1. Advanced Sales Tax Presented by: University of Washington’s Tax Office

2. Agenda Review and General Exemptions Computer Software & Hardware Digital Products Bundled items Medical Matters DNA Sequencing Other Misc. items

3. Basic Tax Refresher Quiz –What is the first question to ask when determining whether something is subject to sales or use tax? Tangible piece of property OR pure service? –Which of the above is taxable, generally? Tangible piece of property

4. Basic Tax Refresher Quiz (con’t) –W–When is a service considered taxable? When it is associated with a piece of tangible property –I–Is a warranty or maintenance agreement taxable? Yes, both are taxable. –W–When is shipping considered taxable? Pure shipping without purchase of taxable tangible property, not taxable. Otherwise, taxable.

5. Name ONE sales/use tax exemption people at the UW can take when making purchases. –Reseller’s permit –Machinery and Equipment –Not brought into Washington

6. General Sales Tax Exemptions Resale –Component of a new product Sales to internal departments Machinery & equipment used in research & development

7. Computers - Hardware Hardware is taxable Includes sales, leases, rentals, licenses to use and any other transfer of possession Sales tax also applies to all charges for the repair, maintenance, alteration, or modification of hardware or equipment

8. Computers - Software Prewritten software is taxable –Includes keys, or codes to access the software –Includes right to access software where possession is maintained by the seller or third party regardless of how the payment is structured –Remote Access Software is also taxable Prewritten software maintenance agreements are taxable. Sales tax also applies to all charges for the repair and maintenance of software. Customized software is generally not taxable.

9. Digital Products What is a Digital Product? Something transferred electronically Digital goods are digital products Digital Automated Services are services that have been automated. These are also considered digital product. Digital products are generally subject to sales or use tax

10. Digital Goods What is a digital good? –Sounds, images, data, facts, or information, or any combination thereof, transferred electronically –These are taxable

11. Examples of digital goods Are Items that you would have traditionally received in tangible form, but are now electronic. Examples: Digital audio works –Music –Audio books Digital audio visual works –Movies –Music videos Digital books –But, not newspapers, chat rooms or weblogs Data file with list of emails or names Domain names

12. What isn’t a digital good Telecommunications services (may still be taxable) Computer software (may be taxable) Internet and internet access (not taxable) Professional and personal services, represented in electronic form (not taxable)

13. Digital automated services (DAS) DAS are services that have been automated and are transferred electronically. DAS is not software, but includes one or more software applications in providing the service. These are taxable, examples include: Online searchable database –Information service using software to transfer news, other information. Example -Tax Database. Online gaming service –Games played against others online Online rental facilitation –Apartment rental Online report services –Car history report, credit report

14. What isn’t a DAS Services that require primarily human effort by the seller. –Primarily (more than 50%) human effort involved Contract with company to build website (not taxable) But, purchase website template (taxable as DAS) Live presentations via the internet where discussion takes place in real time, not taxable. However, recorded presentations are taxable (digital good). Data Processing Services (not taxable) Online advertising services (not taxable)

15. Digital codes Codes that give the purchaser the right to obtain digital products –E.g. code to download software or access to a DAS. Does not include a code that represents a stored monetary value such as a redeemable gift card or gift certificate. Can be delivered by different means. –Email, soft drink bottle cap, plastic card, etc. If code provides access to traditionally taxable (e.g. software license) & nontaxable items (e.g. live training webinar), the seller will need to list separately in order to not tax the whole price.

16. Digital Goods Exclusions Online education classes provided by schools Live presentations Storage, web hosting and back-up Made available free to general public or received for free by end user.

17. What should I remember? Even if it is delivered digitally, it might be taxable If you have it made specifically for you, it’s probably not taxable If you and the rest of the world can buy it, it probably is taxable Internet access and web hosting are not taxable

18. Bundled Items Both taxable and non taxable items bundled together into one price may make the entire price taxable. Agreements may include professional service components, especially for digital products. –All taxable if part of the same agreement –Professional services taxed as professional services if broken out

19. Medical Items Exempt items –Prescription drugs used in diagnosis, cure, mitigation, treatment, or prevention of disease in humans –Includes prescription lenses –Includes items/substances used in treating patients Needles, tubing, bag when used to deliver prescription drugs Diagnostic substances and reagents, including prepared slides, tubes that contain diagnostic substances and reagents Stands for intravenous bags, plain glass slides, not included Same items are NOT exempt when used in research

20. More medical items Prosthetic devices are exempt –Artificial substitutes that replace missing parts of the human body –Includes dental prosthetic devices “Orthotic devices” are not exempt, but may qualify as a prosthetic –Designed to activate or supplement a weakened or atrophied limb or function –Braces, collars, casts, splints –Can be temporary or permanent Prosthetic/Orthotic devices do not include: –Wheelchairs, crutches, walkers, canes (taxable)

21. DNA Sequencing To determine whether or not DNA sequencing services are taxable, we need to ask more questions. Does the service involves primarily human effort? Services from Genewiz not taxable.

22. Value Added Tax (VAT) A tax on the purchase of a good or service Usually seen in the European Union, but also in Asia Generally between 15% - 25% Can try to get a refund at the airport Best option is to buy it through the internet when you get back

23. More Miscellaneous I paid 7.3% sales tax in Arizona. I don’t have to pay use tax in Washington, do I? –Well, yes actually you do. That’s not fair! What can I do? –Retail sales of tangible personal property to nonresidents temporarily within Arizona, for use outside of Arizona, are exempt from transaction privilege tax if the seller ships or delivers the tangible personal property out of Arizona. –Generally applicable in most states. Confirm you are not resident and will use the item out of state. –Confirm treatment with seller!

24. Misc Continued Amazon didn’t charge sales tax on my last purchase. I don’t have to pay use tax, do I? –Yes, you do have to pay use tax. Third party sellers sometimes do not charge sales tax, so if the item is taxable, use tax is due. Does the University of Washington pay Business and Occupation (B&O) tax? –No, the UW is statutorily exempt from B & O tax. What is a UBI? –A Unified Business Identifier. The UW has one for all its operations.

25. That’s it, Any Questions?

26. Resources taxofc@uw.edu http://f2.washington.edu/fm/tax/home http://f2.washington.edu/fm/tax/taxability http://dor.wa.gov/Content/Home/Default.aspx http://apps.leg.wa.gov/rcw/default.aspx?cite=8 2.08http://apps.leg.wa.gov/rcw/default.aspx?cite=8 2.08 http://apps.leg.wa.gov/wac/default.aspx?cite= 458-20http://apps.leg.wa.gov/wac/default.aspx?cite= 458-20