1. Preparing your P&T CV: a hands-on workshop Bob Nakamoto Mol. Physiology & Biophysics SOM P&T Coordinator rkn3c@virginia.edu, 2-0279

2. Everything that you need to know about the Promotion & Tenure process can be found here: http://www.medicine.virginia.edu/ad ministration/faculty/faculty- dev/pandt http://www.medicine.virginia.edu/ad ministration/faculty/faculty- dev/pandt 2 Please note:

3. 3 Your CV is ONE PART of your Promotions Portfolio, which includes: Nominating letter from: Chair Division Chief (if applicable) Secondary Dept. Chair (if applicable) Dept. committee letter with vote Candidate Information Curriculum vitae Personal statement (re)Appointment letter Documentation of excellence in 1° and 2° area(s) of excellence (clinical, research, teaching) Documentation of scholarship 3 publications (pdf files) Letters

4. 4 http://bit.ly/1xfVQq2 (*Remember that not every category applies to everyone) You are strongly encouraged to view the P&T CV format:

5. Please note: this session is devoted specifically to your CV 5 Other Promotion & Tenure presentations scheduled AS OF NOW include: oPolishing the Portfolio May 7 2015, 4PM June 4 2015, 7AM

6. CV Pointers 6 Content not context Be accurate and avoid sloppiness Your C.V. tells us who you are Keep separate “P&T version” of C.V. Much more information than normal Check out additional pointers at the AAMC webpage: https://www.aamc.org/members/gfa/faculty _vitae/150036/cv_cv_tips.html https://www.aamc.org/members/gfa/faculty _vitae/150036/cv_cv_tips.html

7. 7  Reverse chronological order  Present position is listed first  Same for honors  Publications can be in chronological order, but reverse is better  Helpful to distinguish activities that were:  Done while at UVA  Since last promotion action  Especially relevant to publications, invited talks, grants, etc.  Careful with abbreviations  Should be stand-alone C.V. Pointers: *Make it easy for the reader

8. 8 CV Subheadings Reverse Chronological Order! Personal Data Education Post-Graduate Education Academic Appointments Other Pertinent Employment Certification and Licensure Honors and Awards Professional Affiliations (list years)

9. 9 CV- subheadings, cont’d Areas of Research Interest Be concise Current Projects Be concise Teaching Activities This need not be as exhaustive as the Teaching Portfolio.

10. 10 CV- subheadings, cont’d Teaching Activities Classroom teaching – give year, course number and # of lectures, % responsibility Clinical teaching – give years Teaching Activities other than classroom or clinical Grand Rounds, Journal Clubs Committees related to teaching Classes taken to improve teaching skills Development of new curriculum, teaching materials, etc.

11. 11 C.V. – subheadings, cont’d. Other professional activities Boards, Editorships Clinical Activities Inpatient Outpatient National, State, University, SOM, Department Committees and Councils NIH study sections, Dept. service, etc. Financial Resources (grants and contracts) Title, period, $ amounts for your part of the project, your role (PI, co-PI, etc.)

12. 12 C.V.- subheadings, cont’d. Physical Facilities (applies to laboratory only) Personnel currently supervised Undergraduate, Master’s, Ph.D. and postdoctoral trainees supervised (We do not want to see every name of every resident your Dept. has trained) Papers published or in press Peer-reviewed articles Books, Chapters, Reviews (indicate which are peer- reviewed) Enduring materials (videos, software, websites) Short Communications (editorials, commentaries, articles) Abstracts (distinguish if abstracts are reviewed)

13. 13 When listing journal articles on your P&T CV, you must include citation analysis, journal rankings, and author contribution (see below) (1) # of times cited (2) The Impact Factor (IF) of the journal (3) The rank of that journal (ranked by IF) in its field A step-by-step guide for finding journal rankings is available on the Health Sciences Library’s website: https://www.hsl.virginia.edu/services/howdoi/hdi- jcr.cfm (Do NOT use Google) https://www.hsl.virginia.edu/services/howdoi/hdi- jcr.cfm Help is available: hslref@virginia.eduhslref@virginia.edu (4) If you are neither the first author nor the corresponding author, state briefly your contributions to the paper

14. 14 Use asterisk (*) to indicate the corresponding author. When you are neither the first nor the corresponding author, briefly state your contribution to the paper. Schmaltzcroft C.*, Schniklefritz, P. E. and Afacmemb, U. V. A new class of dopamine receptors in the median eminence. Neurosci. 51:1234-1246, 2014. PMCID in progress. Afacmemb, U. V., Schmaltzcroft, C. and Schniklefritz, P. E.* Dopamine inhibits firing of pyramidal cells in neocortex. J. Clinical Neurosci. 67:234-245, 2013. PMCID: PMC4179816 Cited 13 times, IF = 2.045, Rank 80 of 194 neuroscience journals; rank 3 among 25 clinical neurology journals. Schmaltlzcroft, C.*, Afacmemb, U. V. and Schnicklelfritz, P. E. Quantification of dopamine receptor density in the cerebellum. J. Neurobiol. 56:123-456, 2012. PMCID: PMC4031558 Cited 5 times, IF = 3.145, Rank 54 of 194 neuroscience journals. Dr. Afacmemb provided the antibodies used to estimate dopamine receptor density and the experiments demonstrating antibody specificities were done in his laboratory.  Underline co-authors who are your trainees  Identify electronic publications  Do not recommend using the H-factor for junior faculty

15. CV- subheadings, cont’d. 15 Technology Transfer Activity Inventions Patents applied for and awarded Registered copyright material Trademarks for University owned intellectual properties License agreements

16. CV- subheadings, cont’d 16 Invited Lectures and Symposia Distinguish from meetings attended or submitted abstracts Community Outreach

17. What’s happening right now in the P&T process 17 October-December, 2014 SoM P&T Committee meets to review portfolios.

18. Thanks for attending! 18 If at any point in the P&T process you have questions, please don’t hesitate to ask.