1. Arkansas StudentGPS Dashboards
End User Training
Arkansas Department of Education

2. StudentGPS End User Training Agenda
Length/Time
Introduction
10 mins
Project Background
15 mins
Dashboard Feature Video
5 mins
Overview of Dashboard Features
25 mins
Dashboard Demonstration
45 mins
ASIS Overview
20 mins
Questions
30 mins

3. The Ed-Fi Solution Developed by the Michael & Susan Dell Foundation
Open source, aligned to CEDS
Utilizes ADE’s existing systems
Provides relevant, timely information enabling educators to impact student learning through data-driven decision-making
Currently licensed by 20 States including Texas, New York, Delaware, South Carolina, and Tennessee
The Ed-Fi Solution, Developed by MSDF, was selected:
Aligns to Common Educational Data Standards (CEDS)
It fits well within our existing IT environment, Integrates with existing infrastructures
Provides consistent and comparable performance data across schools, districts and programs
Provides teachers with ongoing, actionable insights at the student and classroom level
Enables proactive responses to academic problems as they arise
Converges and organizes information from a broad range of data sources
Designed to accommodate future innovations

4. About the Dashboards

5. Arkansas Stakeholder Engagement Sessions
Stakeholders across the state were invited to provide feedback into the development of the Arkansas StudentGPS Dashboards
~525 stakeholders provided detailed feedback
In-person workshop sessions were held at various locations across the state
Northwest
Wilbur D. Mills
Southwest
Arch Ford
Jonesboro
Webinars & Survey for participants unable to attend
Northwest Co-op Farmington
Jonesboro School District
Wilbur D. Mills Co-op, Beebe
Engaging with stakeholders to gather their input is a critical component in the design and development of new systems;
Overview-
The engagement meetings consist of holding in-person sessions and online demo and survey, all designed to capture feedback from relevant stakeholders.
Meetings were targeted towards a range of end-users, including teachers, principals and district administrators, to provide differentiated feedback to guide the development process
The feedback from actual users is reviewed and prioritized for incorporation
Goals-
The goals for the stakeholder meetings were to ensure that all participants:
Understood the ADE vision
Identified their own wants, needs, and requirements
Felt confident that their opinions matter, were heard, and will continue to be welcome throughout the development process
Arch Ford Co-op
Southwest Co-op, Beebe

6. Multiple Points of Stakeholder Contact
A process of engagement was developed to gather continuous stakeholder feedback
Commissioner’s memo with invitation to participate in stakeholder engagements
Follow-up s sent to increase turnout
Invitations
Participants register online through ESCWorks
Webinar/Survey registration via link
(Registration followed up with confirmation
Registration
Locations across the state to target audience needs from across the state
Webinar held for participants unable to attend an in-person session
Locations
Volunteer list of workshop participants from ~70 districts to provide additional feedback
Continue to be leveraged for insight and guidance as needed
Advisory Council

7. Frequently Questions About the Dashboards

8. Where Does the Information Come From?
AELS
CCMS
Licensure information from AELS or the Arkansas Educator Licensure System,
Assessment information from Triand
Course code management system pulls in the course information for the transcript piece to properly associate credit accumulation

9. How Much Do the StudentGPS Dashboards Cost?
There is no cost nor will there ever be a cost for the districts. We have been lucky enough to secure a significant amount of grant funding for the first two phases of development

10. Who Has Access to the Dashboards?
All districts will have access in the school year.

11. Why Should Our District Use the Dashboards?
Student Demographic Information
Transcript
Grades & Credits
Student Growth Percentile
Attendance
Discipline
State & Local Assessments
2012 survey time constraints system complexity

12. Dashboard Basic Feature Walk-Through

13. Student Information Parent/Guardian Information Emergency Contacts
Transportation Information
Medical Alerts
Academic Information
Grade Level
Expected Graduation Year
Curriculum Plan
GPA
Program Status
504
Gifted/Talented
Bilingual Program
Other Student Information
TAGG
Homeless
Migrant
Retained

15. Hover over capability to see absence detail (why it was excused/unexcused)

17. Public Consulting Group (PCG), Northwest Evaluation Association (MAP), & The Learning Institute (TLI)

21. Questions

22. Dashboard Demonstration

23. Demo Objectives This training will explain how to…
Access the dashboards
Navigate between metrics, views, and additional features
Access assessment details, including strand level detail, prior year and subject specific view
Create, edit, and search for Dynamic Watch Lists
Local Assessment Upload
Search for student records
Submit a support ticket

24. Logging in to the StudentGPS Demo Site
This is an anonymized data set for demonstration and training purposes. The log-in credentials mimic a high school teacher’s landing page and access level.
Open Internet Explorer or Firefox browser
Go to
Log In (Dependent Upon Role)
User Name: 4401 EdFi School Administrator
User Name: 4401 EdFi District Administrator
User Name: 4401 EdFi Teacher
Password: ade2013

25. Logging in to StudentGPS
To access your district’s dashboard, your superintendent must complete the required MOU and Active Directory forms. Once the paperwork is submitted, you must be assigned the appropriate Active Directory role.
Open a web browser (The dashboards work with all platforms, but performs the best on Firefox)
Go to
Log In same as eSchool login
Lea/name combination
Example 4401kcraft

26. Basic Navigation

27. Teacher Landing Page
The landing is going to vary based upon the role assignment. Teachers land on this page and have an immediate look at the students enrolled in their courses. There is the drop down option available directly under the general overview that allows them to easily navigate to their courses
If you have any students assigned to your role, you will land on the classroom overview.

28. Campus Landing Page and Navigation
This is a campus level employees landing page (administrators, counselors, interventionists, or any other contributing professional that has access across grades)
School administrators will land on the Campus Overview page and can go to the Campus Information page to navigate to student lists.

29. Navigating to Student List from the School Level
My Student Lists – custom watch lists
Campus student lists accessed by teachers will only contain students assigned to them, while administrators can see all students
Administrators can access multiple student lists through Campus Information tab, including Students by Grade, Students by Demographic, and customized watch lists under My Student Lists.

30. Teacher Courses and Lists
My Student Lists – custom watch lists
Campus student lists accessed by teachers will only contain students assigned to them, while administrators can see all students

31. Find Students & Schools Using Search Bar
Search capabilities vary by role and may include campuses, students, and teachers.

32. Customize the Data in View

33. Customize View

34. Add and Remove Data
Columns can be added or removed in all classroom views and student lists using Customize View button.

35. Assessment Details

36. Student Benchmark Assessment Strands
The More button provides access to additional details such as assessment strands and historical performance charts for each student.

37. Key Functionality: Classroom Assessment Detail
Drop Down Menus allow a teacher to change views from all their students to students in certain sections and between exams taken.
Classroom assessment detail view shows performance by assessment strand for the Augmented Benchmark and End-of-Course state assessments.

38. Assessment Detail (ITBS): Historical Performance

39. Create, Edit, and Search for Dynamic Watch Lists

40. Create a Dynamic List
Administrators can create watch lists from their student lists, but not from a teacher’s view.
From all student lists, a filtered watch list can be created to monitor student progress over time.

41. Select Dynamic List Filters or Criteria
Once the filters have been selected, you have the option to share your lists and change the name. All changes must be saved.

42. Accessing Shared Dynamic Lists
Administrators can create watch lists from their student lists, but not from a teacher’s view.

43. Local Assessment Upload Feature

44. Local Assessment Tab and Selections

45. Local Assessment Templates

46. Results Page

47. Local Assessment- Strand Level Breakdown

48. Create a Support Ticket

49. Dashboard Support Function
Smackover Teacher
Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result – providing more information results in better and quicker resolution of the issue.

50. View and Edit Interventions

51. Interventions Tab
Local Assessments and the Interventions tab will be available in the dashboards in August 2014.

52. Arkansas Student Intervention System (ASIS)
Enables educators to create Academic Improvement Plans and Intensive Reading Interventions for students. Educators can also generate Student Academic Reports (SAR) for students.

53. Arkansas Student Intervention System (ASIS)
The Arkansas Student Intervention System (ASIS) was developed from stakeholder feedback across the state. Educators requested a user-friendly, web-based program for developing Academic Improvement Plans (AIP) and Intensive Reading Interventions (IRI).
The ASIS pilot was from March 17th until April 18th and consisted of the following districts participating.
Bald Knob School District
Green County Tech School District
Hoxie School District
Jonesboro School District
Monticello School District
Nashville School District
Poyen School District

54. ASIS Benefits https://adeasis.arkansas.gov Free for all districts
Web-based (Educators can access from anywhere with internet access)
Easy, convenient way to create/edit interventions for students
Customizable interventions depending on student needs
Print to PDF (includes signature line for parent/guardians)
Integrates with StudentGPS

55. Not actual student data
Teacher Homepage
Not actual student data

56. Intensive Reading Intervention

57. Intensive Reading Intervention (IRI)
Educators can complete the IRI by selecting the areas already identified or they have the flexibility add services to the IRI

58. Academic Improvement Plan (AIP)
AIPs can be created for any student in the following areas:
Literacy
Mathematics
Science

59. Student Academic Report (SAR)
Educators can generate a SAR for any student at anytime throughout the year.
Student Demographic Information
Assessments
Grades
Attendance & Tardies
Discipline

60. Key Considerations for the Dashboards
ADE is committed to continuous improvement of the dashboards – your feedback is vital to this improvement process.
Relevance of the dashboard metrics depends on the timeliness and accuracy of available data - the majority of which is from eSchoolPlus. Verifying in eSchoolPlus should always be the first step in support.
Some data is not currently available - historical results will accumulate over time as implementation moves forward.

61. What’s Required From Districts?
To use the dashboard you and your district must:
Sign the Memorandum of Understanding (MOU)
Sign the Student/GPS Ed-Fi Account Manager Form
Establish an System Administrator
Responsible for escalating technical support issues
Resolving data anomalies in eSchool
Create StudentGPS address to capture tech support s directly from the system
Place users into Active Directory Groups
School Level Administrators and Teachers must be in the ‘Staff Catalog’ within eSchoolPlus
Offer training for teachers and administrators

62. Additional Dashboard Resources