1. Competitive Grant Program: Year 2 Meeting 2

2. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 HH DATA COORDINATOR TRAINING SESSION 1 Registry Baseline Assessment of Core Elements (BACE): Challenges & Solutions Jeanne M. Amos HH Data Coordinator

3. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 OVERVIEW OF DATA COLLECTION STEP 1 Landscape Detail RECRUITMENT: SCREENING, REGISTRY, AND ENROLLMENT RECRUITMENT: SCREENING, REGISTRY, ENROLLMENT Ongoing until recruitment goals met 1 REGISTRY ELIGIBILITY List of all potential Participants - Determine if Eligible SCREENING RECRUITMENT Finding potential participants INVITATION TO PARTICIPATE Asking potential participants to become definite participants

4. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Another Quick Glance Step 1: Registry and Recruitment ► Registry Input Form ► Participation Record Form ► Recruitment Team Meetings Form ► Participant Consent Form ► HIPAA B SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Another Quick Glance Step 1: Registry and Recruitment ► Registry Input Form (R1) ► Participation Record Form (R2) ► Recruitment Team Meetings Form (R3) ► Participant Consent Form (R4) ► HIPAA B (R5) HH Talking Points-Enrollment HH Talking Points-Enrollment.doc

5. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 SDPI CGP WEBSITE http://www.uchsc.edu/ai/sdpi/hh/hh_index.htm

6. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Registry Input Form http://www.uchsc.edu/ai/sdpi/hh/data/hh_forms.htm Registry Input Form Instructions

7. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Excel Registry http://www.uchsc.edu/ai/sdpi/hh/data/hh_excel_registry.htm Excel Registry Instructions

8. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Step 2 Can coincide with the first Case Mgmt visit. If not, the first case management visit must be scheduled within one month of the BACE. HH Talking Points-Baseline Assessment of Core Elements http://www.uchsc.edu/ai/sdpi/hh/data/hh_forms.htm Baseline Assessment of Core Elements

9. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 IMPORTANT LAB VALUES TIMING OF FORMS http://www.uchsc.edu/ai/sdpi/hh/data/hh_appendices.htm DATA COORDINATOR EMPHASIS

10. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 PEER-TO-PEER DISCUSSION Grantee Challenges And Solutions

11. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 COORDINATING CENTER Challenges

12. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 COORDINATING CENTER Letterman’s Top Ten List COB Tuesday’s Top Ten List

13. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 10. Do I send you a hard copy of the log sheet even if I don’t have any forms? 9. Who goes in the Registry? 8. Do I send it to you or to the Coordinating Center? 7. What do I send to you? 6. What if “they” don’t qualify? 5. What is PHI? 4. How do I send you the Excel Registry without the PHI? 3. I don’t have anyone (any new screened individuals or participants), do I still send you the Excel Registry? 2. I’m not going to be in the office on Tuesday, can I wait until the next submission date? COB Tuesday’s Top Ten List

14. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 1. What is my NDPID #?

15. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Not receiving data on your scheduled date Receiving non-de-identified information File names missing the NDPID# or date submitted Coordinating Center Challenges

16. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Keep an open line of communication between Coordinating Center (me) and site data coordinators Suggestions? E-mail: jeanne.amos@uchsc.edujeanne.amos@uchsc.edu Telephone: 303.724.0423 Coordinating Center SOLUTION

17. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 GAME The Dynamic Duo Game An exercise in Networking Basic knowledge about the Excel Registry and BACE

18. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 The Dynamic Duo Game QuestionAnswer -Find your other half (the question and answer that go together) of the Dynamic Duo -When you find each other, stay in place -One introduces the other by Name, Grantee Site Name & NDPID, geographic location -Question stated by the person with the question -Answer stated by the person with the answer E:\Presentations\HH\Session 1 HH Challenges & Solutions for Registry & BACE\HH GameQ&A.ppt

19. SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 SESSION 1 Registry Baseline Assessment of Core Elements (BACE) Q & A