - HEALTH CARE PLAN/CHILDREN 135 - HEALTH CARE PLAN/SURV CHILD 137 - HEALTH CARE PLAN/SURV SPOUSE 140 - VISION - DEDUCT 141 - VISION - REDUCT 150 - DENTAL INSURANCE 200 - LIFE INSURANCE 201 - LIFE INSURANCE-SUPPLEMENTAL EMPLOYEE 311 - OKLA TEACHERS RETIRE-REDUCT 316 - OKLA TEACH RETIRE/FED-REDUCT 318 - OKLA TEACH RETIRE BUYBACK - REDUCT 320 - TIAA-CREF 329 - OKLA TEACHERS RETIRE AGENCY REQUIRED 330 - OKLA TEACHERS RETIREMENT PRE V4.1 331 - TIAA/CREF RETIREMENT PRE V4.1 400 - SALARY DEFERRAL 420 - TAX DEFERRED ANNUITY-R 421 - 457(B) DEFERRED COMP PLAN-R 430 - AFTER-TAX ANNUITY 540 - SOCIAL SECURITY EMPLOYER 541 - MEDICARE EMPLOYER 700 - HEALTH CARE REIMBURSEMENT 930 - UNEMPLOYMENT INSURANCE Oklahoma State University Human Resources106 Whitehurst

86. Deduct An expense paid by the employee and subtracted from gross pay. Usually deductions are subtracted after taxes. Deductions may be voluntary or involuntary, and are collected as payment to a third party. Examples include, personal life insurance and savings bonds. Reduct A type of deduction that reduces taxable gross. This type of deduction is subtracted before taxes. Examples include IRAs and tax shelter annuities. Oklahoma State University Human Resources106 Whitehurst

87. Screen 083 Employer-Health Care Plan-Reduc Plan Type Coverage Code Tax Shelter Flag Goal Amount Calendar Quarter Coverage Begin and End Dates Oklahoma State University Human Resources106 Whitehurst Plan CodeCoverage Plan Type Codes Period Amount/Pct Goal Paid Fiscal Year to Date

88. Screen 083 Employer-Health Care Plan-Reduc Oklahoma State University Human Resources106 Whitehurst 083 EMPLOYER - HEALTH CARE PLAN-REDUCT FORR,DAGER R SCREEN: ___ ID: 01234567 COVERAGE START DATE: 01012007 USER: 001 PLAN TYPE: 111 PLAN CODE: CCL COVERAGE CODE: R10 JOB: _ Coverage Reference Action Code Payroll Payroll Approval End Date ID Amt/Goal/Arrs Start End Flag 12-31-2099 1 0 2 01-01-2008 12-31-2099 Y (***,***.***-) (**,***.**-) Shelter Flag: N Period Amt/Pct: 364.240 Goal Amt: 0.00 (**,***.**-) Goal Paid: 0.00 Current Ind: Y Amt Not Taken: 0.00 Arrears Amt: 0.00 PAID AMOUNT ACCUMULATORS ---------------------------------------------------- (*,***,***.**-) (*,***,***.**-) Current Period: 346.24 Prior Month: 346.24 Calendar Month-To-Date: 0.00 Prior Quarter: 00.00 Quarter-To-Date: 1250.84 Prior Fiscal Year: 00.00 Fiscal Year-To-Date: 1250.84 Prior Calendar Year: 00.00 Calendar Year-To-Date: 2483.68 Report-To-Date: 692.48 Last Update: 01-21-2008

89. IU1 - List Of Valid Division/Departments Oklahoma State University Human Resources106 Whitehurst List Active and Inactive Division/Departments for each “Corporation” 001 - OSU - Faculty & Staff 002 - OSU - Retirees & Long Term Disability 003 - OSU - International Scholarships 004 - PAID BY OTHER THAN OSU – (Military, etc) 042 - LANGSTON UNIVERSITY 043 - LANGSTON UNIVERSITY-RETIREES 048 - NEO A&M COLLEGE 049 - NEO A&M COLLEGE-RETIREES 053 - PANHANDLE STATE UNIVERSITY 054 - PANHANDLE STATE UNIVERSITY-RETIREES 165 - CONNORS STATE COLLEGE 166 - CONNORS STATE COLLEGE-RETIREES

90. IU1 - LIST OF VALID DIVISION/DEPARTMENTS W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN IU1 LIST OF VALID DIVISION/DEPARTMENTS SCREEN: ___ DISPLAY: A (A-ACTIVE, I-INACTIVE) USER: 001 DIV/DEPT DEPARTMENT NAME| DIV/DEPT DEPARTMENT NAME ----------------------------------------------------------------- | --------------------------------------------------------------- AA A0101 OSU/A&M BOARD OF REGENTS| AA C0502 ACADEMIC SERVICES FOR STU AA A0201 BOARD OF REGENTS INTERNAL| AA C0504 HONORS PROGRAM AA A0301 BOARD OF REGENTS LEGAL CO| AA C0506 SCHOLAR DEVELOPMENT AND R AA B0101 OFFICE OF PRESIDENT| AA C0601 UNIV EXT, INTRNTL & ECONO AA B0201 ATHLETICS| AA C0602 OFFICE OF INTERNATL PROGR AA B0301 ALUMNI OFFICE| AA C0603 CTR FOR INTERNATIONAL TRA AA B0401 FEDERAL RELATIONS| AA C0605 ENGLISH LANGUAGE INSTITUT AA B0501 NCAA COMPLIANCE| AA C0607 STUDY ABROAD AA B1201 EREDF| AA C0608 INDEPENDENT & CORRESP STU AA C0101 PROVOST AND SENIOR VICE P| AA C0701 ASO VP MULTICULTURAL AFFA AA C0110 ASST VICE PRES STUDENT AC| AA C0702 AFFIRMATIVE ACTION PROGRA AA C0201 HIGH SCHOOL & COLLEGE REL| AA C0801 COMPUTING & INFORMATION S AA C0301 REGISTRAR| AA C0802 TELEPHONE SERVICE AA C0401 ADMISSIONS| AA C0808 ADMIN SYSTEMS DEVELOPMENT AA C0501 ACADEMIC SERVICES| AA C1001 LIBRARY TOTAL PAGES: 023 THIS PAGE: 001 NEXT PAGE: ___ Oklahoma State University Human Resources106 Whitehurst Type in # For A&M Here

91. Oklahoma State University Human Resources106 Whitehurst  Biweekly Time Input  Monthly Confirmation  Special Pay (ENP)  Labor Distribution HRS Time Input and Confirmation

92. UM1 - HRS DEPT INPUT Oklahoma State University Human Resources106 Whitehurst UM1 HRS DEPT INPUT SCR SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: BIWEEKLY TIME ENTRY SCREENS MONTHLY CONFIRMATION SCREEENS UT1 Multiple Time Input UC1 Leave Input/Time Confirmation UT2 Individual Time InputUC2 Employee Confirmation Detail UT3 Approve Time EntryUC3 Confirmation Approval UT4 Wage Reporting SPECIAL PAY SCREENS LABOR DISTRIBUTION SCREENS US1 Input or Apprv Spec Pay By EmpUL1 Labor Distribution Add/Maint US2 Spec Pay Apprv By Dept UL2 Labor Distribution List US3 Spec Pymts Listed By Dept UL3 Labor Distrib by Div/Dept US4 Spec Pymts Listed By Emp ID US5 Spec Pay Update/Approve Info TIME MASTER FILE SCREEN UX1 Displays Time Master File Cntl Data

93. UX1 - Master Update For Time Entry Oklahoma State University Human Resources106 Whitehurst  Pay ID Pay Period Start and End Dates  Fiscal Year for Special Pay and Labor Distribution  System Status (Locked or Not Locked)

94. UX1 – Master Update For Time Entry UX1 MASTER UPDATE FOR TIME ENTRY SCREEN: ___ ID: _________ JOB: _ CODE: 090 USER: 001 FY: __ POS: ______ Time: Pay PRD Start PRD End System ID Date Date Lock 4R23 2008-05-17 2008-05-30 Y (Y/N) Confirmation: Pay PRD Start PRD End System ID Date Date Lock 1R11 2008-05-01 2008-05-31 N (Y/N) LABOR: FRS HRS PRD START PRD END SYSTEM FY FY DATE DATE LOCK 08 08 2007-07-01 2008-06-30 N (Y/N) Special Pay: FRS HRS FY FY 08 08 Oklahoma State University Human Resources106 Whitehurst

95.  UT1 - MULTIPLE TIME INPUT  UT2 - INDIVIDUAL TIME INPUT  UT3 - APPROVE TIME ENTRY  UT4 - WAGE REPORTING Oklahoma State University Human Resources106 Whitehurst BiWeekly Time

96. BiWeekly Time Table Opens on Friday (Can start Inputting Time) Open Monday and Tuesday Closes Tuesday at 3PM At 3 PM Payroll runs a program to check if all departments have been “Approved” Wednesday - Can check data on UT4 screen Oklahoma State University Human Resources106 Whitehurst

97. UT1 - Multiple Time Input Oklahoma State University Human Resources106 Whitehurst W-Z0137 - INVALID DEPARTMENT UT1 MULTIPLE TIME INPUT PERSONNEL SERVICES SCREEN: UT1 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D1234 NAME: GORDON,FRED HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS GORDON,FRED L 123-11-123 W108 07/01 06/30 700672 6.50 20.00 0.00 N 0.00 0.00 0.00 0.00 0.00 20.00 LISH, TOBY L 121-12-121 Q111 07/01 06/30 654775 10.53 40.00 40.00 N 0.00 0.00 0.00 0.00 0.00 80.00 MEYERS,ALLEN L 111-11-123 Q105 07/01 06/30 780886 8.50 3.00 0.00 N 0.00 0.00 0.00 0.00 0.00 3.00 Input the data, then press to save the data Pressing again will advance you to the next individual Input Fields are “GREEN” Protected Fields are “Blue”

98. UT1 – Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Enter UT1 at the Screen prompt then the DIV and DEPT then begin entering payroll information. 2.The NAME:__ field is used for searching for additional individuals. You can type as few as one character in this field. 3.There is no Page Up feature, only Page Down. When you get to the end of a department you will be returned to the first name in the department. 4.Use the or keys to advance to the next input field. & keys backup the cursor. 5.Pressing the key will saves all information on the screen. If you make an error just retype the data and press again. 6.If an error is detected on the UT1 or UT2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made. 7.Enter “Y” in PAY OT? if over 40 per week, depending on your departments overtime policy.

99. Oklahoma State University Human Resources106 Whitehurst An employee must work over 40 hour in a week to be paid overtime. Each work week shall stand alone and may not be averaged. If an employee worked over 40 hours in a week the overtime is calculated at time and a half and is either paid or accumulated as comp time at time and a half depending on what is entered in the PAY OT? block. If “no overtime” is checked then overtime hours will automatically be tracked by time input system. It will take the hours and add them as comp time. Also, if sick leave is taken and a person has no sick leave, then vacation time is automatically deducted. Overtime

100. UT1 - Multiple Time Input Oklahoma State University Human Resources106 Whitehurst W-Z0137 - INVALID DEPARTMENT UT1 MULTIPLE TIME INPUT PERSONNEL SERVICES SCREEN: UT1 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D1234 NAME: GORDON,FRED HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS GORDON,FRED L 123-11-123 W108 07/01 06/30 700672 6.50 20.00 0.00 N 0.00 0.00 0.00 0.00 0.00 20.00 LISH, TOBY L 121-12-121 Q111 07/01 06/30 654775 10.53 40.00 40.00 N 0.00 0.00 0.00 0.00 0.00 80.00 MEYERS,ALLEN L 111-11-123 Q105 07/01 06/30 780886 8.50 3.00 0.00 N 0.00 0.00 0.00 0.00 0.00 3.00 Student – No Vacation/Sick Leave

101. UT2 - Individual Time Input Oklahoma State University Human Resources106 Whitehurst R-H0290 END OF DISTRIBUTION DATA. UT2 INDIVIDUAL TIME INPUT HUMAN RESOURCES SCREEN: UT2 ID: JOB: CODE: N USE: 001 FY: POS: DIV: AA DEPT: D0401 NAME: TOOMAN, LINDA JOB CD BEG END PAY NAME EMP. ID ASSN DATE DATE POS NO RATE MEYERS,LARRY K 121-14-123 Q105 07/01 06/30 700762 8.50 HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER H OLIDAY HOURS 40.00 16.00 N 0.00 16.00 0.00 0.00 8.00 80.00 DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT AA-2-19100-2400 8.50 80.00 15.000 AA-1-28510-2400 8.50 80.00 85.000

102. UT2 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type UT2 at the Screen: prompt and then the DIV and DEPT codes. 2.Enter payroll information. 3.To advance to the next person, type an “N” (Next) in the Code field. To find a specific individual enter their name in the NAME field. 4.Name search also is available. 5.If “End of Distribution Data “message is shown all account information is displayed, otherwise press the key to display the balance of accounts. 6.If an error is detected on the UT1 or UT2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

103. UT2 - Individual Time Input Oklahoma State University Human Resources106 Whitehurst R-H0290 END OF DISTRIBUTION DATA. UT2 INDIVIDUAL TIME INPUT HUMAN RESOURCES SCREEN: UT2 ID: JOB: CODE: N USE: 001 FY: POS: DIV: AA DEPT: D0401 NAME: TOOMAN, LINDA JOB CD BEG END PAY NAME EMP. ID ASSN DATE DATE POS NO RATE MEYERS,LARRY K 121-14-123 Q105 07/01 06/30 700762 8.50 HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER H OLIDAY HOURS 40.00 16.00 N 0.00 16.00 0.00 0.00 8.00 80.00 DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT AA-2-19100-2400 8.50 80.00 15.000 AA-1-28510-2400 8.50 80.00 85.000

104. UT3 - Approve Time Entry Oklahoma State University Human Resources106 Whitehurst UT3 APPROVE TIME ENTRY SCREEN: UT3 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 DEPARTMENT NAME: PERSONNEL SERVICES TOTAL HOURS: 486.11 HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY 231.00 147.00 56.00 20.00 31.00 1.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: MR PAYDAY I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. Note: Once time input has been approved, it cannot be changed unless approval is canceled.

105. UT3 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type UT3 at the SCREEN:___ prompt then enter the DIV and DEPT. 2.Enter “Y” to approve and type in the approver’s name. 3.Press the key to save the data. 4.Once a department has been approved the UT1 and UT2 screens cannot be updated. The text is blue indicating no data can be changed. 5.If an error is detected on the UT1 or UT2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

106. UT3 - Approve Time Entry Oklahoma State University Human Resources106 Whitehurst UT3 APPROVE TIME ENTRY SCREEN: UT3 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 DEPARTMENT NAME: PERSONNEL SERVICES TOTAL HOURS: 486.11 HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY 231.00 147.00 56.00 20.00 31.00 1.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: MR PAYDAY I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. Note: Once time input has been approved, it cannot be changed unless approval is canceled.

107. UT4 - Wage Reporting Oklahoma State University Human Resources106 Whitehurst UT4 WAGE REPORTING PERSONNEL SERVICES SCREEN: UT4 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 FRS ACCT: AA1156702410 ACCT NAME: PERSONNEL SERVICES ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT 01 AA-1-15670-2410 HAGGER,BETH 53.00 530.00 02 SUBC TOTAL 530.00 03 AA-1-15670-2460 MILTON,JUDY E 24.00 144.00 04 AA-1-15670-2460 ANDERS,AMIL 27.00 178.20 05 SUBC TOTAL 322.20 06 AA-1-15670-2471 TRITT,TERRY R 35.20 211.20 07 SUBC TOTAL 211.20 08 ACCOUNT TOTAL 1063.40

108. UT4 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.This is a “view only” screen. 2.Type UT4 at the SCREEN:___ prompt to access the Wage Reporting Screen. 3.Input data into the required fields (DIV, DEPT, and FRS ACCT). Can search by Acct. 4.Press the key to page through all of the distributions for the department. 5.This screen is populated Wednesday morning.

109. UT4 - Wage Reporting Oklahoma State University Human Resources106 Whitehurst UT4 WAGE REPORTING PERSONNEL SERVICES SCREEN: UT4 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 FRS ACCT: AA1156702410 ACCT NAME: PERSONNEL SERVICES ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT 01 AA-1-15670-2410 HAGGER,BETH 53.00 530.00 02 SUBC TOTAL 530.00 03 AA-1-15670-2460 MILTON,JUDY E 24.00 144.00 04 AA-1-15670-2460 ANDERS,AMI L 27.00 178.20 05 SUBC TOTAL 322.20 06 AA-1-15670-2471 TRITT,TERRY R 35.20 211.20 07 SUBC TOTAL 211.20 08 ACCOUNT TOTAL 1063.40

110.  UC1 - LEAVE INPUT/TIME CONFIRMATION  UC2 - EMPLOYEE CONFIRMATION DETAIL  UC3 - CONFIRMATION APPROVAL Oklahoma State University Human Resources106 Whitehurst Monthly Confirmation

111. Confirmation Time Table Opens around the middle of the monthOpens around the middle of the month Closes the evening of 5 th working day of the next monthCloses the evening of 5 th working day of the next month Oklahoma State University Human Resources106 Whitehurst

112. UC1 - Leave Input/Time Confirmation Oklahoma State University Human Resources106 Whitehurst R-H0270 TOTAL HOURS EXCEED 184 UC1 LEAVE INPUT/TIME CONFIRMATION HUMAN RESOURCES SCREEN: UC1 ID: JOB: CODE: USER:001 FY: POS: DIV: AA DEPT: D1234 NAME: DOORMAN,JOHN B --COMPENSATORY -- TOTAL CONF? VAC SICK TAKEN EARNED HOURS DOORMAN,JOHN B 211-99-065 E121 07/01 06/30 331333 3,000.00 _ 16.00 0.00 0.00 0.00 16.00 GAITER,WENDY D 998-99-129 B234 07/01 06/30 441333 2,400.00 _ 180.00 10.00 0.00 0.00 190.00 MATTON,HENRY J 611-96-043 D351 07/01 06/30 351311 3,100.00 _ 32.00 0.00 0.00 0.00 32.00 TETTER,DAVID P 499-96-339 E233 07/01 06/30 343233 2,400.00 _ 0.00 8.00 0.00 0.00 8.00 SIMON,ERNIE E 411-99-040 F412 07/01 06/30 333463 3,000.00 0.00 0.00 0.00 0.00 0.00

113. UC1 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type UC1 at the SCREEN:___ prompt then enter the DIV and DEPT.. 2.Input the hours and press the key to saves all information on the screen. 3.A “Y”, “N”, or “C” must be entered in the CONF? Field. If a “N” or “C” is required, enter these characters by using the UC2 screen. A comment is required with these characters. The individual will still be paid. 4.The NAME:_____ field is used for searching for additional individuals. 5.There is no Page Up feature, just Page Down. When you get to the end of a department you will be returned to the first name in the department. 6.If an error is detected on the UC1 or UC2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

114. UC1 - Leave Input/Time Confirmation Oklahoma State University Human Resources106 Whitehurst R-H0270 TOTAL HOURS EXCEED 184 UC1 LEAVE INPUT/TIME CONFIRMATION HUMAN RESOURCES SCREEN: UC1 ID: JOB: CODE: USER:001 FY: POS: DIV: AA DEPT: D1234 NAME: DOORMAN,JOHN B --COMPENSATORY -- TOTAL CONF? VAC SICK TAKEN EARNED HOURS DOORMAN,JOHN B 111-99-000 E121 07/01 06/30 331333 3,000.00 Y 16.00 0.00 0.00 0.00 16.00 GAITER,WENDY D 998-99-999 B234 07/01 06/30 441333 2,400.00 Y 180.00 10.00 0.00 0.00 190.00 MATTON,HENRY J 111-98-000 D351 07/01 06/30 351311 3,100.00 Y 32.00 0.00 0.00 0.00 32.00 TETTER,DAVID P 999-96-999 E233 07/01 06/30 343233 2,400.00 Y 0.00 8.00 0.00 0.00 8.00 SIMON,ERNIE E 111-99-000 F412 07/01 06/30 333463 3,000.00 0.00 0.00 0.00 0.00 0.00

115. UC2 - Employee Confirmation Detail Oklahoma State University Human Resources106 Whitehurst R-H0290 END OF DISTRIBUTION DATA. UC2 EMPLOYEE CONFIRMATION DETAIL HUMAN RESOURCES SCREEN: UC2 ID: JOB: CODE: ___ USER: 001 FY: POS: DIV: AA DEPT: D0500 NAME: SHADOW,RONALD EDWARD JOB CD BEG END PAY NAME EMP. ID ASSN DATE DATE POS NO FTE RATE SHADOW,RONALD EDWARD 989-00-899 E111 07/01 06/30 331055 1.00 3,643.00 CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS N 16.00 0.00 32.00.00 48.00 COMMENT 1: There is a discrepancy in the amount of accrued vacation time between employee and HRS COMMENT 2: DISTRIBUTION: FRS ACCOUNT # PAID PERCENT 001 AA-1-28510-2220 3,741.00 85.000 002 AA-2-19110-2220 643.00 15.000 TOTAL 4383.00

116. UC2 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type UC2 at the SCREEN:___ and then enter the DIV and DEPT. 2.Input the hours and press the key to saves all information on the screen. 3.The NAME field is used for searching for additional individuals. 4.To advance to the next person, type an “N” (Next) in the CODE field. It must be entered as the first character in the CODE field 5.A “Y”, “N”, or “C” must be entered in the CONF? Field. If a “N” or “C” is entered, a comment is required. Use this screen to enter the comment. The individual will still be paid. 6.If an error is detected on the UC1 or UC2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

117. Explanation of “C” and “N” The earnings in the far right column of the UC1 screen reflect the amount (pay rate x FTE) that the employee was paid in the previous month and this is the amount being confirmed. The confirmation is an after the fact event. It will not affect an individuals pay. If the earnings amount is correct but the funding (either the account or labor distribution) is incorrect, enter a ‘C’ for CONF? and enter an explanation of the problem on the comment lines. Submit a recast transaction to Grants and Contracts, 402 Whitehurst, (405) 744-5885, to correct the funding and/or labor distribution. If the earnings amount, pay rate, or FTE are incorrect (causing either an over or under payment), enter a ‘N’ in the CONF?, enter an explanation of the problem on the comment lines, and contact Payroll Services, (405) 744-6379 to determine corrective action. Oklahoma State University Human Resources106 Whitehurst

118. UC2 - Employee Confirmation Detail Oklahoma State University Human Resources106 Whitehurst R-H0290 END OF DISTRIBUTION DATA. UC2 EMPLOYEE CONFIRMATION DETAIL HUMAN RESOURCES SCREEN: UC2 ID: JOB: CODE: ___ USER: 001 FY: POS: DIV: AA DEPT: D0500 NAME: SHADOW,RONALD EDWARD JOB CD BEG END PAY NAME EMP. ID ASSN DATE DATE POS NO FTE RATE SHADOW,RONALD EDWARD 989-00-899 E111 07/01 06/30 331055 1.00 3,784.00 CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS N 16.00 0.00.00.00 48.00 COMMENT 1: There is a discrepancy in the amount of accrued vacation time between employee and HRS COMMENT 2: DISTRIBUTION: FRS ACCOUNT # PAID PERCENT 001 AA-1-28510-2220 3,141.00 85.000 002 AA-2-19110-2220 643.00 15.000 TOTAL 3784.00

119. UC3 - Confirmation Approval Oklahoma State University Human Resources106 Whitehurst UC3 CONFIRMATION APPROVAL SCREEN: UC3 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0500 DEPARTMENT NAME: HUMAN RESOURCES TOTAL HOURS: 38.00 VACATION SICK COMP/TKN COMP/ERN 24.00 14.00 0.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: BOB PAYGUY I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. NOTE: Once confirmation time input has been approved, it cannot be changed until approval is canceled.

120. UC3 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type UC3 at the Screen:___ prompt to access the Confirmation Approval Screen. 2.Input data into the required fields (DIV, DEPT, APPROVE, and APPROVER Name). 3.Press the key to save the data. 4.If any corrections are required on the UC1 or UC2 screens after a department has been approved, approval will have to be removed by typing “N” after APPROVE: and pressing the key. After correction are made re-approve the department.

121. UC3 - Confirmation Approval Oklahoma State University Human Resources106 Whitehurst UC3 CONFIRMATION APPROVAL SCREEN: UC3 ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0500 DEPARTMENT NAME: HUMAN RESOURCES TOTAL HOURS: 38.00 VACATION SICK COMP/TKN COMP/ERN 24.00 14.00 0.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: BOB PAYGUY I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. NOTE: Once confirmation time input has been approved, it cannot be changed until approval is canceled.

122.  US1 - INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE  US2 - SPECIAL PAY APPROVE BY DEPARTMENT  US3 - SPECIAL PAY LISTED BY DEPARTMENT  US4 - SPECIAL PAY LISTED BY EMPLOYEE ID  US5 - SPECIAL PAY UPDATE/APPROVE INFORMATION Oklahoma State University Human Resources106 Whitehurst Exception To Normal Pay (ENP) (Formally) Special Pay

123. US1 - Input Screen Oklahoma State University Human Resources106 Whitehurst *W-E0164 – TEN DIGIT ACCOUNT DOES NOT EXIST US1 INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE FIRMA, TERRA SCREEN: US1 ID: 12345678 JOB: CODE: 999 USER: 001 FY: POS: DIV: AA DEPT: D0201 (EMP DIV: AA DEPT: D0201 JC/ASSN: E 210 ) STATUS: __ P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL E/C HRS WRKD RATE AMOUNT FRM DATE TO DATE CC FRS ACCT EXT CD 081 46.00 5.00 250.00 05-27-2008 05-27-2008 AA 1-28510-2260 _____ ___ 0.00 0.00 ________ ________ __ ____________ _____ TOT: 0.00 0.00 COMMENT 1: ____COMPLETED HR STAR PROGRAM_________________________ COMMENT 2: ____A COMMENT IS REQUIRED___________________________________________ If the message shown at the top of the screen appears when saving a Special Pay, press the key again and the account/subcode information with be validated. If the message persists, the account/subcode is invalid. F2 the E/C Field

124. Oklahoma State University Human Resources106 Whitehurst F2 - Earnings Codes Class: ALPHA-NUMERIC Length: 03 GENERAL LIST OF AVAILABLE EARNINGS CODES. SEE LIST FOR Values: DEL*- DELETE SPECIAL PAY ENTRY 014*- REGULAR SPECIAL PAY - MONTHLY EMPLOYEES 020*- HOURLY PAY - BIWEEKLY EMPLOYEES 030*- 1.5 OVERTIME - REGULAR/TEMPORARY BIWEEKLY JOB CODE 031*- 1.5 OVERTIME - STUDENT BIWEEKLY JOB CODES 032*- 1.5 OVERTIME - MONTHLY JOB CODES 035*- 1.0 OVERTIME - REGULAR BIWEEKLY JOB CODES 036*- 1.0 OVERTIME - STUDENT/TEMPORARY BIWEEKLY JOB CODE 037*- 1.0 OVERTIME - REGULAR MONTHLY JOB CODES 080*- AWARDS - ALL JOB CODES 081*- APPROVED INCENTIVE PLANS 086*- TIPS - FICA TAXABLE 087*- TIPS - FICA EXCLUDED 120*- RETRO PAY - BIWEEKLY PRIOR PERIOD ADJ 130*- EXTRA TIME - FOR ALL MONTHLY JOB CODES 131*- PROFESSIONAL PRACTICE PLAN - CNTR FOR HEALTH SCI O 132*- PERSONAL SERVICES CONTRACTS - JOB CD E 134*- EXTRA TIME - FOR ALL BIWEEKLY JOB CODES 231*- MILITARY SUPPLEMENT PAYMENT 300*- PAYMENT FOR COMPENSATORY LEAVE - CLASSIFIED EMPLOY 425*- LEAVE WITHOUT PAY ADJUSTMENT - MONTHLY JOB CODES 501*- CELL PHONE ALLOWANCE - JOB CODES P & Q =============================================================================== Page 001 of 010 Next page: 002 Change topic to: ________

125. US1 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type US1 at the SCREEN: ____ prompt and press to access the Input and Approval screen. 2.Enter the Employee’s ID, 999 in the Code field, and the DIV and DEPT code and press to initiate an ENP. 3.Depressing the F2 key while in the E/C field, will display eligible earning codes. 4.Enter the E/C, HRS WRKD, RATE, DATES (MMDDYYYY) and FRS ACCT (no dashes) for each ENP. Notes: Use the to advance to the next field. Earnings Codes will be validated against the Job Code. 5.All ENP‘s require at least one comment to justify the payment.

126. US1 – Input Helpful Hints Oklahoma State University Human Resources106 Whitehurst 6.For LWOP entries, you must enter negative hours worked. The Acct field should be blank. It can only be entered on the first line. 7.Type “Del” in the E/C field to delete an ENP entry. Note: If you delete the middle payment occurrence number, the following payment will move up one line. 8.Type “N” (as the first character) in the CODE: ___ prompt and press to access the next ENP for the selected individual. Note: When you come to the last entry for that individual the cursor will jump to the SCREEN:__ prompt.. 9.ENP‘s are displayed based on what character is entered in the STATUS: __ field. The following options are available. “P” for all Processed ENP‘s “N” for all ENP‘s that are Not Processed “A” for all Approved ENP‘s “U” for all Unapproved ENP‘s Leaving the field blank displays all ENP’s.

127. US1 - Input Screen Oklahoma State University Human Resources106 Whitehurst *W-E0164 – TEN DIGIT ACCOUNT DOES NOT EXIST US1 INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE FIRMA, TERRA SCREEN: US1 ID: 12345678 JOB: CODE: 999 USER: 001 FY: POS: DIV: AA DEPT: D0201 (EMP DIV: AA DEPT: D0201 JC/ASSN: E 210 ) STATUS: __ P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL E/C HRS WRKD RATE AMOUNT FRM DATE TO DATE CC FRS ACCT EXT CD 081 46.00 5.00 250.00 05-27-2008 05-27-2008 AA 1-28510-2260 _____ ___ 0.00 0.00 ________ ________ __ ____________ _____ TOT: 0.00 0.00 COMMENT 1: ____COMPLETED HR STAR PROGRAM_________________________ COMMENT 2: ____A COMMENT IS REQUIRED___________________________________________ If the message shown at the top of the screen appears when saving a Special Pay, press the key again and the account/subcode information with be validated. If the message persists, the account/subcode is invalid. F2 the E/C Field

128. US2 - Special Pay Approve By Department Oklahoma State University Human Resources106 Whitehurst US2 SPECIAL PAY APPROVE BY DEPARTMENT COMPUTING & INFORMATION SERVICE SCREEN: US2 ID: _________ JOB: CODE: 001 USER: 001 FY: POS: DIV: AA DEPT: D0421 APPROVER NAME: PAY PERSON APPR STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL Y/N EMP ID OCCR EMPLOYEE NAME TOTAL Y 111-33-444 001 TERRA,FIRMA A 250.00 COMMENT: SPECIAL PROJECT 1 Y 111-33-444 002 TERRA,FIRMA A 125.00 COMMENT: SPECIAL PROJECT 2 __ 111-33-444 003 TERRA,FIRMA A 100.00 COMMENT: SPECIAL PROJECT 3 -----------------------------------------------------------------------------------------------------------------------------------------------

129. US2 - Approve Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type US2 at the SCREEN: ____ prompt and press, then the DIV and DEPT. 2.Enter your name in the APPROVER NAME field, then “Y” in the APPR COLUMN to approve each ENP. 3.Pressing will save the the approval data. Press again, to advance to the next approval screen, if further approvals are required. Note: You are only required to enter your name once as the APPROVER NAME. The APPROVER NAME will remain in the field when approving additional pages. 4.ENP information is displayed based on what character is entered in the STATUS: __ field. The following options are available. The highest status is displayed with these options. 5.“P” for all Processed ENP’s “N” for all ENP’s that are Not Processed “A” for all Approved ENP’s “U” for all Unapproved ENP’s Leaving the field blank displays all ENP’s 6.To unapprove an ENP, type a “N” or a “space” in the APPR field. Then press.

130. US2 Special Pay Approve By Department Oklahoma State University Human Resources106 Whitehurst US2 SPECIAL PAY APPROVE BY DEPARTMENT COMPUTING & INFORMATION SERVICE SCREEN: US2 ID: _________ JOB: CODE: 001 USER: 001 FY: POS: DIV: AA DEPT: D0421 APPROVER NAME: PAY PERSON APPR STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL Y/N EMP ID OCCR EMPLOYEE NAME TOTAL Y 111-33-444 001 TERRA,FIRMA A 250.00 COMMENT: SPECIAL PROJECT 1 Y 111-33-444 002 TERRA,FIRMA A 125.00 COMMENT: SPECIAL PROJECT 2 __ 111-33-444 003 TERRA,FIRMA A 100.00 COMMENT: SPECIAL PROJECT 3 -----------------------------------------------------------------------------------------------------------------------------------------------

131. US3 SPECIAL PAY LISTED BY DEPARTMENT Oklahoma State University Human Resources106 Whitehurst US3 SPECIAL PAYMENTS LISTED BY DEPARTMENT SCREEN: US3 ID: JOB: _ CODE: 001 USER: 001 FY: POS: ______ DIV: AA DEPT: D0421 LINE: __ STATUS: __ P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL TOTAL A P PROC LN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE 01 111-22-333 001 BUNDLE,ROBERT E 100.00 COMMENT: DID NOT TURN IN CORREECT TIME ON TIMESHEET 02 111-33-444 001 SECURITY – ACCESS NOT ALLOWED 03 111-33-444 002 TERRA,FIRMA A 125.00 Y 05-08-08 COMMENT: SPECIAL PROJECT 04 111-33-444 003 TERRA,FIRMA A 100.00 Y 05-08-08 COMMENT: SPECIAL PROJECT TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___ ------------------------------------------------------------------------------------------------------------------------------------

132. US3 –Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.US3 is a view-only screen. 2.Type US3 at the SCREEN: ___ prompt and press, then enter the DIV and DEPT codes 3. ENP’s are displayed based on what character is entered in the STATUS: __ field. The following options are available. “P” for all Processed ENP’s “N” for all ENP’s that are Not Processed “A” for all Approved ENP’s “U” for all Unapproved ENP’s Leaving the field blank displays all Specials 4.Entering a line number in the LINE: ___ field will send you to the US1 screen, which will displays the payment in detail. 5.Departments can only view ENP’s that originate from their own department. ENP’s paid from other departments are listed on screens US3 and US4; however, the account number of the paying department and amount of the payment are not shown. The message SECURITY – ACCESS NOR ALLOWED is displayed. 6.Once approved, the ENP cannot be deleted until approval has been removed.

133. US3 Special Pay Listed By Department Oklahoma State University Human Resources106 Whitehurst US3 SPECIAL PAYMENTS LISTED BY DEPARTMENT SCREEN: US3 ID: JOB: _ CODE: 001 USER: 001 FY: POS: ______ DIV: AA DEPT: D0421 LINE: __ STATUS: __ P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL TOTAL A P PROC LN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE 01 111-22-333 001 BUNDLE,ROBERT E 100.00 COMMENT: DID NOT TURN IN CORRECT TIME ON TIMESHEET 02 111-33-444 001 SECURITY – ACCESS NOT ALLOWED 03 111-33-444 002 TERRA,FIRMA A 125.00 Y 05-08-08 COMMENT: SPECIAL PROJECT – CATTLE FEED ADDITIVE 04 111-33-444 003 TERRA,FIRMA A 100.00 Y 05-08-08 COMMENT: SPECIAL PROJECT TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___ ------------------------------------------------------------------------------------------------------------------------------------

134. US4 - Special Pay Listed By Employee ID Oklahoma State University Human Resources106 Whitehurst US4 SPECIAL PAY LISTED BY EMPLOYEE ID SCREEN: US4 ID: 11122333 JOB: __ CODE: 001 USER: 001 FY: POS: ______ DIV: AA DEPT: D0421 US1 LINE: ___ US5 LINE: ___ STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL PAYING TOT A P PROC LN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE 01 111-22-333 001 FIRMA, TERRA E AA D0421 25.00 Y 05-13-08 COMMENT: NASA PROJECT – NITROGEN AGENT 02 111-33-333 001 SECURITY – ACCESS NOT ALLOWED 03 111-22-333 002 FIRMA, TERRA E AA D0421 125.00 COMMENT: NASA PROJECT – HYDROPROPANE GAS TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___

135. US4 - Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.US4 is a view only screen. 2.Type US4 at the SCREEN: ____ prompt and press, then enter the Employees ID. 3. ENP’s are displayed based on what character is entered in the STATUS: __ field. 4.Departments can only view ENP’s that originate from their own department. ENP’s paid from other departments are listed on screens US3 and US4; however, the account number of the paying department and amount of the payment are not shown. The message SECURITY – ACCESS NOR ALLOWED is displayed. 4.Entering a line number in the US1 LINE:__ field will send you to the US1 screen, which will displays the payment in detail. 5.Entering a line number in the US5 Line:__ will send you to the US5 screen, which with display the current status of the ENP.

136. US4 - Special Pay Listed By Employee ID Oklahoma State University Human Resources106 Whitehurst US4 SPECIAL PAY LISTED BY EMPLOYEE ID SCREEN: US4 ID: 11122333 JOB: __ CODE: 001 USER: 001 FY: POS: ______ DIV: AA DEPT: D0421 US1 LINE: ___ US5 LINE: ___ STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL PAYING TOT A P PROC LN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE 01 111-22-333 001 FIRMA, TERRA E AA D0421 25.00 Y 05-24-08 COMMENT: NASA PROJECT 02 111-33-333 001 SECURITY – ACCESS NOT ALLOWED 03 111-22-333 002 FIRMA, TERRA E AA D0421 125.00 COMMENT: NASA PROJECT TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___

137. US5 - SPECIAL PAY UPDATE/APPROVE INFORMATION Oklahoma State University Human Resources106 Whitehurst US5 SPECIAL PAY UPDATE/APPROVE INFORMATION SHRMIR,FOLORA E SCREEN: ___ ID: 11122333 JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 DATE TIME ID NAME MODIFIED: 05-04-08 10:38:54 9990 FERRIT,JIMMIE L APPROVED: 05-06-08 12:56:34 9733 MUNSTER, HERMAN PROCESSED: 05-08-2008

138. US5 – Helpful Hints 1.US5 is a view only screen. 2.Type US5 at the Screen: prompt and press, then enter the employees CWID, Occurrence number (of the ENP ) in the CODE:__Field and the DIV/DEPT. 3.The screen with populate with the current status of the ENP. Oklahoma State University Human Resources106 Whitehurst

139. US5 - SPECIAL PAY UPDATE/APPROVE INFORMATION US5 SPECIAL PAY UPDATE/APPROVE INFORMATION SHRMIR,FOLORA E SCREEN: ___ ID: 11122333 JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 DATE TIME ID NAME MODIFIED: 05-04-08 10:38:54 9990 FERRIT,JIMMIE L APPROVED: 05-06-08 12:56:34 9733 MUNSTER, HERMAN PROCESSED: 05-08-2008 Oklahoma State University Human Resources106 Whitehurst

140.  UL1 - Labor Distribution Add/Maint  UL2 - Labor Distribution List  UL3 - Labor Distribution List By Division/Department Oklahoma State University Human Resources106 Whitehurst Labor Distribution

141. UL1 - Labor Distribution Add/Maint * W-E0164 UL1 LABOR DISTRIBUTION ADD/MAINTTECH/PRO SVCS SPECIALIST ANALYST SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: 331155 DIV: AA DEPT: D4401 EARN CODE: _____ ADD DETAIL RCDS AS DISPLAYED (Y) : _ BEGIN DATE: 05-29-2008 DELETE ENTRY (Y) : _ ACCOUNT TITLECC LGR ACCT SUBC PERCENT ----------------------------------------------------------------------------------------------------- HUMAN RESOURCESAA 1 28522 2200 0.50000 AA 1 27892 2500 0.50000 __ _ ______ ____ ________ TOTAL: 1.00000 THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS Oklahoma State University Human Resources106 Whitehurst

142. Earnings Codes – F2 (Help) 018 - HEALTH INS SALARY ADDITIVE 132 - PERSONAL SERVICES CONTRACT-FLAT TAX 133 - PERSONAL SERVICES CONTRACT-TAX TABLE 500 - EXPENSE ALLOWANCE 501 - WIRELESS TELEPHONE (CELL PHONE) SALARY ADDITIVE 505 - HOUSING ALLOWANCE 510 - AUTOMOBILE ALLOWANCE Oklahoma State University Human Resources106 Whitehurst

143. UL1 – Helpful Hints 1.Type UL1 at the SCREEN PROMPT:____. 2.Type a BEGIN DATE:____ (no Dashes) – E/C if applicable. 3.Enter the Account Code (no dashes) and the Percentage. Percentage must total 100% 4. ADD DETAIL RCDS AS DISPLAYED (Y):__ Used to save a LD when there are no changes made to the account detail other than the BEGIN DATE and/or EARN CODE. 5. DELETE ENTRY (Y): Deletes a newly entered (proposed) LD. Oklahoma State University Human Resources106 Whitehurst

144. UL1 - Labor Distribution Add/Maint *W-E0164 UL1 LABOR DISTRIBUTION ADD/MAINTTECH/PRO SVCS SPECIALIST ANALYST SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: 331155 DIV: AA DEPT: D4401 EARN CODE: _____ ADD DETAIL RCDS AS DISPLAYED (Y) : _ BEGIN DATE: 05-29-2008 DELETE ENTRY (Y) : _ ACCOUNT TITLECC LGR ACCT SUBC PERCENT ----------------------------------------------------------------------------------------------------- HUMAN RESOURCESAA 1 28522 2200 0.50000 AA 1 27892 2500 0.50000 __ _ ______ ____ ________ TOTAL: 1.00000 THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS Oklahoma State University Human Resources106 Whitehurst

145. UL2 - Labor Distribution List UL2 LABOR DISTRIBUTION LISTTECH/PRO SVCS SPECIALIST SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: 331055 DIV: DEPT: SELECT DATE: 07-01-2007 EARN CODE: 000 LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED) LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE ____ _____ ___________________ __ ___________ ________ _________ 01 ACTV HUMAN RESOURCES AA 1-22022-2220 1.00000 07/01/07 02 PROP HUMAN RESOURCES AA 1-28510-2200 0.50000 05/29/08 02 PROP HUMAN RESOURCES AA 1-28510-2400 0.50000 05/29/08 TOTAL PAGES: THIS PAGE: NEXT PAGE: ___ Oklahoma State University Human Resources106 Whitehurst

146. UL2 – Helpful Hints 1.Type UL2 at the SCREEN:___ prompt. 2.Enter the POSITION number and the SELECT DATE, MMDDYYYY and EARN CODE, if applicable, to populate the screen. 3.Use the DISPLAY:____ field to display Active, Proposed or Both. The field defaults to Both. The SRCE field denotes this status. 4.Typing a specific line number in the LINE :__ field will send you to the UL1 screen. At this screen the labor distribution data can be used as a template. Oklahoma State University Human Resources106 Whitehurst

147. UL2 - Labor Distribution List UL2 LABOR DISTRIBUTION LISTTECH/PRO SVCS SPECIALIST SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: 331055 DIV: DEPT: SELECT DATE: 07-01-2007 EARN CODE: 000 LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED) LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE ____ _____ ___________________ __ ___________ ________ _________ 01 ACTV HUMAN RESOURCES AA 1-22022-2220 1.00000 07/01/07 02 PROP HUMAN RESOURCES AA 1-28510-2200 0.50000 05/29/08 02 PROP HUMAN RESOURCES AA 1-28510-2400 0.50000 05/29/08 TOTAL PAGES: THIS PAGE: NEXT PAGE: ___ Oklahoma State University Human Resources106 Whitehurst

148. UL3 - Labor Distribution List By Division/Department UL3 LABOR DIST LIST BY DIV DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 LINE: __ LN POSITION POSITION TITLE WORKING TITLE ------------------------------------------------------------------------------------------------------------------------- 01 130056 EXECUTIVE AST VICE PRES 02 330508 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS 03 330609 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS 04 330625 ADMIN SVCS MANAGERMANAGER 05 330741 SR ADMIN SVCS MANAGERAST DIR PRSNL SVCS 06 330865 ADMIN SVCS MANAGERMANAGER 07 331055 TECH/PRO SVCS SPECIALISTANALYST 08 331267 SR ADMIN SVCS MANAGERAST DIR PRSNL SVCS 09 331289 ADMIN SVCS MANAGER MANAGER 10 331333 ADMIN SVCS MANAGER MANAGER 11 530088 TECH/PRO SVCS CONTRIBUTOR SUPP SPCLT 12 530191 ADMIN SVCS SPECIALISTGENERALIST 13 531100 ADMIN SVCS SPECIALISTSR ACCOUNTANT 14 531452 ADMIN SVCS CONTRIBUTOR SPECIALIST 15 531977 ADMIN SVCS CONTRIBUTOR ACCOUNTANT TOTAL PAGES: 004THIS PAGE: 001NEXT PAGE: ___ Oklahoma State University Human Resources106 Whitehurst

149. UL3 – Helpful Hints Oklahoma State University Human Resources106 Whitehurst 1.Type UL3 at the SCREEN:__ prompt to access this ‘view only screen. 2.Entering the DIV and DEPT will populate the screen. 3.This screen provides the position number, position title, and working title for the specified department. 4.Typing in the LN number in the LINE:__ field will transfer you to the UL2 screen.

150. UL3 - Labor Distribution List By Division/Department UL3 LABOR DIST LIST BY DIV DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0401 LINE: __ LN POSITION POSITION TITLE WORKING TITLE ------------------------------------------------------------------------------------------------------------------------- 01 130056 EXECUTIVE AST VICE PRES 02 330508 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS 03 330609 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS 04 330625 ADMIN SVCS MANAGERMANAGER 05 330741 SR ADMIN SVCS MANAGERAST DIR PRSNL SVCS 06 330865 ADMIN SVCS MANAGERMANAGER 07 331055 TECH/PRO SVCS SPECIALISTANALYST 08 331267 SR ADMIN SVCS MANAGERAST DIR PRSNL SVCS 09 331289 ADMIN SVCS MANAGER MANAGER 10 331333 ADMIN SVCS MANAGER MANAGER 11 530088 TECH/PRO SVCS CONTRIBUTOR SUPP SPCLT 12 530191 ADMIN SVCS SPECIALISTGENERALIST 13 531100 ADMIN SVCS SPECIALISTSR ACCOUNTANT 14 531452 ADMIN SVCS CONTRIBUTOR SPECIALIST 15 531977 ADMIN SVCS CONTRIBUTOR ACCOUNTANT TOTAL PAGES: 004THIS PAGE: 001NEXT PAGE: ___ Oklahoma State University Human Resources106 Whitehurst Selecting a Line Number Take You To The UL2 Screen

151. Proper Way to Exit Oklahoma State University Human Resources106 Whitehurst Type “SO” at the Screen prompt HRS MAIN MENU RELEASE VERSION 4.11 SCREEN: SO ID: _________ JOB: _ CODE: ___ USER: 001 FY:08 POS: ______

152. Oklahoma State University Human Resources106 Whitehurst Press the Pause/Break Key at this Screen

153. Oklahoma State University Human Resources106 Whitehurst CESF LOGOFF Type: CESF LOGOFF C-Can’t E-Everyone S-Stop F-Fighting LOGOFF Then

154. e~Print Lives Oklahoma State University Human Resources106 Whitehurst

155. e~Print Contacts Bob Schreiber - 744-5759 Jeff Barker - 744-3351

156. How Long ???  How Long ??? Oklahoma State University Human Resources106 Whitehurst  What About Paper Reports? If You Require Printed Reports…. Print Them Yourself The Reports In E~print Will Be Available Or Even Longer

157. How Do I Get e~Print Access?  How Do I Get e~Print Access? Oklahoma State University Human Resources106 Whitehurst  If you have HRS Access you already have access to e~print.  What next?  Load Adobe Acrobat Reader @ http://www.adobe.com http://www.adobe.com  Latest version is 8

158. I Have Access And I’m Loaded What’s The Next Step?? Oklahoma State University Human Resources106 Whitehurst …..Find Out Where And When….  Where? http://eprint.okstate.edu/ (Tutorial & Login Button)  When – All Day …… Every Day

159. E~Print Login & Tutorial Oklahoma State University Human Resources106 Whitehurst The location is: http://eprint.okstate.edu/ The Booklet Login

160. Let’s Login Oklahoma State University Human Resources106 Whitehurst The USER ID: 9899 ( SCT Operator Number ) Your HRS Password: e&*1r3t (Not Case Sensitive) Select: HRS Production Very Important https://eprint.okstate.edu/cgi-bin/eprint.cgi

161. Oklahoma State University Human Resources106 Whitehurst Click Here to view Oklahoma State Reports Drill Symbol Denotes A Heading Must Click On It To See Any Reports (Leave Reports for Biweekly & Monthly Employees (Leave Reports for Biweekly & Monthly Employees ) CWID Report

162. Oklahoma State University Human Resources106 Whitehurst 1.Click on PDF or TEXT to view report 2. Clicking the magnifying glass gives you……. Viewing The Reports

163. Search Options Oklahoma State University Human Resources106 Whitehurst 1. Pick Manually (Perferred Method ) 2. Specific Information (Name/Dept) 3. Search a Range of Data (One Dept to Another)

164. Pick Manually - Option Oklahoma State University Human Resources106 Whitehurst

165. Choose The Viewing Format Oklahoma State University Human Resources106 Whitehurst Select PDF or Select Text To Use Word Adobe Arcobat 8.0 (PDF Reader)

166. PDF Format Oklahoma State University Human Resources106 Whitehurst Print The Report Number of Pages in Report

167. Download The Report Oklahoma State University Human Resources106 Whitehurst

168. Logging Out Oklahoma State University Human Resources106 Whitehurst There Is No Automatic TIME OUT

169. FRS Eprint (System 2) Oklahoma State University Human Resources106 Whitehurst FBM 090 – Account Statement - Produced monthly, it gives balances of the accounts in each subcode and a summary of current months activity FBM 091– Report of Transactions - Produced monthly, it gives the detailed transactions for the month FBM 092 – Contains both the FBM90 & FBM 091Monthly Phone Bills For FRS Password Help……email

170. Oklahoma State University Human Resources106 Whitehurst

171. Logins And Password Information Oklahoma State University Human Resources106 Whitehurst HRSFRSSIS

172. Guides and Forms Page E~print HRS PowerPoint TN3270

173. Oklahoma State University Human Resources106 Whitehurst Accessing HR Webpage

174. Oklahoma State University Human Resources106 Whitehurst Quick Links

175. Oklahoma State University Human Resources106 Whitehurst

177. Web For Employees (Employee Self Service) Oklahoma State University Human Resources106 Whitehurst

178. Web For Employees Help Oklahoma State University Human Resources106 Whitehurst Hours of Operation

179. Web For Employees Employee Self Service Let’s View A Few Of The Screens Oklahoma State University Human Resources106 Whitehurst

180. Enter SSN or 16 digit ID -- Then PIN Oklahoma State University Human Resources106 Whitehurst Initial PIN = MMDDYY

181. Enter O-Key Login information Oklahoma State University Human Resources106 Whitehurst O-Key Help

182. Web For Employee Options Oklahoma State University Human Resources106 Whitehurst

185. Change Your Personal Identification Number - PIN Oklahoma State University Human Resources106 Whitehurst

186. Personal Information Oklahoma State University Human Resources106 Whitehurst Campus Wide ID

187. Oklahoma State University Human Resources106 Whitehurst

189. Update Address Information Oklahoma State University Human Resources106 Whitehurst

192. Benefits

193. Benefits Summary Oklahoma State University Human Resources106 Whitehurst Click On Each Item To Get Detailed Information

194. Payroll Advice Oklahoma State University Human Resources106 Whitehurst

195. Payroll Advice Oklahoma State University Human Resources106 Whitehurst Select the check you want to view/print

196. Payroll Advice

197. Leave Information Oklahoma State University Human Resources106 Whitehurst

199. Login With O-Key Information Oklahoma State University Human Resources106 Whitehurst

200. Web Focus Webpage Oklahoma State University Human Resources106 Whitehurst

201. Employment History Oklahoma State University Human Resources106 Whitehurst

202. Topics Software Requirements/SetupSoftware Requirements/Setup Logging OnLogging On Help FeaturesHelp Features Data Screens AvailableData Screens Available Time Input And ConfirmationTime Input And Confirmation Logging OffLogging Off E~printE~print Primarily Added For New Employees Human Resources WebpagesHuman Resources Webpages *** Web For Employees ****** Web For Employees *** Oklahoma State University Human Resources106 Whitehurst

203. Questions & Comments ??? Make Sure You Have Signed InMake Sure You Have Signed In Complete The Evaluation Sheet Complete The Evaluation Sheet I Will Be Available After Class For Any Questions.I Will Be Available After Class For Any Questions. Or …..Call Anytime 744-5759Or …..Call Anytime 744-5759 Oklahoma State University Human Resources106 Whitehurst

205. Credits Written, Produced, and Directed by Bob Schreiber -744-5759 Stunts Performed by Jeff Barker -744-3351 Music Score by Daffy Duck Oklahoma State University Human Resources106 Whitehurst