1. Mail Related Duties
Route List
Beat Map

2. Mail Related Duties …. A mail overseer should
Post test letter/card during visit to BOs
to check the punctual clearance of letter boxes by GDSMD of the BO
Know
the working hours, mails receipts & despatch timings, LB clearance timings of each BO in his jurisdiction

3. Mail Related Duties …. Verify the articles in deposit in the BO
Its date of receipt
Its condition & jurisdiction
The reason for non delivery
Details of Intimation served

4. Mail Related Duties …. The mail overseer should have a copy of
Beat list
Route map
Village sorting list
Letter box statement
Should know the standard delivery remarks on articles

5. What are the standard remarks?????

6. Guess the Remarks…. Refused Not Known Left India Left
Addressee refuses to accept article for some reason
Not Known
Address is located, but addressee is not in that locality
Left India
Addressee in not in the country, has left without instructions at the PO
Left
Addressee gone away with no instructions to PO
Insufficient address
Address does not have door No, road No, name, street name etc
Expired
Addressee expired
Intimation served
Addressee is absent

7. Duties – Mail related Mail overseer should -
Verify the Accountable articles in the Postman or GDS’s bag
Confirm the genuineness of the remarks
Check unregistered articles
Tally undelivered MOs with cash in hand
Verify VP Collection/Unpaid articles

8. Duties – mail related At the BO, Mail overseer should
Check articles in deposit and their condition
Date of receipt of these articles
If any Intimation has been served
Check if any Regd article/MO is in deposit beyond 7 days
Check if the demurrage charges have been paid for VP articles in deposit beyond 7 days
Check if the articles in deposit have been entered in Red ink in BO Journal
Verify if the undelivered articles are returned to the account office, duly invoiced in BO journal/ BO DA

9. Duties – mail related The Mail overseer should examine
The necessary entries to be made in the BO journal
Justification for retention of articles/ MOs in the BO
If the articles in deposit are not in damaged or in tampered condition
The genuineness of signature in VP delivery receipts
RULE NO 343-A OF POSTAL MANUAL VOL VIII

10. Have you noticed any irregularities during your visit?
Group Discussion
Class to be divided into 4 groups for discussion on Mails related Case Studies
Have you noticed any irregularities during your visit?