1. State University of New York Institutional Research New Systems Project Update AIRPO – January 10-11, 2007

2. Campus Project Update John Porter, Gary Blose & Helen Ernst Thursday, January 11, 2007 10:30 pm – 12:00 pm

3. New Systems Project Update Today we will review: Development of Data Transfer System Progressing Progress on Course Review Term/Section elements Student Repository Security Implementation Schedule New Newsletters from John & Helen APES Campus View Demo of Data Transfer System IR SMRT Enrollment Reporting Discoverer Viewer

4. Data Transfer System Components Web Services  Batch XML  Transactional XML Web Application  Flat File Upload  XML Upload  Correction Module

5. Data Submission Flow Web Service Client Web Interface Client (Browser) Web Service Web Application Backend Processing Database

6. XML stands for extensible markup language. Here is a sample XML for a course 5 FULL_CATALOG_REPLACE John Smith Senior Computer Programmer/Analyst JOHN.SMITH@campus.edu JRSMITH ADD 5 ARUS526 Russian 19th C Poetry Russian Nineteenth Century Poetry 4 160537 1 4.0 8.725 0 2006-08-07T00:00:00-05:00

7. Pilot Project Status - Course  Test environment has the ability to accept flat files and XML.  Web Application is available in test to pilot campuses  Web Services are available in test to pilot campuses  Pilot Campuses will send test files during January and February 2007.

8. Pilot Project Status - Course  Banner beta release for the Data Transfer System is available now on the SICAS FTP Site.  Banner Patch will be sent in January to allow campuses to transmit data  Several pilot campuses have already sent test course submissions.

9. Pilot Project Status - Term  Term/Section Submission Elements are available on the web Elements are locked for the pilot Data Transfer System will be able to accept Term/Section submissions June 2007 It is important to have the local student id match on the SDF and term/section submission

10. Pilot Project Status - Student  Student Repository Database to hold Student information has been designed Data from data warehouse will be used for initial load  Campuses may be asked to assist with data cleanup Key data elements will be available to campuses including the new SUNY ID  XML format or flat file

11. Non Pilot Campuses  Things you can do now: Make sure your system has CIP codes assigned to courses Begin to think about what method you plan to use to transfer data Ensure that you are sending names in the proper format on your submissions Check the implementation schedule and make sure your campus is capable of meeting the schedule

12. How to Stay Informed  Newsletters – sent to listservs  Use the listservs Send updates for the listserv to  Vikki.Mazzone@SUNY.edu Vikki.Mazzone@SUNY.edu  Phone (518) 443-5642 For non-pilot campuses  SMTP:IRNPILOT-L@ls.sysadm.suny.edu For pilot campuses  SMTP:IRPILOT-L@ls.sysadm.suny.edu  Come to the Working Committee Meeting Working Committee Agenda January 24, 2007 at SUNY Plaza, Albany 9:30 am – 4:30 pm

13. Thanks for your time and attention Helen Ernst Assistant Director of Institutional Research and Data Warehouse Systems Development