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E-procurement in the EU: Impulse from the Commission Julia Ferger European Commission Public Procurement Policy/e-procurement.

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Presentation on theme: "E-procurement in the EU: Impulse from the Commission Julia Ferger European Commission Public Procurement Policy/e-procurement."— Presentation transcript:

1 e-procurement in the EU: Impulse from the Commission Julia Ferger European Commission Public Procurement Policy/e-procurement

2 Contents New legal framework and Action Plan on e-procurement (DG Internal Market and Services) Initiatives of the IDA/IDABC programme (DG Enterprise and Industry)

3 General framework

4 Defining e-procurement: the legal framework 4ELECTRONIC MEANS ON AN EQUAL FOOTING with WRITTEN MEANS 4FULLY ELECTRONIC PROCEDURES ALLOWED 4NEW PURCHASING PRACTICES: Framework agreements, Dynamic Purchasing Systems, Electronic Auctions 4GENERAL REQUIREMENTS SET FOR: Communicating and receiving offers electronically 4FLEXIBLE TECHNOLOGY NEUTRAL FRAMEWORK

5 Scope of EU procurement rules Contracting Ordering Billing Monitoring of Contract Outside the scope of EU procurement Directives E-commerce Directive Electronic Signature E-invoicing Data protection Tender Notification Contract specification Bidding Receipt of offers Offer evaluation Contract award Choice of tender procedure Thresholds/ Rules of aggregation Shortened delays for online notices New models for Publication in OJEU E- access to tender documents Online bidding (e-auctions) Data integrity Confidentiality Non- discrimination Authentication Automated Selection and Award Electronic Purchasing Methods

6 General principles 4DECISION TO USE ELECTRONIC MEANS IN PROCUREMENT RESPONSIBILITY OF BUYERS 4ALL STAGES OF THE PROCEDURE CAN BE CONDUCTED ELECTRONICALLY (Documents, Certificates, Attestations and Declarations could continue to be submitted in paper if not available electronically) 4FUNDAMENTAL PRINCIPLES: NON-DISCRIMINATION, EQUAL OPPORTUNITIES, TRANSPARENCY AND FAIR COMPETITION and ALL DIRECTIVES RULES SHOULD BE RESPECTED 4PROCEDURAL RULES FORESSEEN FOR ONE-OFF AND REPETITIVE PURCHASES 4CONDITIONS SET FOR: COMMUNICATING ELECTRONICALLY, RECEIVING OFFERS AND CARRYING OUT ELECTRONIC AUCTIONS

7 Timetable May2000LEGISLATIVE PACKAGE PROPOSED BY THE COMMISSION - CLASSIC DIRECTIVE (SUPPLIES, SERVICES, WORKS) - UTILITIES DIRECTIVE Feb2004 FINAL ADOPTION OF THE LEGISLATIVE PACKAGE Apr2004 ENTRY INTO FORCE OF THE NEW DIRECTIVES Dec2004ADOPTION OF ACTION PLAN ON E-PROCUREMENT 31 Jan 2006TRANSPOSITION BY MEMBER STATES (21 months)

8 Action Plan: Objectives Ensure a well functioning Internal Market in electronic public procurement Achieve greater efficiency in procurement, improve governance and competitiveness Work towards international framework for e- procurement

9 I – A well functioning Internal Market Implement the legal framework correctly and on time Correct understanding, correct implementation, timely implementation, transparency, enforcement Complete the legal framework by the appropriate tools Fully electronic standard forms, improved CPV Remove/prevent barriers to electronic public procurement A. Validate functional requirements B. Adjust operational e-procurement systems C. Deal with e-signature problems D. Study feasibility of EU wide compliance certification scheme Detect and address interoperability problems over time

10 II - Efficiency, improved governance and competitiveness Efficiency and governance of public procurement markets through national plans for e-procurement, develop interoperable tools for e-transactions, develop statistics Increase competitiveness of public procurement markets Accelerate digitisation through national plans for e-procurement, develop interoperable tools for e-transactions, develop statistics Increase competitiveness of public procurement markets Cut red tape, increase transparency, standardise documents and exchanges, promote awareness and access for SMEs

11 III - International framework Prevent/remove international barriers Pursue and conclude GPA negotiations, promote international standardisation and use of common classifications Establish international co-operation/dialogues Establish bilateral agendas, promote European model in cooperation with MDBs and in technical assistance to third countries

12 The role of IDA Complement and support the implementation of the new Directives and the framework for e-procurement Prevent emergence of e-barriers Facilitate use of interoperable solutions and tools Practical and pragmatic objectives

13 IDA activities State-of-the-Art study Functional requirements report Learning demonstrators (static and dynamic) Modelling of procedures and information exchanges Common tools and generic services Awareness, exchange, promotion of common understanding and best practice

14 State of the art study Overview over existing e-procurement systems in Europe (8 countries – 15 systems) Description, identification of concepts and best practices Starting point for work on functional requirements

15 Functional requirements Translation of Directives legal requirements into indicative functional guidelines Volume 1 –Functional requirements (description of procedures and procurement phases, actors and workflows –Possible technical solutions and technical architecture –Non-functional requirements –Open issues Volume 2 –Use case studies : one-off purchases, Dynamic Purchasing Systems, Framework Agreements Published March 2005

16 Learning demonstrators Static demonstrators Series of static screens Overview over procedures, phases, actors Dynamic demonstrators Simulate all functions under the main procurement procedures Can be re-used, translated Propose specific user interfaces Available for download

17 At a glimpse... Explanatory Bar Secondary Navigation (following ad-hoc user request) Primary Navigation (following guided tour – links/buttons highlighted in red) GUI simulating a fully functional eProcurement system Explanation of users intention (when following guided tour)

18 Modelling of procurement processes and information exchanges Schemas using XML and UML –E-ordering/e-invoicing –E-tendering/e-awarding –Electronic catalogues Cooperation with : –CEN/ISSS –UN/CEFACT –OASIS

19 What Next? Action Plan –Interpretative Document IDA continued under IDABC –Proposal by the Commission –Proposals by Member States

20 Conclusion Political commitment Legal framework Organisation Technical aspects Economic aspects

21 Information Action Plan on e-procurement: Europa e-procurement pages: blicprocurement/e-procurement_en.htm blicprocurement/e-procurement_en.htm IDA/IDABC e-procurement

22 THANK YOU Contacts Action Plan: CPV: IDA/IDABC:


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